Types of word document formatting. Formatting text documents

Microsoft Word

Formatting text documents

Font selection

One of the first characteristics that the user usually and most often changes in the text is the type and size of the font. For example, while Times fonts look great on screen, they may not print well and are definitely not recommended for documents intended to be read or scanned electronically. The easiest way to change the font is to go to the formatting panel. There is a drop down list of fonts. When it is minimized, the current font type is visible in its window. By clicking on the window, we will get a list of fonts available in the system.

The problem with this method is that when choosing a font, the user must know how it will look. Therefore, it is recommended to make a few additional mouse clicks and use the Font command of the Format menu. In this case, you can not only select the font type by previewing it, but also set some effects and font attributes, for example, its size and color, as well as its modifications - bold, italic, underlined, strikethrough, indexes, etc. On fig. Figure 1 shows the Font window and the options available in it. Pay attention to the Spacing tab, with which you can set the spacing between characters in the font.

Any of the settings can be selected to modify existing text by highlighting the area of ​​interest and then selecting the option.

Font size is measured in points. This term comes from the printer industry. There are 72 points in one inch, so in the area of ​​the printed page 1 mm high, for example, 6 lines of text with a size of 12 points will fit.

Figure 1 Font window with a list of installed fonts.

Therefore, the larger the point size, the taller (but not necessarily wider) the text will be.

One of important points when choosing a font, the question is whether the electronic version of the document will be distributed. If the document is intended for immediate on-site printing and hard copy distribution, then the choice of font will not matter. However, if the electronic version of the document will be distributed as a file, then you should try to use system fonts Windows avoiding original fonts -- destinations may not have such fonts. And if this happens, then the document may take a strange or even unreadable appearance, as Word will try to find a replacement for the missing font, and the replacement found will not always be satisfactory.

Working with indents and page settings

Another commonly used text change is setting indents. You can do this for a paragraph by moving the indent marker on the markup ruler to the desired position or by making the appropriate settings in the Paragraph dialog box. Settings and operations with markers in this case have an effect on the current paragraph or selected section of text, and not on the document as a whole.

Another way to change indents in a document (or in a separate part of it) is to go to the File menu and select the Page Setup option. On Fig. Figure 3 shows the state of the Margins tab of the Page Setup window after the left margin and binding settings have been made.

On the Margins tab, you can set the top, bottom, right, left indents, as well as the area allocated for binding needs. The values ​​of all parameters are counted from the edges of the page.

Figure 2 Example of changing indents using ruler markers

Figure 3. Margins tab of the Page Setup dialog box

Below the indent area on the tab are header and footer entry boxes. It should be remembered that the values ​​of these parameters are also measured from the edges of the sheet; the top and bottom margins are not taken into account. In other words, you need to be careful, for example, not to set the printing of headers and footers on top of the main text.

Below the field, where you can see how the settings will affect the appearance of the page, there is the Apply: list, in which you can specify whether the changes made apply to the entire document or only to the remainder from the current cursor position to the end.

At the bottom right, there is a Mirror Margins checkbox. On fig. Figure 4 shows how the appearance of the Page Setup window will change when this option is enabled, which indicates that the document will be printed on both sides of the sheet. The example also sets the binding size, which is indicated by the markup inside the pages.

Figure 4. Page Setup window after enabling mirror margins

On the Paper Size tab, you can specify the page sizes for printing. Because the page settings are bound to the edges defined by the page dimensions, you need to be very careful with these values. The system offers several standard page sizes among which you can choose the appropriate one.

The next tab in the Page Setup window is Paper Source. This tab applies if the printer supports different ways paper feed. You can always change the setting if necessary. You can also set different paper feed methods for the first page and the rest of the pages on this tab. This is usually done when the first page is printed on separate sheets and the rest on roll paper.

The next tab is Layout. It contains additional options page markup. On fig. Figure 5 shows the Page Setup window after clicking the Line Numbering button. The Layout tab allows you to set options for sections and vertical document structure. Often have to produce special settings headers and footers. A document may have different headers and footers for even and odd pages (for example, as in books, where the section is indicated on one side of the spread, and the chapter on the other); you can also set a different header and footer for the first page of the document.

The Line Numbering settings (Figure 5) are very important when you need to reference by line number (for example, in some legal documents) or when you need to know the absolute position in a file. The possibility of line numbering can be used when programming. One possible use could also be to create numbered lists, especially when those lists are very long.

