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Features of Microsoft Word that you will want to apply in your work. Getting to know Word and navigating with a screen reader What cool features does Word have

Those who work with the Word text editor know how important it is to save time when typing. Wasted seconds eventually add up to minutes, and minutes to hours. Despite this, only a few use all Word features to speed up and simplify the work with documents. Let's talk about some useful features. text editor that are hard to find, easy to remember and impossible to forget.

1. Replace default font

In Word, the default font is Calibri, 11 pt. If you use a different font, then each time you create a new document, you have to select it manually. How to change the default font: Select the "Home" tab, then "Font". Set the options you want and click "Default". A window will appear asking: change for the current document? for all documents? Choose the second item.

2. Pick up synonyms

Word has a built-in thesaurus. With it, you can choose a synonym for the word. This feature will help if your vocabulary is faltering, and there are too many repetitive words in the text that need to be diluted. How to use the thesaurus: hold Alt and click on the word you want to find a synonym for. A window with options will appear on the right side of the screen. By the way, the dictionary opens in the same way. Therefore, in order to translate an unfamiliar word, for example, from Russian into English, it is not necessary to open Google translator.

3. Quickly select a large piece of text

Scrolling through several sheets of a document to highlight text is terribly inconvenient. There is always a chance to get lost and accidentally release the mouse button. There is an easier way. Place the cursor at the beginning of the text, press and hold Shift. Do not release the button, go to the end of the text and click the mouse again.

4. Put a non-breaking space

Plain text above, non-breaking spaces below

Those who work professionally with text (journalists, editors) or prepare accounting reports have a rule: do not transfer large numbers separated by spaces, prepositions and conjunctions to the next line. A typographer helps make text look neater and more readable. But Word can do it too. To insert a non-breaking space, use Shift keys+ Ctrl + Space.

5. Quickly change case

Familiar situation: you clicked cap lock, but they forgot to turn it off and wrote a few sentences IN THESE LETTERS. Do not hit your forehead with your fist and frantically delete what is written. Just select the text and press Shift + F3 to return the lowercase letters.

6. Move List Items

You can reorder bulleted and numbered lists without constant copying and pasting. Use the key combination Alt + Shift + or ↓ to swap the text in the list. In the same way, you can move paragraphs of text.

7. View clipboard

It is known that after pressing the copy button with the mouse cursor, the program saves the selected fragments of text or an image to the clipboard. The secret is that Word keeps in the buffer not only the last copied element. Click the Clipboard button on the Home tab to see everything you've copied while working on the document.

8. Install AutoCorrect

The same autocorrect as on a smartphone is also available in Word. It greatly simplifies the typing of complex words. First, it fixes bugs. If your fingers refuse to type the word "appeal" correctly and spit out "appeal" over and over again, AutoCorrect will correct the mistake on its own. Secondly, if you often use the same word in the text, you can shorten it to a few characters. Word will understand what you want to write and complete the word itself. So, for example, the long "existentialism" can be easily turned into a short "ex".

How to set up: click "File" - "Options" - "Spelling" - "AutoCorrect Options". Fill in the "Replace" and "To" fields.

9. Take a screenshot

Word can take screenshots without additional programs. To do this, in the "Insert" tab, click "Snapshot". You will see available windows. Select the one you want to take a screenshot of the entire window or cut out part of the screen.

10. Restrict changes

This function allows you to make only certain changes to the document. You can also use it to set the read-only mode. This is useful if you need to show someone a document, but you don't want to change anything in the text.

How to enable restriction: click "File" - "Details" - "Protect Document" - "Restrict Editing". A window will appear with different types of restrictions. You can restrict styles and formatting. You can also select parts of the text without restriction and specify users with full access to the document.

11. Set a password to open a document

Word encrypts documents with 128-bit AES encryption. The same method is used to encrypt documents with state secrets. Documents with a password can be sent without problems email or download to a USB flash drive, but only you will have access to them. How to set a password: tab "File" - "Details" - "Document protection" - "Encrypt with password".

12. Save a backup copy of the document

Saving copies has become an excuse for many to leave Word and work in Google Docs. But in general, there is a backup function in Word. It helps not to lose the changes made to the text or restore one of the previous versions of the document. Turn it on if you are using big files, make frequent edits, or want to save multiple versions of text.

How to enable: go to the tab "File" - "Options" - "Advanced" - "Saving" - "Always create a backup copy" (below in the menu).

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It is not necessary to know and use all the features of the Microsoft text editor. You can successfully complete work tasks by occasionally switching between the Home and Insert tabs. But you will work even more efficiently if you arm yourself with even a few tricks from this review.

Here is a simple example familiar to webmasters. Some experts copy the content into Notepad before transferring text from a Word document to the CMS editor. This clears the text of Word formatting that may conflict with the engine's template formats. So, you don't need Notepad. To solve the problem, just select the text in Word and click the "Remove All Formatting" button.

Please note that the review is written for the 2013 version of Word. up-to-date stable version program is MS Word 2016, released in September 2015. However, this version of the program has not yet become the main one.

How to create and save an MS Word document

To create a document, open a working folder. Press the right mouse button and select the "New - Microsoft Word Document" option.

To easily find a document, give it a name.

You can also launch MS Word through the Start menu. Pay attention to the illustration.

When launched from the start menu, you have created a new document with the default title. Name it and save it to the selected folder so as not to lose it. To do this, click on the "Save" icon or use the key combination Shift + F12.

Name the document and save it to the selected folder.

You have created and saved a document. Get to work.

How to use the features of the Home tab

The tools in the MS Word control panel are grouped together using thematic tabs. This type of interface is called a ribbon. By default, the main set of tools opens, highlighted on the Home tab.

The tasks that can be performed using the tools on the Home tab are described below.

Block of tools "Clipboard"

You can copy, cut and paste content. To use the "Cut" and "Copy" options, select the desired piece of text.

Pay attention to the insert options. You can keep the original formatting, merge formats, or keep text without formatting. You can also use special insert modes.

