How to use microsoft word. Some Useful Microsoft Word Tips for Beginners

All possibilities text editor Microsoft is optional to know and use. You can successfully complete work tasks by occasionally switching between the Home and Insert tabs. But you will work even more efficiently if you arm yourself with even a few tricks from this review.

Here is a simple example familiar to webmasters. Some experts before transferring the text from word document copy the content to Notepad into the CMS editor. This clears the text of Word formatting that may conflict with the engine's template formats. So, you don't need Notepad. To solve the problem, just select the text in Word and click the "Remove All Formatting" button.

Please note that the review is written for the 2013 version of Word. up-to-date stable version program is MS Word 2016, released in September 2015. However, this version of the program has not yet become the main one.

How to create and save an MS Word document

To create a document, open a working folder. Press the right mouse button and select the option "Create - Microsoft Word Document".

To easily find a document, give it a name.

You can also launch MS Word through the Start menu. Pay attention to the illustration.

When launched through the start menu, you have created new document with the default name. Name it and save it to the selected folder so as not to lose it. To do this, click on the "Save" icon or use the key combination Shift + F12.

Name the document and save it to the selected folder.

You have created and saved a document. Get to work.

How to use the features of the Home tab

The tools in the MS Word control panel are grouped together using thematic tabs. This type of interface is called a ribbon. By default, the main set of tools opens, highlighted on the Home tab.

The tasks that can be performed using the tools on the Home tab are described below.

Block of tools "Clipboard"

You can copy, cut and paste content. To use the "Cut" and "Copy" options, select the desired piece of text.

Pay attention to the insert options. You can keep the original formatting, merge formats, or keep text without formatting. You can also use special insert modes.

Why is a special insert needed? For example, imagine that you need to work with text copied from another document or website. The original formatting may not match the formatting of your document.

This problem is solved with special insert. Use the corresponding menu. In the window that opens, select the "Unformatted Text" option.

Now it will be more convenient for you to format the copied content.

Using the Clipboard menu, you can select the previously copied content and paste it into the document. To open the clipboard, click on the arrow marked in the illustration. Select the desired element. Use the drop-down menu to select the "Insert" option. You can also remove the copied element from the clipboard.

You can customize the default paste options. To do this, use the menu "Insert - Insert Default".

Specify the appropriate settings and save the changes. Pay attention to the options for pasting into another document. Most users can change the default "Keep Source Formatting" to "Keep Text Only".

Font tool block

To change the default font, use the drop-down menu marked in the illustration. Please note that in order to change existing text, the fragment must be selected before choosing a font.

Using the corresponding menu, you can choose the appropriate font size. Pay attention to the possibility to increase or decrease the font of the selected fragment. Mark the text and use the buttons marked in the illustration.

You can select the appropriate register using the corresponding menu. Highlight the desired piece of text, use the button marked in the illustration and select the desired option.

You can make a piece of text bold, italic, or underlined. To do this, select the content and use the marked buttons. Using the drop-down menu, you can choose how the text should be underlined.

To strike out a piece of text, select it and use the corresponding button.

Using the X 2 and X 2 buttons, you can add subscript and superscript text.

Using the checked buttons, you can change the color, highlight the text with a marker, or apply effects to it.

Pay attention to the ability to configure advanced font options. To enter the menu, press the button marked in the illustration.

On the Font tab, specify the appropriate body text and heading options. Using the Default button, you can return the default settings, and using the Text Effects button, select additional effects.

Block of tools "Paragraph"

To create a bulleted, numbered, or multilevel list, use the drop-down menus shown in the illustration.

To create a bulleted or numbered list, place the cursor on a new line and click on the corresponding button. Use the drop-down menu to select the appropriate marker character.

Using the Define New Marker menu, you can use additional characters.

To create a multi-level list, select the "Change List Level" option from the corresponding drop-down menu.

You can choose the appropriate list style in the library. And the menus "Define new layered list" and "Define new list style" will help you create your own list template.

You can choose the appropriate text alignment method using the corresponding menu. To ensure text readability, use left-alignment.

Change the line spacing if necessary. In most cases, the standard spacing of 1.15 will work for you. If you are preparing a document for children or the elderly, increase the interval to 1.5 or 2.0. Increasing the spacing further will reduce the readability of the text.

Filling can be used to highlight a piece of text with color. For example, you can highlight a paragraph or a table cell. To add a background, select a piece of text and select a suitable color using the Fill drop-down menu.

The Borders menu allows you to control the borders of cells in tables. Highlight the cells you are interested in. Use the dropdown menu to select the appropriate action.

Block of tools "Styles"

Use the Styles menu to select the appropriate text style. If you want to apply it to existing content, select the appropriate fragment and define the style. To use a style for the content you create, position the cursor on a blank line and select the appropriate style. For example, you can use the appropriate style for headings.

Block of tools "Editing"

Using the "Search" menu, you can quickly search for content that interests you. Note the drop-down menu access to advanced search options.

The "Replace" function is convenient to use while editing text. For example, you can automatically replace the word "copyright" with "copywriting" in the text. To do this, use the "Replace" menu, specify the desired words in the "Find" and "Replace with" fields.

Click the "Replace All" button. After processing the request, the program will report the number of replacements performed.

Use the "Highlight" feature to quickly highlight content. For example, you can select all text in two clicks, select arbitrary objects, or select fragments with the same formatting.

With the Collapse Ribbon feature, you can hide the program controls. Only tabs will remain on the panel.

To return the tools to the panel, expand any tab and use the "Pin Ribbon" option.

How to use the features of the "Insert" tab

The "Insert" tab contains tools with which you can insert various objects into an MS Word document.

Block of tools "Pages"

From the Cover Page menu, you can select a cover page template for your document.

With the Blank Page and Page Break features, you can create a blank page or navigate to a new page. For example, if you need to insert a blank page between paragraphs, place the cursor between them and use the "Blank Page" function.

Block of tools "Tables"

Using the Table drop-down menu, you can insert or draw a table in your document. This can be done in several ways.

To quickly add a table, use the graphical tool. Select with the mouse cursor the required number of cells in the table. After that, place the cursor on the selected area and press the left mouse button.

The Insert Table feature allows you to manually specify the number of rows and columns. You can also choose how the column widths are defined.

The "Draw Table" function allows you to perform the appropriate action. Use it to create custom tables. For example, you can draw a table with a different number of cells per row.

To define the properties of the drawn table, use the corresponding menu.

Using the menu " Excel spreadsheets» You can insert tables from MS Excel into an MS Word document. In the Express Tables menu, you will find table templates.

Block of tools "Illustrations"

With the Pictures feature, you can insert an image into a document with hard drive computer. The "Images from the Internet" menu allows you to find suitable photos on the Web.

Search results prioritize photos licensed under a Creative Commons license.

The Shapes feature will help you add a template shape to your document, such as a heart, star, or arrow. To use the tool, use the drop-down menu to open the catalog and select the appropriate shape.

Use the mouse cursor to determine the size and position of the shape in the document.

Decorate the shape using the Fill, Outline, Effects functions.

The SmartArt feature allows you to insert into your document graphic objects. Use the drop-down menu to select the type and appropriate pattern.

Place the cursor on the drawing elements and add text.

Notice the ability to change the color of SmartArt objects.