Header and footer

Headers and footers are designed to present repetitive or recurring information, such as dates, page numbers at the top or bottom of a page.

The header and footer command is located on the View menu. Selecting the Header and Footer option from this menu activates the screen shown in fig. 6, where the document, in addition to the markup line, is also equipped with a vertical line of headers and footers and additional panel tools.

On this screen, the document text becomes faded; this means that it cannot be adapted while the user is busy setting the header and footer. In the Header area, you can type text, or insert a graphic or a field to automatically display the date or page number. The same applies to the area for entering the footer.

The buttons on the header and footer toolbar activate various functions for working with headers and footers. Work in this toolbar usually starts with the leftmost button, which serves to switch between the header and footer. The next two buttons are Go to Previous and Go to Next. If there are several headers and footers for different sections of the document, this button allows you to navigate between them. Next button -- As in the previous section, allowing you to copy the header or footer from one section to another.

Figure 5 Layout tab with Line Numbering window

This is followed by the Page Number button, indicated by the image of the page with the sign "#" on her. The button organizes a field that reflects the current page number. The field is inserted at the current cursor position. Similarly, the next two buttons create fields for displaying the date and current time (also at the cursor position). The date and time are inserted into the document when printed.

Figure 6. Header and Footer Mode.

The Page Setup button further to the right opens the Page Setup window with the Layout tab open, see figure. 5). The next button is for hiding the main text. This will help you distinguish between what belongs in the header or footer and what doesn't.

And the last button on the far right is the Close button. It is designed to return to the mode before you start working with headers and footers. It hides the headers and footers and allows you to continue editing the text.

Framing and shading.

Borders and Shading are two features that allow you to emphasize sections and areas in a document.

As with many other Word features, there are two ways to activate these features. The first way is to use the rightmost button on the Formatting toolbar (it has a square with crossed lines). When you click on this button, the Framing panel appears (Fig. 7).

Although the panel is called Borders, the list at the right end of the panel allows you to set the fill style as well. You can also work with these functions through the Borders and Shading window from the Format menu. Selecting this command will open the dialog box shown in Fig. eight.

Figure 7 Table panel and borders

Figure 9. Page tab of the Borders and Shading window

In the window that opens, a schematic example of the screen is presented, by changing which you can evaluate how it will be affected by the choice of one or another option. You can set the distance from the text to the borders of the border, the thickness and type of the border line, as well as its color.

Similarly, by clicking on the Fill tab, you can access a number of section fill options.

In addition to these tabs, the Borders window in Word contains a Page tab that contains additional settings for the design of the pages of the document (Fig. 9).

By working with these tabs, you can combine their options and get excellent results when designing a document.

Note. The whole trick of using the considered options for text design lies in moderation. Using these effects to emphasize sections or objects of text more than once on a page can cause these highlights to stop drawing attention.

speakers

Most newspapers, news letters, magazines contain more than one column of text per page. Similarly, if there is a very large document and it needs to be broken up somehow for readability, with using Word you can create columns of text. You can do this by selecting the Columns command from the Format menu. This will open the window shown in Fig. 10, which has many various installations to control column formatting.

In this window, the first three of the five small option windows allow you to select a simple splitting the text into one, two or three equal columns. The next two windows are designed to split the text into two unequal columns with a shift to the left or right. If you select one of these two options, you can also specify the number of columns in the Number of columns field below these five options.

In the Width and Spacing section of the Columns window, you can set the size of each of the columns (if you want to use this level of formatting control, for example, if you want to get one narrow column in the middle and two wide ones on the sides). But usually equal-width columns are sufficient. To do this, check the Equal width columns box.

Figure 10. Columns dialog window

In the Apply field at the bottom of the window, you can specify whether these settings apply to the entire document or only to a part, starting from the current cursor position. On the right side of the screen are the OK and Cancel buttons, as well as the Separator checkbox, with which you can set lines between columns of text. At the bottom right is the New Column checkbox, which initiates the creation of columns from the text located after the current cursor position (in this case, you need to select the Until the end of the document option in the Apply list).

One common way to represent data is to create lists. However, when there are three or four items in the list for each item, it becomes difficult to present such a list and becomes unreadable. From this point of view, for a visual presentation of data, it makes sense to organize them in tables.