Why is a special insert needed? For example, imagine that you need to work with text copied from another document or website. The original formatting may not match the formatting of your document.

This problem is solved with special insert. Use the corresponding menu. In the window that opens, select the "Unformatted Text" option.

Now it will be more convenient for you to format the copied content.

Using the Clipboard menu, you can select the previously copied content and paste it into the document. To open the clipboard, click on the arrow marked in the illustration. Select the required element. Use the drop-down menu to select the "Insert" option. You can also remove the copied element from the clipboard.

You can customize the default paste options. To do this, use the menu "Insert - Insert Default".

Specify the appropriate settings and save the changes. Pay attention to the options for pasting into another document. Most users can change the default "Keep Source Formatting" to "Keep Text Only".

Font tool block

To change the default font, use the drop-down menu marked in the illustration. Please note that in order to change existing text, the fragment must be selected before choosing a font.

Using the corresponding menu, you can choose the appropriate font size. Pay attention to the possibility to increase or decrease the font of the selected fragment. Mark the text and use the buttons marked in the illustration.

You can select the appropriate register using the corresponding menu. Highlight the desired piece of text, use the button marked in the illustration and select the desired option.

You can make a piece of text bold, italic, or underlined. To do this, select the content and use the marked buttons. Using the drop-down menu, you can choose how the text should be underlined.

To strike out a piece of text, select it and use the corresponding button.

Using the X 2 and X 2 buttons, you can add subscript and superscript text.

Using the checked buttons, you can change the color, highlight the text with a marker, or apply effects to it.

Pay attention to the ability to configure advanced font options. To enter the menu, press the button marked in the illustration.

On the Font tab, specify the appropriate body text and heading options. Using the Default button, you can return the default settings, and using the Text Effects button, select additional effects.

Block of tools "Paragraph"

To create a bulleted, numbered, or multilevel list, use the drop-down menus shown in the illustration.

To create a bulleted or numbered list, place the cursor on newline and click on the corresponding button. Use the drop-down menu to select the appropriate marker character.

Using the Define New Marker menu, you can use additional characters.

To create a multi-level list, select the "Change List Level" option from the corresponding drop-down menu.

You can choose the appropriate list style in the library. And the menus "Define new layered list" and "Define new list style" will help you create your own list template.

You can choose the appropriate text alignment method using the corresponding menu. To ensure text readability, use left-alignment.

Change the line spacing if necessary. In most cases, the standard spacing of 1.15 will work for you. If you are preparing a document for children or the elderly, increase the interval to 1.5 or 2.0. Increasing the spacing further will reduce the readability of the text.

Filling can be used to highlight a piece of text with color. For example, you can highlight a paragraph or a table cell. To add a background, select a piece of text and select a suitable color using the Fill drop-down menu.

The Borders menu allows you to control the borders of cells in tables. Highlight the cells you are interested in. Use the dropdown menu to select the appropriate action.

Block of tools "Styles"

Use the Styles menu to select the appropriate text style. If you want to apply it to existing content, select the appropriate fragment and define the style. To use a style for the content you create, position the cursor on a blank line and select the appropriate style. For example, you can use the appropriate style for headings.

Block of tools "Editing"

Using the "Search" menu, you can quickly search for content that interests you. Note the drop-down menu access to advanced search options.

The "Replace" function is convenient to use while editing text. For example, you can automatically replace the word "copyright" with "copywriting" in the text. To do this, use the "Replace" menu, specify the desired words in the "Find" and "Replace with" fields.

Click the "Replace All" button. After processing the request, the program will report the number of replacements performed.

Use the "Highlight" feature to quickly highlight content. For example, you can select all text in two clicks, select arbitrary objects, or select fragments with the same formatting.

With the Collapse Ribbon feature, you can hide the program controls. Only tabs will remain on the panel.

To return the tools to the panel, expand any tab and use the "Pin Ribbon" option.

How to use the features of the "Insert" tab

The "Insert" tab contains tools with which you can insert various objects into an MS Word document.

Block of tools "Pages"

From the Cover Page menu, you can select a cover page template for your document.

With the Blank Page and Page Break features, you can create a blank page or navigate to a new page. For example, if you need to insert a blank page between paragraphs, place the cursor between them and use the "Blank Page" function.

Block of tools "Tables"

Using the Table drop-down menu, you can insert or draw a table in your document. This can be done in several ways.

To quickly add a table, use the graphical tool. Select with the mouse cursor the required number of cells in the table. After that, place the cursor on the selected area and press the left mouse button.

The Insert Table feature allows you to manually specify the number of rows and columns. You can also choose how the column widths are defined.

The "Draw Table" function allows you to perform the corresponding action. Use it to create custom tables. For example, you can draw a table with a different number of cells per row.

To define the properties of the drawn table, use the corresponding menu.

Using the menu "Excel Spreadsheets" can be inserted into an MS document Word tables from MS Excel. In the Express Tables menu, you will find table templates.

Block of tools "Illustrations"

With the Pictures feature, you can insert an image into a document with hard drive computer. The "Images from the Internet" menu allows you to find suitable photos on the Web.

Search results prioritize photos licensed under a Creative Commons license.

The Shapes feature will help you add a template shape to your document, such as a heart, star, or arrow. To use the tool, use the drop-down menu to open the catalog and select the appropriate shape.

Use the mouse cursor to determine the size and position of the shape in the document.

Decorate the shape using the Fill, Outline, Effects functions.

The SmartArt feature allows you to insert into your document graphic objects. Use the drop-down menu to select the type and appropriate pattern.

Place the cursor on the drawing elements and add text.

Notice the ability to change the color of SmartArt objects.

You can add charts to your document using the Chart menu. Pay attention to the possibility of choosing the type of chart.

Insert the required values into the data table.

Using the Snapshot menu, you can take a screenshot of an area of the screen and paste it into your document. To do this, use the drop-down menu to select the "Screen Cutout" option, and use the mouse cursor to select the area you want to capture.

Block of tools "Add-ons"

In add-ons you will find a shop Office applications. It has paid and free tools for solving special problems. To select a suitable application, click on the "Store" button and use the search. You can also browse tools by category.