You can add charts to your document using the Chart menu. Pay attention to the possibility of choosing the type of chart.

Insert the required values ​​into the data table.

Using the Snapshot menu, you can take a screenshot of an area of ​​the screen and paste it into your document. To do this, use the drop-down menu to select the "Screen Cutout" option, and use the mouse cursor to select the area you want to capture.

Block of tools "Add-ons"

In add-ons you will find a shop Office applications. It has paid and free tools for solving special problems. To select a suitable application, click on the "Store" button and use the search. You can also browse tools by category.

For example, using the MailChimp for MS Word application, you can create Email campaigns right in the document. To use the application, click the "Trust" button. The features of the tool will become available after authorization.

The My Apps menu displays a list of installed apps. You can remove unused tools and add new ones.

The "Wikipedia" function allows you to search for information on the corresponding resource directly from the MS Word document. You can also quickly insert images from Wikipedia into your document.

To use the tool, click the button marked in the illustration and highlight the word or term whose meaning you want to find. The tool requires internet access.

To insert an image, click on the plus sign marked in the illustration.

You can also insert a text quote from Wikipedia into the document. To do this, select the desired fragment and click the plus sign.

Media tools

With the help of the "Internet Video" tool, you can insert the appropriate objects into the document. To use the feature, click the Web Video button, search for the video using YouTube or Bing search, select and paste the item.

The video can now be viewed in an MS Word document. This will require access to the Internet.

You can watch videos in Word

Links feature

The Links drop-down menu lets you insert hyperlinks, bookmarks, and cross-references into your document. To paste a hyperlink, copy the URL of the web page to your clipboard. Then select a piece of text that will become the anchor of the link.

The Bookmark feature allows you to quickly jump to marked sections of text. To add a bookmark, select the desired piece of text, and in the "Links" drop-down menu, select the "Bookmarks" option. Name the bookmark and click Add.

To quickly navigate to bookmarked content, select the Bookmark menu, select the desired bookmark, and click Go.

Note function

The "Notes" function is useful for group work with a document. To add a note to the text, select a piece of text and click the marked button.

To edit, delete, or mark a note as ready, place the cursor on it and open context menu using the right mouse button. Select the required option.

Block of tools "Headers and footers"

Using the tools in the Headers and Footers group, you can add headers, footers, and number the pages of your document to pages.

To add a header, use the appropriate menu. Select a header template.

Enter text. Close the header and footer window to save your changes.

To remove or change the header, use the appropriate options in the menu " Page header».

You can work with the footer in a similar way.

Using the Page Number function, you can number the pages of a document. To do this, use the drop-down menu to select the location and numbering template.

Block of tools "Text"

The Text Box feature lets you highlight a piece of text in a document. Use it if you need to arrange a sidebar, quote, definition. To use the tool, use the drop-down menu to select a text field template.

Add text and save changes.

The View Quick Blocks feature allows you to insert AutoText, document properties, or a field. For example, you can insert the date of publication, the name, address and phone number of the organization, and other data.

Using the Add WordArt menu, you can add visually appealing text to your document. To do this, use the menu marked in the illustration. Select the appropriate object and add text.

The Add Drop Cap feature lets you style paragraphs with a bold capital letter. Place the cursor at the beginning of a paragraph. Use the appropriate menu to select the location of the capital letter. Pay attention to the ability to change the parameters of the drop cap. You can choose the font, height and distance from the text.

Add a line to the document for digital signature. To do this, use the menu marked in the illustration. In the window that opens, enter the required information and save the changes.

The "Date and Time" function will help you add the current date and time to the document. Click on the corresponding button, select the date display format and click the OK button.

The Object feature allows you to insert objects or text from a file into your document. To paste text from a file, select the appropriate option from the drop-down menu. Find the file on your hard drive whose text you want to insert into the document, and click "Insert".

Block of tools "Symbols"

The "Equation" function will help you insert a mathematical formula into your document. Use the dropdown menu to select a standard formula or go to the constructor. Add the required values ​​and save the changes.

Using the "Symbol" menu, you can insert characters that are not on the keyboard into the document. Note the ability to insert additional characters from the dialog box.

How to use the features of the Design tab

You can change the appearance of a document using the tools on the Design tab. If you want to change standard settings, start by choosing a theme.

To undo the changes, use the "Restore Template Theme" option or select the "Standard" theme.

Choose the style you like from the Styles menu.

The Colors feature allows you to manually adjust the font color for body text, headings, and hyperlinks. You can choose a standard set of colors or specify colors for different style elements yourself.

Using the Fonts menu, you can quickly set the font for headings and body text. You can choose standard pairs or specify the font manually.

The Paragraph Spacing menu can be used to change the corresponding settings. It is possible to remove the interval, select standard or set your own values.

Use the Effects menu to select additional design effects. The "Default" feature is useful if you want to apply design settings to new documents.

Block of tools "Page background"

The Watermark feature allows you to select a standard watermark or customize a custom watermark. To set the parameters manually, use the "Custom background" option.

With the "Page Color" function, you can change the corresponding setting. Pay attention to the "Fill Methods" option. With it, you can add texture, pattern, and drawing to your pages.

The Page Borders feature allows you to add borders to pages. Use template or custom settings.

How to use the Page Layout tab features

The tab tools allow you to change the page layout of a document.

Page Setup Toolbox

The Margins feature allows you to select standard margins or specify your own margin options. To set custom values, use the Custom Fields option.

The "Orientation" function allows you to choose the portrait or landscape orientation of the sheets of the document. Using the "Size" menu, you can change the size of the sheets. The default size is A4.

In the "Columns" menu, you can specify the number of columns per sheet. The "Breaks" and "Line Numbers" functions allow you to adjust page breaks and add line numbering, respectively. The "Hyphenation" menu makes it possible to turn on word hyphenation from line to line by syllables. This feature is disabled by default. Do not change this setting unless necessary.

Block of tools "Paragraph"

With the "Indent" function, you can adjust the indent from the left or right edge to a paragraph. To use the function, place the cursor at the beginning of the selected paragraph and set the indent value.

Using the Spacing function, you can change the spacing between selected paragraphs. To do this, place the cursor in front of the selected paragraph and set the values.

Tool block "Organization"

The "Position" function allows you to set the position of the object in the text. To use the tool, select the selected image and use the drop-down menu.

The Text Wrap feature lets you choose how text wraps around an object. To test the tool, select an image and use the drop-down menu.

Using the "Selection area" button, you can display a list of objects in the task area. The Align, Group, and Rotate functions allow you to perform appropriate actions on selected objects.

How to use the features of the "Links" tab

Tool block "Contents"

The "Add Text" function allows you to add or remove the current heading from the table. The Refresh Table feature allows you to include new sections in the table of contents.

Footnotes toolbox

Using the "Insert footnote" menu, you can add the corresponding element. Select the text fragment to which the footnote refers, and click the button marked in the illustration.

With the Insert Endnote feature, you can add a footnote to the end of a document. Use the Next Footnote drop-down menu and the Show Footnotes feature to quickly jump between footnotes.

Block of tools "References and bibliography"

Using the Insert Link menu, you can link to a source of information, such as a book. Place the cursor next to the fragments of text to which the link refers. Click the appropriate button, enter the required information in the window that opens and save the changes.

With the "Manage Sources" function, you can edit the list, sort and delete sources.