The easiest way to insert a table into a document is to go to the Table menu and select the Insert Table option. This will open a dialog box where you can define a simple table, run the Table Wizard, or use the AutoFormat feature to transform an existing simple table into a more complex and attractive one (Figure 11).

If there is some text in your document that you think would look good in a table, you can use the Convert to Table command on the Table menu to convert that text to a table. In the Convert to Table window, you need to specify the number of rows and columns of the table. This window also provides a convenient opportunity to use the AutoFormat option to make the table look attractive.

The Border and Shading options discussed earlier in this chapter can be useful for highlighting a table on a document page.

Another way to quickly enter a table is to click the Insert Table button on the standard toolbar (Figure 12). By pressing this button (a window will open with a number of empty cells) and without releasing the mouse button, dragging the cursor, you can determine the number of rows and columns of a new empty table. The rest of the formatting can be done using the AutoFormat option.

Users who have had to deal with texts on scientific topics (as well as everyone who wrote any abstracts) know what footnotes and notes are. The idea here is to tag some area of ​​the text and then provide explanations and comments about the tagged text further down the text. Footnotes (regular) are printed at the bottom of the page, and comments (endnotes) are at the end of the document or book. Entering them into the text is not difficult. You need to start by specifying the position where the footnote or comment indicator will be. You then need to select the Footnote option from the Insert menu for each footnote. The dialog box shown in Fig. 13, where you can specify whether it is a footnote or a comment and set an indication for them. You can use both automatic numbering of markers, and enter your own characters.

After closing this window, the selected pointer will be placed at the specified text position. This will open the following window at the bottom of the Word screen, in which you can type information for a footnote.

The information entered in this window is linked to the footnote pointer. When you print a document, footnotes are numbered and inserted at the end of pages or at the end of the document.

Notes and corrections

Those who often work on documents written by other people may have to make comments and corrections on the text. Using Word annotations and corrections will help you do this without breaking the original text.

Notes can also be called electronic notes. They are saved as separate information linked to the text and can be viewed at any time. To enter a note, you need to place the cursor in the text position to which the note will refer. Then select Note from the Select menu. A pointer will be placed at the cursor position and a window will open containing a field for entering the content of the note (see Fig. 14). In this window, you can also enter the name of the author of the note.

The annotation window has a button with an icon representing a compact cassette. If a microphone is connected to the computer, then by clicking on this icon you can record a voice note. You can view an annotation by double-clicking its pointer or by choosing Annotations from the View menu.

Corrections are used for the purpose of linking more "effective" comments to the text. By applying them, the reader of the document can make changes to the document; the document developer or third party can then decide whether to accept the proposed changes or keep the original version of that area of ​​the document.

To activate the Fixup feature, select Fixup from the Tools menu, or double-click the Fixup bar on the status bar. The Corrections dialog box opens.

In this window, you can select a number of options that control the nature of the presentation of corrections. You can also use the Compare Versions feature to compare the current document with another file. The Merge Corrections button allows you to take notes and corrections from one document and apply them to another document. To start recording corrections, check the box Record corrections to stop recording -- uncheck this box. The Options button opens a window in which you can specify how revisions are marked.

AT modern means preparation of text documents, two types of design of structural elements of the text are used. These are direct styling, when formatting is applied to a previously selected fragment using menu commands, and styling with a "style".

Let's take a closer look at the process of direct formatting. Every document created by a word processor has some default design as its basis. A set of parameters (or design attributes), as well as their specific values, are determined by the word processor program.

For example, word processor Word for Windows offers the following document design options by default:

Symbols: normal saturation, size 10 points;

· paragraphs: without indents, aligned to the left, single-spaced;

Tab size: every 0.5 inch (or 1.27 cm);

The size of the printed page of the document: A4 format (210 mm by 297 mm);

text borders on a printed page: left and right margins - 3.17 cm, top and bottom - 1.5 cm.

Thus, each document is created according to an already existing document template.

There are three types of prose document formatting:

symbolic (or font design);

document paragraph formatting;

Design (layout) of pages or sections of a document.

The default symbology options are:

type (headset) of the font;

size (size) of the font;

character style (regular, bold, italic, bold italic);

underlining;

the color of the symbols;

· location of characters relative to the reference line of the string (superscript and subscript).