For example, using the MailChimp for MS Word application, you can create Email campaigns right in the document. To use the application, click the "Trust" button. The features of the tool will become available after authorization.

The My Apps menu displays a list of installed applications. You can remove unused tools and add new ones.

The "Wikipedia" function allows you to search for information on the corresponding resource directly from the MS Word document. You can also quickly insert images from Wikipedia into your document.

To use the tool, click the button marked in the illustration and highlight the word or term whose meaning you want to find. The tool requires internet access.

To insert an image, click on the plus sign marked in the illustration.

You can also insert a text quote from Wikipedia into the document. To do this, select the desired fragment and click the plus sign.

Media tools

With the help of the "Internet Video" tool, you can insert the appropriate objects into the document. To use the feature, click the Web Video button, search for the video using YouTube or Bing search, select and paste the item.

The video can now be viewed in an MS Word document. This will require access to the Internet.

You can watch videos in Word

Links feature

The Links drop-down menu lets you insert hyperlinks, bookmarks, and cross-references into your document. To paste a hyperlink, copy the URL of the web page to your clipboard. Then select a piece of text that will become the anchor of the link.

The Bookmark feature allows you to quickly jump to marked sections of text. To add a bookmark, select the desired piece of text, and in the "Links" drop-down menu, select the "Bookmarks" option. Name the bookmark and click Add.

To quickly navigate to bookmarked content, select the Bookmark menu, select the desired bookmark, and click Go.

Note function

The "Notes" function is useful for group work with a document. To add a note to the text, select a piece of text and click the marked button.

To edit, delete, or mark a note as ready, place the cursor on it and open context menu using the right mouse button. Select the required option.

Block of tools "Headers and footers"

Using the tools of the "Headers and Footers" group, you can add headers and footers, as well as number the pages of the document.

To add a header, use the appropriate menu. Select a header template.

Enter text. Close the header and footer window to save your changes.

To remove or change the header, use the appropriate options in the Header menu.

You can work with the footer in a similar way.

Using the Page Number function, you can number the pages of a document. To do this, use the drop-down menu to select the location and numbering template.

Block of tools "Text"

The Text Box feature lets you highlight a piece of text in a document. Use it if you need to arrange a sidebar, quote, definition. To use the tool, use the drop-down menu to select a text field template.

Add text and save changes.

The View Quick Blocks feature allows you to insert AutoText, document properties, or a field. For example, you can insert the date of publication, the name, address and phone number of the organization, and other data.

Using the Add WordArt menu, you can add visually appealing text to your document. To do this, use the menu marked in the illustration. Select the appropriate object and add text.

The Add Drop Cap feature lets you style paragraphs with a bold capital letter. Place the cursor at the beginning of a paragraph. Use the appropriate menu to select the location of the capital letter. Pay attention to the ability to change the parameters of the drop cap. You can choose the font, height and distance from the text.

Add a line to the document for digital signature. To do this, use the menu marked in the illustration. In the window that opens, enter the required information and save the changes.

The "Date and Time" function will help you add the current date and time to the document. Click on the corresponding button, select the date display format and click the OK button.

The Object feature allows you to insert objects or text from a file into your document. To paste text from a file, select the appropriate option from the drop-down menu. Find the file on your hard drive whose text you want to insert into the document, and click "Insert".

Block of tools "Symbols"

The "Equation" function will help you insert a mathematical formula into your document. Use the dropdown menu to select a standard formula or go to the constructor. Add the required values and save the changes.

Using the "Symbol" menu, you can insert characters that are not on the keyboard into the document. Note the ability to insert additional characters from the dialog box.

How to use the features of the Design tab

You can change the appearance of a document using the tools on the Design tab. If you want to change standard settings, start by choosing a theme.

To undo your changes, use the "Restore Template Theme" option or select the "Standard" theme.

Choose the style you like from the Styles menu.

The Colors feature allows you to manually adjust the font color for body text, headings, and hyperlinks. You can choose a standard set of colors or specify colors for different style elements yourself.

Using the Fonts menu, you can quickly set the font for headings and body text. You can choose standard pairs or specify the font manually.

The Paragraph Spacing menu can be used to change the corresponding settings. It is possible to remove the interval, select standard or set your own values.

Use the Effects menu to select additional design effects. The "Default" feature is useful if you want to apply design settings to new documents.

Block of tools "Page background"

The Watermark feature allows you to select a standard watermark or customize a custom watermark. To set the parameters manually, use the "Custom background" option.

With the "Page Color" function, you can change the corresponding setting. Pay attention to the "Fill Methods" option. With it, you can add texture, pattern, and drawing to your pages.

The Page Borders feature allows you to add borders to pages. Use template or custom settings.

How to use the Page Layout tab features

The tab tools allow you to change the page layout of a document.

Page Setup Toolbox

The Margins feature allows you to select standard margins or specify your own margin options. To set custom values, use the Custom Fields option.

The "Orientation" function allows you to choose the portrait or landscape orientation of the sheets of the document. Using the "Size" menu, you can change the size of the sheets. The default size is A4.

In the "Columns" menu, you can specify the number of columns per sheet. The "Breaks" and "Line Numbers" functions allow you to adjust page breaks and add line numbering, respectively. The "Hyphenation" menu makes it possible to turn on word hyphenation from line to line by syllables. This feature is disabled by default. Do not change this setting unless necessary.

Block of tools "Paragraph"

With the "Indent" function, you can adjust the indent from the left or right edge to a paragraph. To use the function, place the cursor at the beginning of the selected paragraph and set the indent value.

Using the Spacing function, you can change the spacing between selected paragraphs. To do this, place the cursor in front of the selected paragraph and set the values.

Tool block "Organization"

The "Position" function allows you to set the position of the object in the text. To use the tool, select the selected image and use the drop-down menu.

The Text Wrap feature lets you choose how text wraps around an object. To test the tool, select an image and use the drop-down menu.