The "Style" drop-down menu allows you to select the style of the links. Using the "References List" function, you can insert relevant information into the document.

Block of tools "Names"

The Insert Title feature lets you add a title or caption to images, tables, and formulas in your document. To use the tool, select the desired object and press the button marked in the illustration. Add information and save changes.

With the "List of illustrations" function, you can add relevant information to the document.

Block of tools "Index"

The Mark Item feature allows you to add items to the index. To use the tool, select an object, such as a piece of text or a picture, use the appropriate menu, and fill in the information.

Use the Index menu to customize the display of the index in your document.

Block of tools "Table of links"

How to use the features of the Mailings tab

The tab tools help organize physical and email distributions.

Block of tools "Create"

The "Envelopes" function allows you to correctly add information to paper envelopes. To use the tool, click the marked button and add the required information. Now you can print the data on the envelope. Pay attention to the "Submission" field. This shows how the envelope is fed into the printer.

The "Stickers" function will help you correctly print information on stickers for parcels, envelopes, CDs.

Toolboxes "Start Merging", "Compiling a Document and a List of Fields", "Viewing Results" and "Completing"

The "Start Merge" feature allows you to send a message to multiple recipients. For example, you can send a letter or email. To do this, click the "Start Merge" button and select the "Merge Step by Step Wizard" option. Follow the prompts in the task pane.

The Step-by-Step Merge Wizard combines tools from the Start Merge, Compose Document and Field List, View Results, and Finish groups of tools.

Creating a list of recipients

Write the message, review it, and complete the wizard. You can now print the merged document or send it as an email.

How to use the features of the Review tab

Use the Review tab to edit and rate the document.

Block of tools "Spelling"

Using the button marked in the illustration, you can launch the standard MS Word tool to search for errors and typos. Please note that the program does not "see" all errors, and sometimes offers corrections where there are no errors.

The "Define" function will help determine the meaning of unknown words. Please note that in order to use the tool, you must select a dictionary from the app store and install it. The Thesaurus menu allows you to select synonyms for the selected words. The "Statistics" function shows the number of words, characters, paragraphs and lines in a document or its fragment.

Block of tools "Language"

The "Translate" menu allows you to automatically translate the selected word or phrase. Select the content you are interested in and use the button marked in the illustration.

The "Language" feature allows you to select the language of the spelling checker, as well as adjust the language settings.

Block of tools "Note"

You can use the block tools to add, view, edit, and delete notes. Please note that notes can also be created from the "Insert" tab.

Blocks of tools "Record corrections" and "Changes"

With the help of the "Corrections" function, you can track the changes made to the document. Pay attention to the "Scan area" menu. It allows you to choose how the list of changes is displayed: at the bottom or on the side of the document.

Changes block tools allow you to accept or reject changes, as well as move to the previous or next revision.

The Compare feature lets you compare versions of documents and merge revisions from multiple users. The "Block Authors" and "Restrict Editing" functions protect the document from unwanted actions of other users.

How to use the features of the View tab

Tools on the View tab allow you to customize the display of your document.

Block of tools "View modes"

Using the block tools, you can select the page view mode. For example, you can view the structure of a document.

Block of tools "Display"

With the group tools, you can turn on the display of the ruler, grid, and navigation pane. The last function allows you to quickly jump to the desired section of the document.

Block of tools "Scale"

The "Scale" function helps you choose an arbitrary scale for displaying a document. The "100%" function allows you to return to the standard scale in one click.

Increasing page width

The New Window function opens the current document in a new window. This is useful if you are editing content and want to refer to the original. The "Organize All" feature combines multiple documents in one window. The "Split" function is necessary in order to work with different parts of the document in one window.

With the Side by side feature, you can arrange two documents in the same window next to each other. This is useful when you need to compare content.

Using the "Go to another window" function, you can quickly switch to other open documents.

The Macros feature automates frequently performed tasks. To use the tool, you must create a macro. For example, imagine that you often need to make text bold and italic. To perform this action automatically, create a macro. Proceed like this:

• Select an arbitrary piece of text. In the "Macros" drop-down menu, select the "Record macro" option.

• Choose how to run the macro: using a button on the toolbar or a keyboard shortcut.
• Set a keyboard shortcut to activate the macro.

• Click the Assign button and run the commands you want to include in the macro. To do this, go to the "Home" tab, select bold and italic.
• Return to the Macros menu and stop recording.
• Check the macro. To do this, select a piece of text and press the specified keyboard shortcut.

Additional tricks to improve your efficiency with MS Word

Below you will find a list of life hacks with which you can quickly solve common tasks when working with MS Word:

• Use the context menu. It is invoked by clicking the right mouse button.

To select a paragraph, triple-click on any word with the left mouse button.

To insert placeholder text on a page, write the following characters: =lorem(2,2). Use the numbers in brackets to determine the number of paragraphs and placeholder lines. If you replace "lorem" with "rand", random text will be used as a placeholder.

• To quickly create a superscript or subscript text, select the desired word and press the keyboard shortcut "Ctrl +" or "Ctrl Shift +", respectively.
• To select a sentence, press Ctrl and place the cursor on any word.
• Choose the type of file to save. For example, you can store data in PDF format. To do this, select the "Save As" option and select desired type file.

• To create a horizontal line, type three hyphens in a row and press the Enter key.
• To type a dash, use the keyboard shortcut Alt + 0151.
• To quickly move a piece of text, select it, press F2, position the cursor at the insertion point, and press Enter.

Microsoft Office Word(MOW) - universal program to work with texts.

It is comfortable and multifunctional.

For those who have just started to master the computer, this program will become Starting point and will come in handy again and again.

Each file you create in Microsoft Office Word will be called a document. Create your first Text Document very simple. Consider the process of its creation on the example of the 2007 program. Do the following:

1. Right-click on the desktop of your computer, selecting "New" and then "MOW Document".

Press the "Enter" button twice in a row to open this document.

2. An empty sheet will open in front of you, on which you need to write the text. How to do it? There is a control panel at the top of the screen. With its help, you can set a variety of parameters: font type, size, color and much more.


3. Leave these options as they are or set your own. Hover over the area of ​​the white sheet and write the text. It can be anything, like "I just created my first word document!" with the heading "My text". To write a heading, you need to click on the corresponding markup button on the taskbar in the "Paragraph" section.

4. Now the document must be saved. There are a couple of ways to do this. You can simply click on the blue button in the upper left corner of the screen to save the text file where it was intended - on the desktop. In the second way, you can save the document anywhere on the computer through the "Office" button. It is located in the same place as the first button. Click on it and click on the "Save As" line.

You will see a window in which you need to specify the location to save the document. It can be, for example, the "Documents" folder. Once selected, click Save.


Microsoft Office Word belongs to the category of those programs that provide complete freedom of action. In MOW, you can create documents of various formats, write in ready-made templates and layouts, perform detailed text analysis, create your own page layouts with unique markup, and much more.

You already know how to create text documents in MOW, which means that you can, if you wish, comprehend all the features of this program, which will undoubtedly be useful to you in the future.

We study the most popular text editor Microsoft Word. In this tutorial, you'll learn how to create a new document, enter, edit, and format text, create lists, apply styles, and more.