The paragraph is one of the main structural elements of a prose document. Usually a new paragraph in the text is formed by pressing the "Enter" key on the keyboard while typing. In this case, the input cursor moves to a new line and is set to the position of the left indent of the next paragraph. The position of the indent depends on the settings of the particular word processing system. The set of paragraph formatting parameters, similar to the set of character formatting attributes, depends on the specific SPTD in which the Text Document. The most common include:

line indents

line spacing;

framing and background colors of the text;

the location of the paragraph text on adjacent pages of the document.

If a text preparation system is used to create and design a multipage document, page or section formatting is applied. The text may contain new structural elements: bookmarks, footnotes, cross-references, headers and footers.

Under the bookmark (bookmark), or label refers to a specific piece of text in the document, which the user assigns a name. In the future, a bookmark in a multipage document can be used to:

Quick transition to the place of the document indicated by the bookmark;

creating cross-references in the document.

Sometimes the document contains additions to the main text, footnotes. Footnotes are formatted as footnotes. A footnote consists of two inextricably linked elements: a footnote sign and the text of the note itself. The footnote sign is placed in the main text at the place to which the note refers, and at the beginning of the note itself. It is recommended to use the footnote sign in the form of Arabic numerals in textual material, and in the form of letters or signs in digital material.

A cross-reference is an indication that prompts the reader of a document to refer to another piece of text or figure contained in the text. For example: "Return to section" Basic Functions edit text" (page ###)".

If the section name is changed or moved to another page as a result of editing the document, such text must be changed manually. The most powerful text preparation systems allow you to automatically track the progress of changes through cross-references to text elements marked in a special way as bookmarks, headings, footnotes, figures or formulas.

Header (Running head) is the same text (graphic image) for a group of pages, located outside the main text of the document in the margins of the printed page. There is a header (Header), which is located above the text of the document and a bottom (Footer), located below the main text. Page numbers are included in the header. They are called columns.

The standard settings for the design of document pages are:

Page margins

the size of the printed sheet and the orientation of the text on paper;

The location of headers

number of columns of text (newspaper style).

Almost every text you type in an MS Word document needs to be edited and formatted properly. The only exception is if you print something for yourself. And even then, it is more pleasant to look at a well-written text in which important parts are highlighted.

Editing a document printed in Word is changing words, fragments of text, correcting errors, that is, changing content. Formatting will help divide the text into paragraphs, align it on the sheet, set desired view and size for letters, make lists in the text, tables and so on, that is, make it easy to read.

For various documents various organizations well-formed text is a must. These can be legal papers, company reports, abstracts or laboratory papers, term papers or a diploma.

It is about editing and formatting that will be discussed in this article.

Editing Documents in Word

Text editing involves several steps. We'll start with character editing. To do this, use the "Backspace" or "Delete" keys. "Backspace" deletes the character located to the left of the cursor, "Delete" - to the right. You can select a word, symbol or number by double-clicking on it with the mouse. Next, either type another word, or press one of the indicated buttons to delete it.

Now edit paragraphs. If you want a sentence in the text to start with a new paragraph, place the cursor in front of the first word in this sentence and press "Enter". To merge two paragraphs, place the cursor after the last word of the first sentence and press "Delete".

To edit text snippets, select it with the mouse: place the cursor at the beginning of the fragment, press the left mouse button and, without releasing it, move the cursor to the end of the fragment. You can also select text in another way: place the cursor at the beginning of the desired text, hold down the "Shift" key and place the cursor at the end of the text you want to select.

The selected fragment can be deleted by pressing the "Backspace" or "Delete" key. You can also click on it with the left mouse button and, without releasing it, move the fragment to the desired part of the document.

If you need to drag a fragment to another word document, open two documents so that both are visible on the screen. Then, using the mouse, drag the text into the second document.

To work with a fragment of text, you can use hot keys. Select the text, press "Ctrl + C" - copy, or "Ctrl + X" - cut. Then place the cursor in another part of the document and press "Ctrl + V" - paste.

If you need undo last action, click on the button "Cancel input" on the panel quick access. There is also a button in the form of a floppy disk, click on it to save the document. You can cancel by pressing the key combination "Ctrl + Z".

If you need insert special characters into the text of the document, go to the "Insert" tab and click on the button "Symbol", select the item "Other Symbols".