Using the "Selection area" button, you can display a list of objects in the task area. The Align, Group, and Rotate functions allow you to perform appropriate actions on selected objects.

How to use the features of the "Links" tab

Tool block "Contents"

The "Add Text" function allows you to add or remove the current heading from the table. The Refresh Table feature allows you to include new sections in the table of contents.

Footnotes Toolbox

Using the "Insert footnote" menu, you can add the corresponding element. Select the text fragment to which the footnote refers, and click the button marked in the illustration.

With the Insert Endnote feature, you can add a footnote to the end of a document. Use the Next Footnote drop-down menu and the Show Footnotes feature to quickly jump between footnotes.

Block of tools "References and bibliography"

Using the Insert Link menu, you can link to a source of information, such as a book. Place the cursor next to the fragments of text to which the link refers. Click the appropriate button, enter the required information in the window that opens and save the changes.

With the "Manage Sources" function, you can edit the list, sort and delete sources.

The "Style" drop-down menu allows you to select the style of the links. Using the "References List" function, you can insert relevant information into the document.

Block of tools "Names"

The Insert Title feature lets you add a title or caption to images, tables, and formulas in your document. To use the tool, select the desired object and press the button marked in the illustration. Add information and save changes.

With the "List of illustrations" function, you can add relevant information to the document.

Block of tools "Index"

The Mark Item feature allows you to add items to the index. To use the tool, select an object, such as a piece of text or a picture, use the appropriate menu, and fill in the information.

Use the Index menu to customize the display of the index in your document.

Block of tools "Table of links"

How to use the features of the Mailings tab

The tab tools help organize physical and email distributions.

Block of tools "Create"

The "Envelopes" function allows you to correctly add information to paper envelopes. To use the tool, click the marked button and add the required information. Now you can print the data on the envelope. Pay attention to the "Submission" field. This shows how the envelope is fed into the printer.

The "Stickers" function will help you correctly print information on stickers for parcels, envelopes, CDs.

Toolboxes "Start Merging", "Compiling a Document and a List of Fields", "Viewing Results" and "Completing"

The "Start Merge" feature allows you to send a message to multiple recipients. For example, you can send a letter or email. To do this, click the "Start Merge" button and select the "Merge Step by Step Wizard" option. Follow the prompts in the task pane.

The Step-by-Step Merge Wizard combines tools from the Start Merge, Compose Document and Field List, View Results, and Finish groups of tools.

Creating a list of recipients

Write the message, review it, and complete the wizard. You can now print the merged document or send it as an email.

How to use the features of the Review tab

Use the Review tab to edit and rate the document.

Block of tools "Spelling"

Using the button marked in the illustration, you can launch the standard MS Word tool to search for errors and typos. Please note that the program does not "see" all errors, and sometimes offers corrections where there are no errors.

The "Define" function will help determine the meaning of unknown words. Please note that in order to use the tool, you must select a dictionary from the app store and install it. The Thesaurus menu allows you to select synonyms for the selected words. The "Statistics" function shows the number of words, characters, paragraphs and lines in a document or its fragment.

Block of tools "Language"

The "Translate" menu allows you to automatically translate the selected word or phrase. Select the content you are interested in and use the button marked in the illustration.

The "Language" feature allows you to select the language of the spelling checker, as well as adjust the language settings.

Block of tools "Note"

You can use the block tools to add, view, edit, and delete notes. Please note that notes can also be created from the "Insert" tab.

Blocks of tools "Record corrections" and "Changes"

With the help of the "Corrections" function, you can track the changes made to the document. Pay attention to the "Scan area" menu. It allows you to choose how the list of changes is displayed: at the bottom or on the side of the document.

Changes block tools allow you to accept or reject changes, as well as move to the previous or next revision.

The Compare feature allows you to compare versions of documents and merge revisions from multiple users. The "Block Authors" and "Restrict Editing" functions protect the document from unwanted actions of other users.

How to use the features of the View tab

Tools on the View tab allow you to customize the display of your document.

Block of tools "View modes"

Using the block tools, you can select the page view mode. For example, you can view the structure of a document.

Block of tools "Display"

With the group tools, you can turn on the display of the ruler, grid, and navigation pane. The last function allows you to quickly jump to the desired section of the document.

Block of tools "Scale"

The "Scale" function helps you choose an arbitrary scale for displaying a document. The "100%" function allows you to return to the standard scale in one click.

Increasing page width

The New Window function opens the current document in a new window. This is useful if you are editing content and want to refer to the original. The "Organize All" feature combines multiple documents in one window. The "Split" function is necessary in order to work with different parts of the document in one window.

With the Side by side feature, you can arrange two documents in the same window next to each other. This is useful when you need to compare content.

Using the "Go to another window" function, you can quickly switch to other open documents.

The Macros feature automates frequently performed tasks. To use the tool, you must create a macro. For example, imagine that you often need to make text bold and italic. To perform this action automatically, create a macro. Proceed like this:

Select an arbitrary piece of text. In the "Macros" drop-down menu, select the "Record macro" option.

Choose how to run the macro: using a button on the toolbar or a keyboard shortcut.
Set a keyboard shortcut to activate the macro.

Click the Assign button and run the commands you want to include in the macro. To do this, go to the "Home" tab, select bold and italic.
Return to the Macros menu and stop recording.
Check the macro. To do this, select a piece of text and press the specified keyboard shortcut.

Additional tricks to improve your efficiency with MS Word

Below you will find a list of life hacks with which you can quickly solve common tasks when working with MS Word:

Use the context menu. It is invoked by clicking the right mouse button.

To select a paragraph, triple-click on any word with the left mouse button.

To insert placeholder text on a page, write the following characters: =lorem(2,2). Use the numbers in brackets to determine the number of paragraphs and placeholder lines. If you replace "lorem" with "rand", random text will be used as a placeholder.

To quickly create a superscript or subscript, select the desired word and press the keyboard shortcut "Ctrl +" or " Ctrl Shift+" respectively.
To select a sentence, press Ctrl and place the cursor on any word.
Choose the type of file to save. For example, you can store data in PDF format. To do this, select the "Save as" option and select the desired file type.