With this article, we open a whole series of training materials with which you will learn how to create high-quality text documents in the most popular application in this area - Microsoft Word (Word). The presentation here will go in a rather primitive language, which may at first scare off readers who are already partially familiar with this editor. But, believe me, you will most likely find useful information in this cycle.

Microsoft Word is a text editor (processor) used to create professional-looking documents. The name Word was not chosen by chance, because in translation from English it means "Word".

Due to the fact that Word combines the most modern facilities text formatting, with it you can easily create documents of any complexity and organize them. In addition, with powerful editing and modification tools, this application provides a convenient environment for multiple users to collaborate on a single document.

In the first part of the Word tutorial series, you will learn how to create a new document, enter and edit text, and get acquainted with some basic types of its formatting. Here we will begin our acquaintance with the newfangled ribbon interface of the editor. We will also consider the creation of labeled and not bulleted lists, changing document margins, and more.

PROGRAM WINDOW

When you open Word in the program window, its two main parts are displayed: the ribbon located on top (highlighted in red in the figure below) and an empty document that occupies almost the entire program window.

The Ribbon includes a set of buttons and commands that perform various actions on a document and its contents (for example, resizing text or printing it). The document window itself looks like an ordinary white sheet of paper and is designed to enter all kinds of test information.

Also above the ribbon on the left is the quick launch menu, in the middle is the name of the document, and in the upper right corner are the buttons for minimizing, resizing and closing the program window.

In the opened document in the upper left corner of the page you will see the cursor, that is, a small blinking vertical bar. This feature indicates that, starting from this place, the characters you entered will appear.

ENTERING AND EDITING TEXT

After opening the program, just start typing, and the letters, words, and sentences you enter will start showing up on the document page. In order to start typing on the same page, but one line below, you must press the Enter key. The number of hits on Enter will correspond to the number of skipped lines. As you enter text, the cursor gradually moves to the right. When you reach the end of the line, just keep typing letters. The characters and the insertion point will automatically wrap to the next line.

If you need to start a new paragraph, press the Enter key to do so. As a result, the cursor will automatically appear at the beginning newline. If you want to make the spacing between paragraphs a little more, press the Enter key again before you start typing a new paragraph.

If you need to correct a mistake in the typed text, just place the cursor to the right of the unnecessary letter and press the Backspace key. The cursor will delete the character to the left of it. If you want to erase the entire word, press the indicated key as many times as the word disappears. There is another option for deleting an error: put the cursor at the beginning of the word, that is, to the left of it and press the required number of times the Del key.

Practice your typing and editing skills by typing a few arbitrary paragraphs, or by typing our suggestion.

ERROR CORRECTION

As you type, Word warns you of grammatical or spelling errors by highlighting them with a wavy green or red line. A green underline indicates that the grammar needs to be checked, and a red underline indicates possible spelling errors or that the word (for example, a proper name or place names) is not recognized, that is, it is not in the dictionary of the Word editor.

What to do with such highlights? To do this, move the mouse cursor over the underlined word and press its right button. As a result, a small window will appear with suggested fixes. Select the required word and click on it with the left mouse button. The word will be replaced and the underscore removed. If the word is not recognized, Word will not offer any suggestions. Note that if such underlining is not corrected, it will not appear on the printed pages of the document.

Similar actions can be done with green underlines. But keep in mind that Word is good at recognizing spelling errors, most of which are quite easy to fix, and finding grammatical and word usage errors on your own is much more difficult. If you think you're right and Word suggests the wrong options, just skip the correction by selecting the appropriate item from the right-click menu and the underline will be removed.

If you don't feel comfortable focusing on every underscore, you can ignore them as you type, and check spelling and grammar for the entire document when you're done typing. To do this, open the tab Peer review at the top of the ribbon and select Spelling in a group Spelling.

If you still have questions about working with the ribbon, come back to this point later, as the description of working with it will go a little lower.

SELECTING TEXT FRAGMENTS

In order to perform any actions with the text in the document, it must be selected, and then the desired command must be applied to the selected area. To select a whole word or a preposition, it is enough to double-click on it, after which the selected area will be highlighted in blue.

There are two ways to select an arbitrary piece of text. In the first case, place the blinking cursor at the beginning of the fragment you want to highlight. Then click Shift key and, without releasing it, click at the end of the desired fragment. After that, the required text will be highlighted with a blue background to show that it is selected. Click anywhere in the document to deselect.

In the second case, also set the blinking cursor to the beginning of the fragment, but this time hold down the left mouse button and move its pointer to the end of the desired fragment. After achieving the desired result, the button must be released.

If you need to select several fragments in different parts of the text, use the Ctrl key. Select the first section of text in any way, then press Ctrl and, without releasing it, select the next section, after which the key can be released. If you need to select another fragment, press the Ctrl key again and continue.

TEXT FORMATTING

To draw attention to important information, for example, you can make text bold, italic, or underlined. But these are trifles. You can change its size, style, color, background and apply animation elements to it. And even this is not the whole list of opportunities that Word provides to users when working with text.

Now it's time to remember the ribbon (ribbon interface), which was discussed at the very beginning of the article, and find out how you can use it.

At the top of the working window there are several tabs. Each of them contains a specific set of actions. We need to select the second tab - home(If it is not selected, you must click on it with the left mouse button).

Each tab contains several groups with commands that combine several elements. On the tab home find a group Font(the names of the groups are in the bottom line of the tape). This group contains several commands and buttons that allow you to make various changes to the text.

In our case, select an arbitrary section of text or the entire word, and then click on the corresponding buttons in the above group to change its style.

As can be seen from the figure, after pressing the button Bold, the selected text has changed its style. And now let's make it even more slanted and underlined by clicking on the buttons Italics And underlined.

In this case, the underline can be either regular solid or wavy, dotted, double, etc. Use the triangle button on the right to see the full list of options.

From our example, you can see that you can apply several types of formatting to a single selection.

As you may have noticed, the group Font contains quite a lot of different useful buttons that make it possible to change the type and color of the font, its size, cross out the font or convert it to superscripts and subscripts, add animation or background. Select a piece of text and try to apply all these formatting options to it yourself by clicking on the appropriate buttons.

STYLES

The method of making changes discussed in the previous section is only useful if you need to change the format of just a few characters, words, or sentences. To apply several types of formatting to the entire document at once, styles.

Different kinds of styles are available on the tab home in a group Styles. It is enough to select any style to automatically change the font, text size, attributes and paragraph formatting. For example, you can change the font style, make the text larger, and add bold formatting at the same time.

As you can see from the figure, after choosing a style called Heading 1, our first paragraph has been converted into a heading (the font size has increased, its color and thickness have changed).

To experiment, on the tab home in a group Styles Hover your mouse over the different styles one by one. Thus, you can see the changes that will happen to the document after you want to apply any option. To finally apply the selected style, just click on it with the left mouse button. To view other styles, you can open the collection by clicking the button in the lower right corner of the block with an arrow Other.

CREATING LISTS

If you need to create a list in a document, this can also be done on the tab home in a group Paragraph(which is located to the right of the group Font).

Let's practice. First of all, separate the text that will be converted into a list into different paragraphs using the Enter key. At the same time, it can be both individual words and whole sentences.

In our example, we decided to list the last paragraph.

Now select the text you want to convert to a list. In the Paragraph group, click the button Markers. The text will be converted to a bulleted list. Without deselecting the list, press the button Numbering to create a numbered list.