In the next window, in the "Font" field, select "(special characters)", look for the one you want to insert into the document, select it with the mouse and click "Insert". The character will be added to the place in the document where the cursor was placed. You can also go to the tab "Special Signs". Then close the window.

For example, the word “computer” is often repeated in a document, and you need the word “laptop” instead. In order not to delete a hundred times, and not to write the same thing, we will use the replace function in the document. How to make a replacement in Word, you can read by clicking on the link. Window "Find and Replace" invoked by the key combination "Ctrl+H".

An important point is also spell check in the document. Spelling errors are underlined in the text with a red wavy line, grammatical errors are underlined in green.

Go to the tab "Review" and click on the Spelling button.

For grammatical errors, Word will suggest possible words for replacement, for spelling errors, an explanation of the error will be written in the box.

When the spell check in the document is completed, the corresponding dialog box will appear, click on the button in it "OK".

Editing is more convenient with non-printing characters enabled. They show the end of a paragraph, tabs, page breaks, and more. You can turn them on by clicking the button. "Show all characters" on the Home tab. At first it will be unusual, but over time, it will greatly simplify the work with documents.

Formatting documents in Word

Now let's make the edited text easier to read. So that another person, looking at it, can catch important words, data and other information.

Go to the Home tab. Here you will find a large number of various tools. In the "Font" group, you can select the desired font and letter size, highlight the text in bold or italic, underline or strikethrough, insert a subscript, superscript. You can set various animation options for the text, choose a background for it or a color for the letters.

In the "Paragraph" group there are buttons for creating various kinds list and to align text on the sheet. Here you can also select the background for the paragraph, adjust the line spacing and spacing between paragraphs. Read about how to adjust intervals in Word by clicking on the link.

On the Insert tab, you can make a table in Word and make a hyperlink in Word. In the group "Headers and footers", by clicking on the button "Page number", you can number the pages in a Word document.

On the tab "Page layout" you can change the orientation of the pages of the document, break the text into columns, or arrange hyphenation.

In some groups, there is a small arrow at the bottom right, clicking on it will open a dialog box with additional options.

Format Operations include breaking text into lines (within a paragraph) and pages, choosing the location of paragraphs, indents and spacing between paragraphs, wrapping around individual paragraphs, as well as types and styles of fonts. These operations are performed by various word processors with varying degrees of automation. The essence of formatting lies in the ability of a word processor to change the design of a document on a page, namely:

• - change the borders of the working field, defining the fields above, below, left, right;
• - set line spacing (sparseness of lines on the page) and letter spacing in a word;
• - align text - center, press to the left or right border;
• - evenly distribute words in a line;
• - use different fonts, etc.

Text formatting. When editing a document, its content changes, and when formatting, its appearance changes. AT text editors distinguish character formatting and paragraph formatting.

At character formatting, as a rule, font parameters are set: typeface, size, style, underline type, and so on.

Typeface is a term that defines the general shape of a character. For example, the roman typeface is a common name for a whole family of classic fonts and is distinguished by serifs at the ends of letters and combinations of thick and thin lines in the character's outline. This typeface is easy to read, so font designers have created many similar-looking fonts based on it, such as the Times New Roman font that comes with Windows.

For any document fragment (word, line, paragraph, sentence, or the entire document), you can set font. The concept of a font includes a combination of the following parameters:

• - font type (or typeface). It can be Times, Courier, etc.;
• - font size. Specified in points. For example: 14 pt, 16 pt, etc.;
• - style (regular, bold, italic, bold italic);
• - underlining type (single, double, wavy, etc.);
• — font color;
• - effects (superscript and subscript, strikethrough, shadow, etc.);

To set a different font, first select the fragment in which you are going to change the font. Then use the toolbar to change the font type, size, and style.

If you want to increase (decrease) the font size, then open the list of sizes and select desired value or enter it yourself. To change the font type, expand the list of fonts and select the one you want.

You can make the selected text fragment bold, italic or underlined (in any combination) by pressing the corresponding buttons on the toolbar. With their help, the corresponding effects are removed.

AT Microsoft Editor Word, finer font formatting can be performed by selecting a piece of text and selecting the Format / Font ... command. This command calls up a dialog box in which you can make all the font design options provided. Using the elements of this window, you can change not only the type and size of the font, but also all other font parameters. Having done necessary settings, press the OK key.