To create a horizontal line, type three hyphens in a row and press the Enter key.
To type a dash, use the keyboard shortcut Alt + 0151.
To quickly move a piece of text, select it, press F2, position the cursor at the insertion point, and press Enter.

Each user using Windows systems and office suite of programs Microsoft office, one way or another came across the MS Word application. This application is one of the most common, popular and in demand among users around the world. However, many mistakenly believe that Word is an ordinary program much more than it might seem at first glance.

Word - what is this program?

Yes, indeed, initially, at the dawn of the office suite, this application was developed solely as a text editor, different from the standard Notepad.

The first and main difference was that the characters were entered here not in the same way as it was done in Notepad or in DOS systems that are outdated today, but using the graphical mode. This made it possible to enter both ordinary and uppercase letters. In addition, a fairly large number of fonts appeared in the application that could be applied to the typed text.

The ability to insert pictures immediately appeared, which put the program on a level above other text editors. Over time, the application has transformed into such a powerful tool for working with texts and related multimedia components that many developers, creating their own, simply copy the features of Word, embedding them into their applications (OpenOffice, Lotus, etc.).

The main features of "Word"

As for the instrumentation, it will not be possible to fully describe everything. However, it is worth dwelling on some key points.

So, Word is mostly a text editor. Among all its features, the following are worth noting:

using a huge set of fonts;
support for almost all known languages;
spell check with the ability to add words to the main dictionaries;
syntax check;
search for synonyms;
text formatting;
use of many preset templates;
arbitrary volume (limited only by free space on the hard disk);
change the orientation (position) of the text;
setting page parameters;
printing documents;
using the clipboard;
import and export of different formats;
use different colors for text and background;
cross support for inserting and saving documents with Excel spreadsheets and Access databases;
the ability to work with macros, XML documents and PDF files;
insert and save graphics;
the presence of a special formula editor;
work with tables;
entering calculated formulas;
autocomplete forms;
use of scripts and macros of Visual Basic;
the presence of a table of special characters;
several modes of displaying documents;
support for multi-column documents and much more.

Additional Tools

As you can see, Word is more than just a tool for editing text documents.

There are many more interesting possibilities. Everyone knows that the editor supports the insertion of graphics, but few people realize that you can add sound or video to the text in the same way.

Among other things, it can be used as the simplest tool for creating full-fledged web pages with hyperlinks based on HTML language, knowledge of which is not mandatory for the user.

Finally, Word supports mail clients like Outlook and can even send edited or finished files over the local network.

Instead of total

In general, as is already clear, Word has evolved from a simple text editor into a powerful tool for working with many file formats and advanced support for web design and multimedia. Naturally, far from all the possibilities of the program were touched upon here, but only the most basic ones, since to mention absolutely everything that this program is capable of unique program, is not possible in the format of this article.

Functions and secrets of the Word

I suspect that most students type texts in Word. For you - a list of secrets that reduce the time of working with text (suddenly someone does not know these combinations). We save ourselves on the wall so as not to lose!

1. You can quickly insert a date using the key combination Shift Alt D. The date will be inserted in the format DD.MM.YY. The same operation can be done over time using Shift combinations Alt T.

2. If you do not yet own the blind typing method, then CAPS LOCK can play a trick on you. By accidentally turning it on and not looking at the screen, you can type a mountain of text that will have to be deleted and rewritten from scratch due to one pressed button. But by selecting the desired text and pressing Shift F3, you will change the case from uppercase to lowercase.

3. Cursor acceleration
Usually, if you move the cursor with the arrows, it moves one letter at a time. To speed up its movement, hold down the Ctrl key together with the arrow.

4. A very useful feature that allows you to highlight inconsistent text fragments. Hold Ctrl and select the pieces of text you need.

5. If you use copy and paste (and you probably use them), then most likely you know about the extended clipboard in Word. If not, then it is called by pressing the button of the same name and shows everything that you copied to the buffer during the work.

6. If you are doing a manual, a service review, or you just need to insert a screenshot into Word, this can be done very simply using the appropriate tool. Click the Snapshot button and Word will show all active windows. By clicking on any of them, you will get a screenshot of this window.

7. Turning on hyphens can improve the readability of the text and also save you from long blank spaces between words. You can arrange them yourself or entrust it to the computer. The button is located in the menu "Page layout" - "Hyphenation".

8. You can add a watermark (watermark) to your document for additional protection. To do this, go to the "Design" menu and select "Underlay". Word has four standard templates, you can also create your own.

9. A very useful feature that allows you to duplicate the last command. If you press F4, then Word will repeat the last command you made. This can be text input, consecutive deletion of several lines, applying styles to different sections of text, and much more.

10. Putting emphasis in Word is as easy as shelling pears. To do this, place the cursor after the letter that should be stressed, and hold down the key combination Alt 769. Important: the numbers must be pressed on numeric keypad on right.

11. The button top ribbon can be customized very flexibly. To do this, go to the menu "File" - "Options" - "Customize Ribbon". Here you can add features that were not there before, and remove those that are not needed. Moreover, you can delete or create your own tabs with functions.

12. Quick Selection large piece of text
To quickly select a large piece of text, place the cursor at its beginning and click with the mouse while holding Shift at the end of the fragment. It will save time and nerves in situations where you have to select several sheets at once.

13. Fast document navigation
There are several combinations that greatly speed up document navigation:

Ctrl Alt Page Down - next page;
Ctrl Alt Page Up - previous page;
Ctrl Home - move to the top of the document;
Ctrl End - guess for yourself. :)
Inserting a new page

14. How I hate myself for not knowing this combination before. Ctrl Enter allows you to instantly create a new leaf, rather than holding Enter with one hand while brewing tea with the other.

15. By default, Word saves all files to the Documents folder. In order to change this, go to the menu "File" - "Options" - "Save". In the line "Location of local files by default" select the folder you need. In the same menu, you can set the default document format, autosave, and more.