PAGE FIELDS

The margins of a page are the empty space around the edges of the page. The default margins for the top, bottom, left, and right of the page are 2 cm, 2 cm, 3 cm, and 1.5 cm, respectively. This is the most common margin width and is often used for most documents. But if you need fields of a different size, you need to know how to change them. Margins of other sizes may be useful, for example, when writing short letters, recipes, invitations, or poems.

The ribbon is also used to resize fields. Only this time use tab Page layout. You must first click it to select it, and then in the group Page settings select item fields. You will see images (icons) of the fields and their sizes.

The first value of the list is a field Normal, which is active in this moment. To create narrower margins, you must click the button narrow. If you want to make the left and right margins much wider, click wide. When choosing a field type, they will automatically be applied to the entire document.

When fields are selected, the background color of their icons will change. By pressing the button again fields, thanks to this change in background color, you can determine what size margins are set.

WINDOWBACKSTAGE

In order not to lose the changes made in the work, they need to be saved, and the sooner this is done, the better. To do this, open the very first tab on the ribbon. File. A large window will appear called Backstage, in which you can perform various operations, for example, save, open, print documents, and so on.

In the left pane of the window that appears, select Save. A new smaller window will appear. In this window, you need to specify where on the computer you want to save the document, as well as what name it will have. After you save a document, keep working by saving it periodically. It is also very convenient to save a document at any time by pressing the Ctrl + S key combination.

If the document is already ready to be printed, open the tab again File. In the left pane of the menu that opens, select the command Seal. A large window will appear in which you need to click on the line Seal. Of course, at the same time, a printing device must be connected to the computer - a printer or an MFP. As in many other cases, you can print a document using hot keys - in this case, this is the key combination Ctrl + P.

After the work on the text document is completed and the document is saved, close the file. To do this, open the tab File and in the left area click close.

To find a document after you have closed it, browse the list Latest Documents. Click a document in the list and it will open.

To complete work in Word in the tab File choose a team Output at the very bottom of the menu or simply click on the cross in the upper right corner of the program window.

CONCLUSION

On this, let me finish the first part of the training materials on the most popular text Microsoft editor word.

To consolidate the acquired skills, be sure to practice your knowledge by typing a few short texts yourself and applying various formatting elements to them.

In the next part, we'll learn how to cut and paste chunks of text, change line spacing, justify, use formatting marks, and more.

Read also:

This is a text editor that may be part of the Microsoft Office package or a program installed separately on your computer. The program can be used to write letters and various types documents, which may include graphics and images. This guide explains how to open Microsoft Word, launch, create and save a new document using operating system Windows 7.

Do not be afraid that something may not work out or go wrong. This program was created for users, and it is thought out to the smallest detail so that you can use it as conveniently as possible. And of course, in every business, the main thing is training, do not be afraid to make mistakes. If you accidentally clicked in the wrong place, there is always a curved arrow in the upper left corner that allows you to undo the last action. You can also do this using the keyboard shortcut Ctrl and Z.

One last tip before starting detailed instructions on using a text editor from Windows - do not forget to save the file. This is especially important when working with voluminous texts or serious documentation. Anything can happen: they can turn off the electricity, the laptop can be discharged and turn off, and no one is safe from breakdowns. Lose important files and then spending hours on their restoration is not the most pleasant experience. All you need is to click on the floppy disk in the upper left corner from time to time.

How to create a document in

The program can be found in the Start menu under "Microsoft Office". Follow these step by step instructions to start the document in Microsoft Word.

Step 1. From your desktop or Start menu, open Microsoft Word.

Step 2 Microsoft Word will open and prompt you to select a document template or a blank document.

Step 3 If you don't want to use any of the displayed templates, click on an empty document.

Step 4 A new blank document will open for you to start typing.

Program navigation

Step 1. A blinking cursor (mouse pointer) in a document tells you where you are typing. Wherever the blinking cursor is, the letters you type will be inserted at that point. When you start a blank document, the blinking cursor will be at the beginning of your document, which means it's ready to start typing.

Step 2 As you type, the cursor also moves with each letter. This shows you where the input focus is.

Step 3. Move the mouse pointer to where you want to change or add text. Click. The blinking cursor will move to where you clicked to edit or paste text.

Step 4 You can navigate through the document using the arrows. Pressing these arrow keys moves the blinking cursor up and down lines of text, and right/left one character at a time.

You can navigate through the document using the arrows.

How to select (highlight) text in

Selecting or highlighting text allows you to change the selection in terms of style, font and/or color, and even replace words if necessary. Follow these step-by-step instructions to select text in a document.

Step 1. The mouse is used to select text. As you move, the pointer will change.

Step 2. Move the pointer to the beginning of the required fragment. Click and hold the left mouse button. As you do this, move the pointer to where you want to stop the selection. As you move the mouse, the text will be highlighted. When you have finished your selection, release the left mouse button.

The selected text can now be formatted or modified.

You can copy text using the Ctrl+C keys. Delete text - Backspace.

Changing the size and font

The following actions can help make your text more interesting and attractive. The text can be changed in different ways.

Step 1. First you need to select a fragment of text, you already know how to do it.

Step 2 To change the font style, click the arrow next to the font style in the toolbar.

Step 3 Select a font style from the dropdown list.

Step 4 Next to the font style box is a box containing a number and an arrow. It changes the font size. Click on the arrow. Select the size as well as the style from the drop-down list of options. So, choosing the font Bad Scrit and the size - 16, we get the following.

Align text in

Sometimes the created document may require a different arrangement of paragraphs. By default, text is left-aligned. However, text can be aligned both right-aligned and centered.

On a note! Select all text Ctrl + A

Step 1. To change the layout of your text, select the text in any way you like.

Step 2 To center it, click the Align Center icon in the formatting ribbon at the top of the document.

Step 3 To right-align selected text, click the next icon in this row.

Step 4 To "justify" text so that it is both right- and left-aligned, click the Justify icon.

You can change the selected text using a combination of keyboard shortcuts, which is sometimes easier:

1. Center - select the text, press Ctrl + E.
2. Right - Ctrl + R.
3. Fit to width - Ctrl + J.
4. Align left - Ctrl + L.

How to make text bold, italic, or underlined

The ability to change the font style can make your document more interesting. Different text styles, such as bold or italic, can make it stand out. Underlining can be useful for headings.

Step 1. As usual, select the piece of text you need.

Step 2 To change the selected font to bold, click Y in the format bar.

Step 3 To change the selected font to italic, click "K" in the formatting ribbon.

Step 4. To change the selected text so that it is underlined, click "H" on the formatting ribbon.

Step 5. You can also change the selected text using keyboard shortcuts:

• bold - Ctrl + B;
• italics - Ctrl + I;
• underline - Ctrl + U.

Copy and paste

There is no need to talk about the importance of these two functions. They significantly save our time, allow us to insert text from third-party sources without retyping it, as was the case in the days of typewriters.

Step 1. Select the section you want.

Step 2 Click the copy icon on the left side of the format ribbon. The text will be immediately copied to your computer's clipboard.

Step 3. Move the cursor and click Paste.

You can also do this using hotkeys. Everything is the same as last time: press Ctrl and C at the same time to copy the text, and Ctrl and V to paste.