Most fonts include special characters and icons in addition to the normal characters shown on keyboard keys. These characters are used when creating documents of a scientific or technical nature, as well as when working with non-English, but with some other languages. Since there are no such characters on the keyboard, Word has a dialog box for inserting them.

Paragraph formatting

Formatting is often applied to a paragraph.

Paragraph - a piece of text, the input process of which ended by pressing the Enter key. The paragraph is a key element in document structure for many word processors (although there are others, such as sections in Microsoft Word).

Paragraph formatting operations include setting paragraph boundaries and paragraph indents, alignment, and enabling word wrapping.

Setting paragraph boundaries produced using the indent markers located on the coordinate ruler, or the corresponding menu commands.

alignment(cutout). There are four types of horizontal (left, right, center, width) and three types of vertical alignment (up, down, height).

Transfer. When the automatic wrapping mode is off, a word that does not fit on a line is completely wrapped to the next line. This will not add elegance to the text; its right edge remains uneven. For improvement appearance text use wrap mode. With the manual transfer option, the user himself determines the place of transfer by entering a hyphen, and with a hard carriage return (by pressing the Enter key) moves to the next line. Using this hyphenation mode results in the need to remove hyphens when re-formatting document text.

When the automatic hyphenation mode is enabled, a soft hyphenation option is implemented: the word processor itself divides the word into a slot and wraps it in the best possible way. This mode does not create any difficulties when re-formatting.

Document Formatting

So, you see the Microsoft Word window in front of you (Fig. 3.11). Perhaps your toolbars look a little different and some toolbars (drawings, tables, and borders) are missing. Install them as shown in the figure (see point "Toolbars"). Click the button

Rice. 3.11. Microsoft Word window

On the monitor screen, you should have approximately the following: fig. 3.11. And next to the paragraph icon (¶) is a vertical blinking wand called cursor. All characters that you type on the keyboard will appear exactly where the cursor is. The cursor is moved using the cursor keys on the keyboard or by clicking the left mouse button. You can also move the cursor using a keyboard shortcut (see paragraph "Cursor Keys" in chapter 1).

The cursor can only move within the text of your document. If now you try to move it somewhere, then you will not succeed, because there is nothing in the document except for the paragraph symbol, even though you see a whole blank sheet.

One of the basic principles of word processing programs is the automatic flow of text to the next line.

You don't have to watch the end of a line like you do with typewriters.

As soon as the cursor reaches the end of the line (text boundary), it moves to the beginning of the next line. In this case, when the typed word goes beyond the boundaries of the text, it is transferred entirely to the next line (unless, of course, the transfer mode is enabled).

For Word, a word is a set of characters from space to space. Therefore, there should always be one space between words, there should not be a space before punctuation marks (. , : ; ! ?), and after the punctuation mark there must be a space.

Attention!

There must always be a space between words when typing. Punctuation marks (. , : ; ! ?) must not be preceded by a space, and a space must follow the punctuation mark.

Paragraph is the set of characters (text) enclosed between paragraph characters (¶). This character is inserted every time you press a key. Input (Enter). Each new paragraph starts with new line. All lines of a paragraph are aligned either left, or center, or right, or justified. All information about a paragraph is carried by the paragraph symbol (¶).

The position of text in a paragraph is determined by the state of the four positioning buttons on the toolbar Formatting(Fig. 3.12).

Rice. 3.12. Formatting panel

Table 3.1. Text positioning buttons

As can be seen from Table. 3.1, the pictures on the buttons are quite consistent with the meaning of the operation. Here is an application example different types formatting.

Here you can also add that justification is achieved by a uniform increase in spaces between words, and you cannot remove these spaces, unlike those that you add yourself.

Once again, toolbars serve to speed up work, and all the actions that can be performed using the buttons on the toolbars can be found in the line Menu, which is located immediately below the header of the Microsoft Word window. Therefore, it is best to set the parameters for the main paragraph of your document using the command Format? Paragraph. In the dialog box Paragraph(Fig. 3.13) on the tab Indents and spacing three parameter frames.

Rice. 3.13. Dialog box Paragraph. Indents and spacing tab

In a dropdown box alignment determines the alignment type of the text of the paragraph.

In a frame Indent the indentation of the main lines of the paragraph to the left and right of the text boundaries is determined.