16. In order to return the original formatting to the text, you need to press the key combination Ctrl Spacebar.

17. If you are a big fan of Microsoft and Word in particular, you can even use it as a task manager. True, to begin with, you have to try a little. Right-click on the features ribbon at the top and select Customize Ribbon. In the right column, enable the only disabled Developer tab.

Go to the "Developer" tab that appears and find the "Checkbox" element, which shows a checkmark (why not). Now, by clicking on the checkbox, you can create lists of tasks and mark them as completed.

18. If you mess up your list by accident, you can highlight the text vertically. To do this, hold Alt and use the mouse cursor to select.

19. You don't even need to say why this is necessary. In our age, when information has become the main weapon, to have additional protection never hurt. To protect a document with a password, go to the "File" tab and select the "Protect Document" option. Now feel free to create a password, but remember that if you forget it, you will not be able to recover it.

20. An incredible hack completes our list. If before, in order to open Word, you created a new document or searched for it in the Start menu, now this is a thing of the past. Press combination Windows keys R and type winword in the window that appears. If you are not using command line for other commands, then the next time you press Windows R, the command to start Word will automatically load and you just need to press Enter

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Introduction

In the wake of the Windows craze, the well-known word processor from Microsoft, Word, was also transferred to this environment. Once in the new environment, Word, while retaining the power of its DOS counterpart, acquired new qualities characteristic of Windows applications, which were further developed in Word version 6.0 for Windows 3.1-3.11, versions 6.0 and 7.0 for Windows95 and the last localized for Russia versions of Word97 for Windows98. In particular, instead of cryptic keyboard shortcuts, most commands are available through the Tool-Bar. Naturally, the editor follows the WYSIWYG principle and uses True-Type fonts. In addition, Word supports OLE, which makes it a full-fledged Windows application that fully utilizes the capabilities of the system and allows you to work on the created document in the most convenient and natural way. The ability to import many graphic formats, formula editors, business graphics programs and the possibility of multi-column layout bring Word closer to DTP systems. The undoubted pluses include the presence of a Thesaurus and a spell checker, which make Word an excellent text editor. The built-in Word Basic language makes the editor exceptionally flexible and convenient when processing documents of the same type, and allows it, like AutoCAD, to adjust to the subject area in which it is used. The ability to calculate in tables makes Word related to Excel and similar programs.

Text editor

Computers are devices that allow a dialogue with the user, the form of this dialogue is determined by the operating system. The operating system is a program that automatically loads when the computer is turned on and presents the user with a basic set of commands with which you can run other programs, format disks, copy files, etc. After the MS-DOS system, further advanced operating Windows systems 3.1-3.11 and a new build ideology operating system Windows95. It has radically changed and is as close to the real world as possible, focused on the user who is used to working at a table with real documents. From the user's point of view, the Windows3+ graphical shell and the Windows95 operating system have much in common, as well as the programs running in them from the Microsoft Office package, which includes the Word text editor.

A text editor is a word processing program that is used to create new documents (letters, reports, newsletters) or modify existing ones. Modern text editors (including the Word editor) are sometimes called word processors because they contain a very large number of text processing functions. Early text editors for DOS were divided into line and screen editors, such as EDLIN, MULTIEDIT, and EDIT.

microsoft word text editor

Features of Word

Microsoft Word allows you to enter, edit, format and format text and correctly place it on the page. With this program, you can insert graphics, tables and charts into your document, as well as automatically correct spelling and grammatical errors. The Word text editor has many other features that make it much easier to create and edit documents. Most commonly used functions:

When you enter text, you hit the end of a line, Word automatically

makes a transition to the next line;

If a typo is made while entering text, the auto-correction function automatically corrects it. And the automatic spell check feature underlines misspelled words with a red wavy line to make them easier to see and correct;

If you use hyphens to highlight list items, use fractions, sign trademark or other special characters, the auto-formatting function will correct them itself;

To present text in the form of a table, you can, of course, use the tab stop, but Microsoft Word offers much more effective means. And if the table contains numerical data, then it is easy to turn them into a chart;

Preview mode allows you to see the document in the form in which it will be printed. In addition, it makes it possible to display all pages at once, which is convenient for making changes before printing.

The program also offers a number of features that save time and effort. Among them:

Auto text - for storing and inserting frequently used words, phrases or graphics;

Styles - for storing and setting entire sets of formats at once;

Merging - for creating serial letters, printing envelopes and labels;

Macros - to execute a sequence of frequently used commands;

- “wizards” - for creating professionally designed documents.

Text and graphics modes

In every personal computer there is a control board

monitor, or graphics adapter, which is used to display images on the monitor screen. The image on the screen consists of individual dots. Most adapters can work in two modes: text and graphic.

In text mode, all characters have the same size and cannot be displayed anywhere on the screen. The character image is in internal memory the adapter itself. Due to the fact that the positions of all the points that make up the character are known in advance and cannot be changed, text is displayed on the screen quickly. However, in text mode, it is impossible to implement the principle of WYSIWG (What You See Is What You Get - what you see is what you get), in which a page of text on the screen looks exactly the same as on paper. Text mode features:

The number of characters per line is typically 80 and the number of lines is 25;

The number of characters is limited to a set of 256 ASCII codes;

A single, strictly fixed font is displayed on the screen;

A character can only be underlined, but not italicized or bolded;

Pictures cannot be shown at the same time as text.

In graphics mode, the adapter does not use the symbol images stored in its memory, but controls each individual point on the screen. Any colored dot is formed by mixing several colors in different proportions (usually three: red, green and blue). The symbol image, consisting of colored dots, must be stored and displayed on the screen by the program itself, and not graphics adapter. This requires more computer time than when working in text mode.

The advantage of graphical mode is that it does not have the limitations of text mode. The typeface, size, font style are displayed on the screen, and the figures can be seen simultaneously with the text. Thus, in graphical mode, the on-screen representation of the document is the same as the printed one.