How to create a numbered or bulleted list

Using numbered or bulleted lists can help highlight items or show important steps, hierarchy, or sequence of something.

Step 1. To create a numbered list, click the numbering icon.

Step 2 The first paragraph will appear in the text.

Step 3 Start typing your text. When finished, press the "Enter" button on your keyboard. The second item will appear. Etc.

To stop adding new elements and return to standard text, click the numbering icon again at the top of the document.

The bulleted list is created in the same way, the only difference is 1 step. Instead of the "Numbering" button, click on the "Markers" button, it is located to the right.

There is another way to create a list. First, the user enters all the items in the list, each necessarily on a new line. When all the items are typed, select them all and click either on the numbering or on the markers, depending on which list you need.

You will get the same result. These are different ways and there is no right or wrong, the main thing is that the goal is achieved. Use the method that is convenient for you.

Numbered list example

Insert a table

Tables help structure information and present it in a more presentable way. This skill is indispensable.

Step 1. On the top toolbar, go to the "Insert" tab.

Step 2 Click on the table icon. A window will open in front of you in which you need to select the number of cells. You can do this by entering the numbers manually. To do this, on the panel that appears, click on the "Draw Table" area.

You just have to fill in the fields. If you suddenly need additional rows or columns, you do not have to redo it entirely. Left click in the table area. In the menu that appears, click "Insert" and select the appropriate option.

This basic knowledge should form your basic principles of working with text. Let's highlight the main ones:

1. The text is entered where the blinking cursor is and nowhere else.
2. To change a character, word, line, paragraph, or entire text, it must first be selected. It is necessary that the computer understands what exactly it should perform actions on.
3. Once you select the text, you can do whatever you want with it. You can practice, select a fragment and alternately click on the buttons that are located on the "Home" tab. You will notice which features can be used together and which are mutually exclusive.
4. Don't forget to save your changes so you're safe.
5. Use those methods of solving the problem you are facing that are convenient for you.

Video - Word for Beginners

How to make a second page

To make a second page in Microsoft Word 2007/2010, you do not need to repeatedly press the "Enter" key. There is a page break feature for this. You can find it in the "Insert" tab.

A page break is not as static as a void created by multiple Enter presses. If you add some text at the top before the page break, it will not affect the state of the next page after the page break.

If you have a lot of information, then a new sheet will automatically be created when the text no longer fits on the first sheet.

How to move text with a ruler

There are two stripes at the top and left side of the Microsoft Word 2007/2010 window.

With the help of the ruler, you can move the text without making a lot of spaces, but in two or three mouse clicks.

First line indent. Makes a paragraph the correct size while the Tab key is given standard value 1.25 cm. Select a paragraph or the entire text, and set the first line indent as desired.

To move all text to the right, except for the first line, use "Protrusion"

If you want all the text to be closer to the right side, drag the box labeled Left Indent.

Click on any number in the ruler with the mouse. It has this sign on it.

Now after pressing the Tab key, the text will move to this distance, and will be located to the right of the sign.

Click again on another ruler value, position the cursor further on the same line, and press Tab again.

So it is convenient to spread the text when designing works, titles, and the like.

With each click on it, one of the tools will appear:

Having selected one of them, it will appear when you click on the ruler until you replace it with another one.

How to spacing

To set the required spacing between lines in the text, go to the Home tab. In the paragraph menu there is a symbol, clicking on which displays a window with standard options for line spacing.

You can customize the spacing according to your own parameters if you select the item "More line spacing options ...".

When changing the value of the interval, the gap between lines of text will be clearly demonstrated in the lower window "Sample".

How to space between paragraphs

In the main tab, the "Paragraph" menu is a tool for editing line spacing, here the user will also find the function of adding spacing before and after a paragraph.

Place the cursor in the desired paragraph, and select one of the spacing options - single, one and a half, double or other.

How to find out the number of characters

In order to find out the number of characters in a document, the number of words or pages, just look at the lower left corner of the open Microsoft Word 2007/2010 window. The number of pages and information about which page the user is currently on is immediately displayed in the line "Page: 1 of _". The rest of the statistics can be obtained by clicking on the line "Number of words: _".

How to make pagination

A blank sheet in the program has its own invisible markup. At the top and bottom of the sheet, there are areas for headers and footers, which are empty by default.

Any text can also be placed here (entered manually; it will be repeated on each sheet) or pagination.

Double-clicking with the left mouse button on the area of ​​the sheet closer to its upper or lower border will automatically open the header and footer editing constructor for the user. On the left side of the menu, you can select any of the desired types of numbering.

Numbering can be located both at the top of the page and at the bottom, and even in the margins.

You will also find the pagination function in the "Insert" tab.

How to make content in Word

To use the auto-assembled table of contents, you need to:

Set the heading or subheading style (“Main” - “Styles”) for those sentences that should be in the content;

You can change the style - select the desired font, color, spacing, and set it for the header style. All other proposals in this style will be the same in design.

You can also change the word "Table of Contents". Select it and use the tools from the Font panel.

How to make content without dots

You've added a table of contents to the text, but you don't like that the gap between the section title and the page number is filled with dots. This can be changed. Highlight your table of contents, and then go to the "Links" tab.

After clicking "Contents" a dialog box appears. In the "Placeholder" line, select any of the four options and click "OK".

After that, another dialog box will appear, asking you to confirm that you really want to apply the adjustments for the table of contents. Click "Yes" again.

After that, the line placeholder will be the way you chose it. In the example, we chose the placeholder "(none)", that is, there is nothing between the words and the number as a placeholder.

How to wrap words

To add hyphens to text, go to the "Page Layout" tab.

Here in the Page Setup menu is the Hyphenation tool. Click on the arrow in the command line, and a menu with hyphenation options will open.

For automatic hyphenation, select the "Auto" line.

How to make a footnote

To make a footnote in Microsoft Word 2007/2010, go to the "Links" tab.

Place the cursor after the text you want to point to as a footnote and click Insert Footnote. After the text, a small number will appear, and at the bottom of the sheet - a line with the same number, and a place for the footnote text.

Footnote numbering will automatically pick up the text position, regardless of the order in which you set the footnotes - from the end of the document, from the beginning of the document, or randomly.

How to make a break

The break function in Microsoft Word 2007/2010 is placed in two tabs. In the "Insert" tab in the "Pages" menu is the item "Page Break". It is used to move from the end of the text on one sheet to the beginning of the page of the next sheet in one click.

In the "Page Layout" tab, "Page Setup" menu, there is also a break function, but not only for moving to the next page, but also for breaking a column, sections.

You can see where the gap is located using the "Show all characters" function on the main tab, the "Paragraph" menu.

How to make a numbered list

To create a numbered list in Microsoft Word 2007 2010, go to the Home tab, Paragraph menu.

To select a numbering format, click on the arrow and the numbering library will open. It includes both Arabic and Roman numerals and letters of the alphabet.

If there is no suitable number format, you can set it yourself through the "Define new number format" item. In the "Number format" line, the character that is located after the number is set.

How to make fields

Go to the "Page Layout" tab to set the margins for the page in Microsoft Word 2007/2010. In the second left menu "Page Setup" there is a sub-item "Margins". When you click on it, a window with standard field options appears.

You can also set them as large or small as you wish, or set specific margins for a single page.

How to make a landscape sheet

The standard sheet orientation in Microsoft Word is portrait (vertical).