Here the indent or protrusion of the first line of the paragraph is determined (field First line). In field On the you can select a numerical value for this indent or overhang by clicking on the triangle buttons. More fast track- click on the field itself so that the cursor appears in it; use the cursor keys to delete the number that is there, and type your own.

In a frame Interval determined extra space before and after the paragraph, as well as the line spacing between the lines of the paragraph. In field Sample schematically shows the form of the formatted paragraph relative to the previous and subsequent paragraphs. Bookmark Position on the page(Fig. 3.14) determines the position of the paragraph on the document page. What is responsible for what here?

Rice. 3.14. Dialog box Paragraph. Page position tab

Hanging strings banned- prohibits the transfer of the last line of the paragraph to another page.

Don't break paragraph– does not allow a paragraph to be placed on two pages.

Don't tear yourself away from the next- does not allow the placement of a paragraph on the page separately from the next.

From a new page– places a paragraph from the beginning of the next page.

Disable automatic word wrap- if automatic word wrapping is enabled in the document, then this will not work for this paragraph.

Having set the necessary parameters on both tabs, press the key Input or click the button OK.

Attention!

Pressing the Enter key ends the current paragraph and starts a new one.

Page settings

Paragraph parameters are set relative to the text boundaries.

Text borders are defined in the menu File? Page settings on the bookmark fields(Fig. 3.15).

Rice. 3.15. Page settings

Upper– defines the distance from the top edge of the sheet to the top border of the text.

lower– defines the distance from the bottom edge of the sheet to the bottom border of the text.

Inside– defines the distance from the left edge of the sheet to the left border of the text.

Outside– defines the distance from the right edge of the sheet to the right border of the text.

Binding- defines the distance from the edge of the sheet, which is allocated for binding.

Edge to Header Frame– defines the distance from the edge of the sheet to the top (bottom) line of the header text.

Binding position– you can choose one of two options: Left or Top by clicking on the desired option. Bookmark Paper size(Fig. 3.16) you must specify the following. drop down list Paper size is the paper size on which you intend to print your document. By default, there is A4 (210 x 297 mm) - a standard printed sheet portrait orientation. frame Orientation- set how the sheet of your document will be oriented by clicking on the desired orientation.

Rice. 3.16. Page settings. Paper Size tab

If you are going to use a non-standard sheet, in the drop-down list Paper size select option Another and in the fields Width and Height specify the required dimensions.

Now you need to decide on the type of letters that will be displayed on the monitor screen (and on paper, if you want to print a document). The type of letters and symbols is determined by the font that you select in the field Fonts(See Figure 3.12). This is a drop-down list box. To open the list, click on the black triangle on the right side of the field Fonts(Fig. 3.17).

Rice. 3.17. Font selection

You see a list of fonts provided by Microsoft Word. The name of the font is written here in the corresponding style. Two stylized letters "T" on the left - a sign that the screen and printer versions of the style are the same. Pay attention to the scroll bar on the right side of the list: its presence means that you do not see everything and there is still something to choose from below. The choice is made by clicking on the selected font.

Font size

Most of you, if you don't know, then guess that the font size can also be different. And indeed it is. Use the field to select the size. The size on the formatting panel (see Figure 3.12). By clicking on the triangle on the right side of the field The size, you can select the font size you need by clicking on it with the mouse (Fig. 3.18).

Rice. 3.18. Choice font size

Also notice the scroll bar on the right side of the list. Word offers you sizes from 8 to 72, but that's not all. If you are not satisfied with the proposed selection, you can dial in your size. It is done like this.

1. Place the mouse pointer on the field The size(on the field itself, not on the triangle of the drop-down list).

2. Click the left mouse button. located in the window The size numbers will be highlighted.

3. Enter a font size that suits you (for example, 2).

4. Press the key Input.

Note

Font size is important when you plan to print a document. Viewing a document on the monitor screen depends more on the viewing scale, which is set on the Standard toolbar.

Font style

In addition to the font size and type, you have the ability to change its style, text background color, and letter color. This is done using the buttons with letters on the formatting panel (Table 3.2).

Table 3.2. Character Inscription

You will find the widest possibilities for working with fonts in the menu Format? Font. The main thing to learn is that changing the font parameters (font, size, style) affects:

The word in which the cursor is located;

The text you will type after you have set the new font options;

The selected text.