Word editor components

Graph, Equation, WordArt - thanks to this group of programs, it is possible to insert various charts (Graph), mathematical formulas (Equation - formula editor) and text effects (WordArt) into a document. These programs are installed in the MSAPPS subdirectory under the WINDOWS directory, i.e. to the drive where Windows is installed. This is especially important if the main part of the Word package is installed on a different drive. Both drives must have enough free space.

Proofing Tools - these programs are designed to check spelling, correct typos and select synonyms.

Envelopes, filters and ODBC (Converters, Filters and Data Access)

Documents created in other text editors have file formats that differ from those used by Word. In order for Word to work with such files, you need special programs format conversions, or converters. Word 6.0 will "understand" a document created in another program only if the appropriate converter is installed. In addition, Word can import graphics created in other programs and export drawings in the format of other programs. This is convenient for sharing between different programs. To convert image formats, special programs - filters are used.

Help and Examples (Online Help, Examples and Demos) - the Word help system takes up about 5MB of hard disk space. It contains information about each command and describes the steps that must be followed to obtain the desired result. In particular, it contains information about Word Basic (an embedded programming language for creating new word processing functions), which is not described in the printed documentation.

Wizards, templates and letters (Wizards, Templates and Letters) - wizards and templates save time when designing standard documents. Using Word templates, you can quickly create letters, faxes, envelopes, etc.

Tools (Tools) - this group includes the installer, which allows you to change the configuration of MS Word, the Dialog Editor program, the MS Info program, which is designed to obtain information about the current Windows system configuration, and the Dialog Editor program, which is used to create macro commands (macros).

Graphics (Clip Art) - in the graphic library there are more than 50 drawings that can be used for paperwork.

Entering and editing text

Before a document becomes a document, it must be printed. In computer-aided preparation of texts, this procedure is carried out in several stages. First, enter the text, edit it (correct errors and typos), perform formatting (specify the size, style and type of font, highlight headings, determine the way to align lines and highlight paragraphs, insert pictures, arrange column numbers and headers and footers, determine page sizes, etc. .), then print the document on the printer and write the created document to HDD or floppy disk (this operation is called write to file).

After launch Word programs the window of the program itself appears on the screen, and in it empty window document, which is given the nameDocument1. The blinking vertical bar in the upper left corner of the window is called the text cursor. Registers are switched using the Shift key. Keyboard layout for languages using Ctrl + Shift or Alt + Shift keys. On the right and bottom sides of the Word window are what are known as text scroll bars.

The whole difficult process of editing a document comes down to a few simple operations: deleting, adding, copying, moving. You can delete, add, move, and copy individual characters, words, lines, sentences, paragraphs, text snippets, or even an entire document, either within a single document or between multiple documents.

To move or copy sections of text with using Word there are two different techniques: the new and elegant Drag-and-Drop, or "drag and drop", which is especially useful for moving text on short distances within the visible text, and a technique using the right mouse button. The latter method is used when copying or moving sections of text over long distances.

The so-called Windows clipboard can be used to move or copy sections of text. The clipboard is a piece of memory in which a cut or copied piece of text or graphics is temporarily placed. The contents of the buffer can be pasted into the same program or into another one. When you place a new section of text or graphics on the clipboard, the old contents of the clipboard are lost.

When working with Word for Windows, you can redo or undo the last command. However, the redo and undo functions are not applicable to all commands.

Document Formatting

Text editor Word for Windows is a powerful tool for professional preparation of documents, but the effective use of all the variety of its functions. The Word editor allows you to create a huge number of special effects. To give the text a readable look, usually no more than three fonts are used, and for text highlights, captions, headings, the style or size of the font is changed. The design of the document must match its content. Text is perceived better if there is some free space on the page, margins at the edges of the page, free space between columns of text and before headings. The readability of the text is also affected to a large extent by right choice typefaces, font style and size, distance between lines of text, spacing, paragraph indents, etc.

Tables and charts

With Word for Windows, you can create tables with two

ways. The first way is to create an empty table and then fill in the cells. The second is to convert the existing text into a table. In a table, you can change the number and size of columns and rows, merge cells, or insert new ones anywhere in the table.

Word allows you to present data not only in the form of a table, but also in the form of a chart. From the point of view of the Word editor, a chart is an object that uses the OLE method to work with. The Microsoft Graph program creates and processes this object.

Spelling

Word for Windows gives you the ability to check spelling. At

check each word in the document is compared with samples in a special dictionary. If the word is not found in the dictionary, a dialog box will open in which you can make the necessary corrections.

Repetitive or typical spelling errors can be corrected using the auto-correction function directly while typing, and the search and replace function allows you to make changes to the spelling of individual words in the entire text or in a selected area at once. The same function allows you to change the text and paragraph formatting settings - both throughout the document and in the selected area.

Word has a module for separating words into syllables. It is designed to translate words correctly.

There are three types of dictionaries in the Word editor: standard, exceptions, and special (custom). Using the standard dictionary, you can check the spelling of a document containing text in different languages. The exception dictionary contains words that the standard dictionary recognizes as spelled correctly. This dictionary is user-created and includes the words you want to stop at when checking spelling. If you write articles in a specialty, such as chemistry or physics, you may need a separate dictionary for terms, the so-called user dictionary.

The program offers options for replacing frequently repeated words in a document, which allows you to make the language of the document more vivid and expressive. The list of synonyms is in the menu Tools - Synonyms.

The Edit menu contains the Find and Replace commands for finding and replacing text fragments.

When working with documents, you often have to repeat the input of the same sections of text. In Word, it is enough to enter them once, and then make the auto text element with a unique name and then insert it anywhere in the document as many times as necessary.

The auto-correction program checks and corrects common mistakes after entering a single word. Word uses a list of common mistakes to fix.

Grammar Check - This feature only exists in Word 7.0 for Windows95 and higher. It allows you to check and eliminate grammatical and stylistic errors. The checker scans the text for errors. If an error is found, it opens the Grammar dialog box.

To get statistical information about the number of characters, words, lines, paragraphs and pages in a document, you need to execute the menu command Service-Statistics. Indicators will also be displayed - the level of education, ease of reading, the number of complex phrases, euphony.