To make a page with landscape orientation (place the sheet horizontally), the user needs to go to the “Page Layout” tab, where two types of sheet orientation are offered in the page settings.

To make only one sheet in a different orientation, select the text on the page you want, and then open the Page Setup dialog box.

Here, in the "Margins" tab, select the orientation for the sheet, and in the bottom line "Apply" select "to selected text."

How to change the background of a sheet

To change the background of the sheet (from white to another color, or to insert a picture as a background), go to the "Page Layout" tab in Microsoft Word 2007/2010. There is a "Page Background" menu and a "Page Color" item.

When you click on it, a window with options appears. color palette. Choose one of the available ones, or define another one using the "More colors" function.

To use an image as a background, click on the "Fill Methods" line. In the "Picture" tab, select the desired image from those available on your PC.

How to split text into columns

To break the text into columns, go to the "Page Layout" tab.

Select the text that you want to split into a certain number of columns and click on the "Columns" icon. A menu will appear in which you can select the desired number of columns for text distribution.

We click on "Three" and we get:

If you need more than three columns, click on the "Other columns" line, after which the following window will open.

In the "Number of columns" line, select the number you need (using the side arrows next to the line or manually, using the keyboard), and also adjust the spacing between the columns.

By clicking on the "Apply" menu, you can make a choice - to split the entire document into columns or only the section that is selected.

How to make a booklet

The booklet is an A4 sheet, which has a certain background, landscape orientation, and its text is divided into three columns.

Steps to create a booklet:

1. Enable landscape orientation.
2. Add background. Just fill it with some color or add a picture instead.
3. Enter text and divide it into three columns.

Select the desired color and font type using the Font panel in the main tab, and also position the text as you want.

How to make a frame

If the user needs a regular frame in the form of a rectangular sheet frame, in Microsoft Word 2007/2010, go to the "Page Layout" tab. In the menu "Page Background" there is an item "Page Borders", click on it.

In the window that appears, select the type - "Frame" and desired view line, which will act as it.

Here they change its color, thickness, or choose a pattern instead of a line.

If you accidentally choose the wrong type of frame, you can delete it. Immediately after the wrong choice, press the “Ctrl + Z” combination on the keyboard, and go back to the “Page Borders” menu to select a different type.

How to make text in a frame:

1. Highlight the desired text.

1. On the "Home" tab in the "Paragraph" menu, click on the icon
2. In the menu that appears, it is possible to immediately set simple borders in the form of a thin black line for the selected area. For example, select "outer bounds":

And we get:

1. or go to "Borders and Shading":

Then a window opens:

1. Choose any type of border, line type and its color, thickness. After clicking "OK", the frame you selected will be applied to the selected text.

How to make a paragraph

To highlight a paragraph, it is written from the so-called red line - indent to the right of the first line. To make a paragraph highlighted in Microsoft Word 2007/2010:

1. Place the cursor with the mouse in front of the first word of the paragraph and press "Tab" on the keyboard.
2. Use the line:
   1. enable the ruler (if not enabled);
   2. place the cursor before the first word of the paragraph;
   3. move the first line indent arrow to the desired distance.

In these versions Word design text and its position (with indents and paragraphs) is preserved during the transition to the next paragraph after pressing Enter.

How to indent

Indentation in Microsoft Word (not only in the latest 2010 and 2007 versions) is a function to wrap the left border of the entire text or one paragraph. It looks like this.

The indent increase/decrease functions on the Home tab will help you indent.

The same operation can be done using the program ruler.

Select the text you want to indent, and drag the slider on the rectangle labeled Left Indent to the desired amount.

How to make text vertical

There are two ways to make text vertical in Microsoft Word. The first is to add an inscription.

1. In the "Insert" tab, section "Text" there is a button "Inscription"
2. Clicking on the button brings up the menu:
3. If one of the proposed types suits you, choose it. If you need your own, specific location, choose a simple inscription. After clicking on it, the following window appears:

Insert the text into the caption:

The "Format" tab appears at the top:

On the Format tab, there is a Text Direction button. Here we select the rotation in the desired direction.

Move the text to the right place, and remove the caption border:

The second way to make text vertical is to use a table.

1. In the "Insert" tab, "Tables" section, add one table cell:
2. Enter text into it. The "Table Tools" tab will appear at the top, where in the "layout" tab there is a "Text Direction" button.
3. By clicking on the "Text Direction" button, it rotates 90 degrees to the left or right in turn.

Resize the cell using the up/down arrows:

Delete the table borders with the eraser. Move the mouse over the side of the cell after clicking the Eraser button in the Draw Tables menu of the Design tab.

How to underline text

To underline certain text in Microsoft Word 2007/2010:

1. Highlight the desired text:
2. Go to the "Home" tab, "Font" menu:
3. Click on the button:
   1. , if you want to underline with one straight black line;
   2. Click the arrow next to the symbol to select a different line to underline.

You can select other underlines, or change the color by clicking on the line "Other underlines" or "Underline color" respectively.

How to align text

To align text to the left, center, or otherwise, go to the "Home" tab, "Paragraph" menu.

Here in this area there are four buttons, visually by which it becomes clear how the text will be located after they are pressed.

Highlight the desired text and click on one of these buttons.

How to make an underscore line

To make a blank underlined line in Microsoft Word 2007/2010, use one of three methods:

1. Drawing.

Instead of a mouse arrow, a cross appears, which draws a blue line. You can change its color through the "Drawing Tools".

1. Table.

Use the eraser to remove the side borders of the table.

1. Autocorrect from the program.

Enter the required number of underscores "_" from the keyboard. Then press Enter and autocorrect will make a solid black line out of them. Its length is adjustable with the help of a ruler.

How to wrap text

When Microsoft document Word 2007/2010 needs to add a picture around which the text should be, use the "Text Wrap" function.

Add an image to the document. This is how it will be positioned without wrapping.

We click on the picture. The Picture Tools tab appears.

In the Arrange menu, there is a Wrap Text button. Clicking on it opens a menu with options.

Choose the one that suits you by clicking on the line.

How to make text the same

To ensure that all text in Microsoft Word 2007 2010 has the same font and layout options, select all text by pressing Ctrl + A on the keyboard.

Go to the "Home" tab and set the desired font settings manually using the "Font" menu.

How to make different pagination

In Microsoft Word 2007 2010, you can set different headers and footers for even and odd pages using the header and footer tool. Instead of even page numbers in this case, you can write the phrase you need, which will be repeated identically on all other even pages.

Odd numbers will run their course in order - 1, 3, 5, 7 and so on.

If you need one of the pages not to show its number, it's better not to delve into all the subtleties, but just cheat.

How to make mirror fields

In order to make mirror margins, go to the "Page Layout" tab. Select the text for which you want to apply this function.

Open the Page Setup dialog box.

In the page menu, click on the side arrow and select mirror margins.

In the "Apply" line, select which part of the document you apply the function to.

How to make a caption under a line

To create captions under a line of the following type

you will need:

1. Add subscript to the second line.
2. Move the text to the area below the line. For example, you can press the Tab button and use the ruler to move the text below the line.
3. Go to the first line and remove the spacing after the paragraph:

And also set unit spacing between lines:

1. Make a small font suitable for the signature

How to make a table

In order to create a table in Microsoft Word (versions 2007 and 2010), you need to go to the "Insert" tab, where the table settings window is located in the access panel.