Form and structure of the document

Word allows you to save time when compiling standard documents by presenting a set of standard forms, or templates. If the standard templates do not suit you, you can use the Wizard, which will create a blank document for you in accordance with the parameters specified in the dialog boxes. To select a template, the command File - New is executed.

When working with complex documents containing a large number of chapters, sections, and possibly subordinate documents, you can use the powerful tool Word for Windows - creating a document structure. Structure is a hierarchy of documents, sections, and headings at various levels. To enable outline mode, execute the View-Structure command.

Graphic editor Word

Most of the documents contain various illustrations: brand names, diagrams, graphs, drawings. With Word for Windows, you can create these objects because Word includes a built-in graphics editor. Using this editor, you can create drawings in the text of a document using the functions of drawing primitives or elementary geometric objects: lines, rectangles, circles, etc. To insert a picture into the text as an object, execute the Insert-Object command.

E-mail, communication, WEB and Internet. Collaboration of several users. Viewing electronic documents.

Word for Windows provides the user with

Merge Assistant - a special module for preparation a large number letters of the same content, but to different recipients. You can send faxes directly from Word for Windows. To call, the menu command Service-Merge is selected.

The editor is connected to the WEB, installation with any file located on an internal or external Web site or file server. The Web Page Wizard lets you automate the process of creating Web documents. Sound design, video recording, placement of images on Web pages, a ticker, the use of HTML codes to simplify the creation of Web pages.

There are new features and tools that improve the productivity of team members working together on a common document. Versioning, merging documents, notes and tooltips, review panel.

Word97 includes special means, simplifying the viewing of electronic documents:

Electronic document mode;

The document map allows you to quickly access any part

document;

Document background, used different kinds background and texture fill;

Text animation, adding animation effects to text; navigation through objects.

Automation of operations on working with documents for Word97.

Part new version WORD97 includes a wide range of automation tools to make common tasks easier. Most of them, in one form or another, were presented in previous versions editor, but now the possibilities of automation have become much wider. These funds include:

Auto-replacement, which allows you to automatically correct common typing errors;

Autocomplete, with which you can automatically continue typing a word or piece of text after typing the first few letters. Now the editor from the very beginning has some base of such blanks;

Automatic spell check now includes spell and grammar check;

Abstract: in Word97 there was a possibility of automatic formation of the abstract of the document. The editor analyzes the text and highlights its key provisions, on the basis of which the abstract is compiled;

Automatic creation and preview of styles;

Auto format as you type, designed to automatically format the document immediately upon entry or after it is completed. In version 97 of Word, the auto-format tools have acquired a particularly large number of new features.

Table, border, fill and draw

Word97 has new tools that make it easier to work with tables, borders, and shading:

Use the mouse to draw tables of any shape, individual cells can have any width and height, you can merge adjacent cells;

Table cells can be aligned on all sides, text inside cells can be positioned vertically;

Over 150 different border types included;

You can create a frame around each page, there are 160 types of graphic page borders in the editor.

New set in editor graphic tools to decorate texts, add volume, shadows, texture and transparent fills, as well as more than 100 customized auto shapes, 4 types of fills, etc.

Multilingual support. Assistant

Already implemented in Word95 automatic changes font and language when switching keyboard layouts. Word97 makes creating and viewing texts in various European languages even easier. In addition, you can view documents created with other localized (national) versions of Word.

New Microsoft tool Office 97 - Assistant, designed to automatically give advice and provide help information that you may need in the course of a task.

Conclusion

I chose Word theme for my abstract because I think Word is the best text editor in the world. In Word, I write letters, type various texts. I also typed my abstract in Word. Working with Word is very easy to learn. There are three main stages in working on a computer: information input, processing, output of results. When typing (information input), the keyboard is used. To change the content or design of the text (perform processing), you must give a command to the computer processor. This can be done with the mouse. The effect of your actions can be seen on the monitor screen or after printing the document on the printer (results output). Thus, the mouse and keyboard are input devices, the processor is a processing device, and the monitor and printer are output devices. Windows environment mouse-oriented: many commands in Word are faster and more convenient to execute with the mouse than with the keyboard. Therefore, work in Word is facilitated by the mouse.

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Features of Microsoft Word that you will want to apply in your work. Getting to know Word and navigating with a screen reader What cool features does Word have

1. Replace default font

2. Pick up synonyms

3. Quickly select a large piece of text

4. Put a non-breaking space

5. Quickly change case

6. Move List Items

7. View clipboard

8. Install AutoCorrect

9. Take a screenshot

10. Restrict changes

11. Set a password to open a document

12. Save a backup copy of the document

How to create and save an MS Word document

How to use the features of the Home tab

Block of tools "Clipboard"

Font tool block

Block of tools "Paragraph"

Block of tools "Styles"

Block of tools "Editing"

How to use the features of the "Insert" tab

Block of tools "Pages"

Block of tools "Tables"

Block of tools "Illustrations"

Block of tools "Add-ons"

Media tools

Links feature

Note function

Block of tools "Headers and footers"

Block of tools "Text"

Block of tools "Symbols"

How to use the features of the Design tab

Block of tools "Page background"

How to use the Page Layout tab features

Page Setup Toolbox

Block of tools "Paragraph"

Tool block "Organization"

How to use the features of the "Links" tab

Tool block "Contents"

Footnotes Toolbox

Block of tools "References and bibliography"

Block of tools "Names"

Block of tools "Index"

Block of tools "Table of links"

How to use the features of the Mailings tab

Block of tools "Create"

Toolboxes "Start Merging", "Compiling a Document and a List of Fields", "Viewing Results" and "Completing"

How to use the features of the Review tab

Block of tools "Spelling"

Block of tools "Language"

Block of tools "Note"

Blocks of tools "Record corrections" and "Changes"

How to use the features of the View tab

Block of tools "View modes"

Block of tools "Display"

Block of tools "Scale"

Additional tricks to improve your efficiency with MS Word

Word - what is this program?

The main features of "Word"

Additional Tools

Instead of total

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