You can create a table of the desired size by choosing to insert a table with the desired number of rows and columns.

A table will appear on the sheet at the same time, and its size will be indicated in the table insertion window. Maximum size on the grid - 10 to 8.

If you need more columns, you can go to the "Insert Table..." menu and specify the required size.

How to split a table into two parts or more:

1. Select a row in the source table, which should be the first row of the second table.
2. In the "Table Tools", "Layout" tab, in the "Combine" menu, click on the "Split Table" command.

Or you can do the same with Ctrl+Shift+Enter.

How to make a repeating table header

Let's say you have a large table that won't fit on one sheet. In order not to manually transfer the table headers to a new sheet each time, you can make a repeating header.

Select the entire row with the table header.

In the "Table Tools", "Layout" tab, from the "Data" menu, select "Repeat Header Rows"

After clicking on the next page, the exact same heading appears with the same formatting as on the first page. If you change the title in one place, it will be exactly the same in other sheets as well.

How to make a non-breaking table

In order for the table to maintain its integrity when adding text higher in the document, do the following:

1. Select the paragraph with the table name and the table itself.

On the Home tab, go to the Paragraph dialog menu. Check the checkboxes in the position on the page tab opposite Do not tear off from the next.

How to make an announcement

To make an announcement with tear-off leaves, use the table.

Merge the cells in one of the rows.

Select the second row and change the height of the cells in it. To do this, in the "Working with tables", "Layout" tab, change the value in this field:

Now in the same line you need to change the text orientation. Select a line. In the Layout tab, click on the Text Direction icon.

Here, select one of the text alignment options.

Add, edit text and change the type, type, font size as usual - through the "Font" and "Paragraph" menus on the "Home" tab. In the horizontal solid line, add the main information of the ad.

How to add a picture

If you need to add a picture to the text, and this picture is saved on your computer, go to the "Insert" tab, "Illustrations" menu.

Click on the "Picture" button, and a selection dialog box will open in front of you. Go to the folder where the picture is saved and select it. The Insert Picture dialog box will look different depending on the version of the operating system on your PC.

The picture will be added to the text, and you will control its position using the Picture Tools tab, which appears after clicking on the picture in the document.

Clicking on the picture also brings up six tools to control its size. If you drag one of them, the picture will stretch after it.

If you want to draw some kind of drawing yourself, then a set of simple shapes is located in the same place as the drawing insert.

When you click on the "Shapes" symbol, a window appears with a set of standard options for shapes.

How to make a drawing transparent

You can't just change the transparency level of the entire image. For this operation, you will have to go through several steps.

1. Insert a shape from the Illustrations panel into the document. For example, a rectangle is suitable for a regular rectangular picture. Click on it, then click on the white area of ​​the sheet.

A square like this will appear - blue in the 2010 version, white with a black outline - in 2007. Resize it by dragging the corner or sides, grabbing the circles in the corners with the left mouse button, squares in the middle of the sides.

The Drawing Tools tab appears on the toolbar. It is active when the shape is selected and disappears when the user is working in another area of ​​the document, such as text.

In the "Format" tab, the "Shape Styles" menu, select the "Shape Fill" - "Picture" command.

The "Insert Picture" dialog box will appear, in which you select one of the picture files available on your PC.

After selecting an image and adding it, you will see the following result:

Manually adjust the size of the shape (rectangle) so that the picture is not distorted.

Now, when you click on the picture area, two additional tabs will appear:

In the tab "Drawing Tools" - "Format" you need to remove the outline of the figure.

Now you can start changing the transparency of the picture. In the same tab "Drawing Tools" - "Format", open the "Format Shape" dialog box.

In the window that appears for version 2010 there is a side menu, select the "Fill" line in it.

Drag the transparency slider to desired value and click Close.

In the 2007 version, the shape format window looks like this:

Drag the transparency slider and click OK.

How to make a picture frame

Add a picture to your document by going to the Insert tab, Illustrations menu.

When the picture is in the document, click on it to bring up an additional Picture Tools tab.

In this tab, in the "Picture Styles" menu, there are ready-made options for framing a picture.

You can change them slightly through the Format Shape dialog box after you've applied one of the styles to a drawing.

For version 2007, this window looks like this:

For version 2010 - as follows:

In this window, the lines "Line color" and "Line type" belong to the borders of the picture. After clicking on one of them, the parameters available for editing are opened in the right part of the dialog box.

You can make a frame yourself using the "Picture Border" function.

In the menu that opens after clicking on the "Picture Border" line, you need to select the thickness of the line and its color.

How to add a caption to a picture

For these cases it is better to use graphic editor, even the simplest Paint. But even here you can add captions to the picture using simple methods and more difficult.

1. Add an inscription.

When you click on the line "Draw an inscription", the mouse takes the form of a black plus, and you can use it anywhere in the document to make a field for the inscription. Press the left mouse button, and without releasing it, move in any direction. When you release the mouse, a rectangle like this will appear:

Enter text into it, change the color of the text using the "Font" menu in the "Home" tab.

You also need to make the background of the inscription transparent. Click on the text box to bring up the Drawing Tools tab.

Here you can remove the outline of the inscription:

How to mirror an image

Select the picture to display the Picture Tools tab.

Click on the "Flip left to right" line, and the picture will be flipped.

How to make a cover page

The program has blank title pages. They are located in the "Insert" tab.

For version 2007:

For version 2010:

Choose from any of the appropriate cover page types.

The page contains markup for text, by clicking on which you can enter text.

How to make a non-breaking space

In situations where parts of the text must be adjacent (for example, the surname and initials), you need to use a non-breaking space. It is set instead of the usual space by pressing the Ctrl + Shift + Space (space) combination on the keyboard.

You can find out whether a regular space or a non-breaking space is set using the "Display all characters" function.

After clicking on this symbol between words, at the end of paragraphs and in other places, those characters that are not visible without this function will be displayed. This includes a space, a non-breaking space, a transition to the next section, and so on.

A space is represented by a single dot between words. A non-breaking space is a small circle.

The function is turned off, as it is turned on, by a single left-click on its symbol in the "Paragraph" menu, "Home" tab.

How to make the same space

By default, the space between words in Microsoft Word is permanent if you justify the text in any way other than Justify.

The last alignment just occurs due to the increase in the intervals between words.

Turn it off so that the spaces become the same again. And to make the text evenly spaced between the left and right margins, turn on automatic hyphenation.

The size of the gap can be changed. To do this, select the text and then right-click. Click on the "Font" line.

A dialog menu will open. Go to the "Advanced" tab, where there are various functions for changing the text. The second line is "Interval". It can be made smaller (compacted) or larger (sparse).

How to make a flowchart

Microsoft Word has almost all (if not all) elements for creating flowcharts. They are located in the "Insert" tab, "Illustrations" menu. It is better to create a full-fledged technological, electrical or other circuit in an editor more suitable for these cases, and through it.

Click on the "Shapes" symbol and a large menu will open in front of you with all the shapes available in this editor. Among them, flowchart figures are highlighted in a separate paragraph.

You can connect individual blocks using lines, different options for which are also available in this menu.

Click on the desired flowchart element and draw it on the sheet. For example:

Change the color of the outline and inner margin of the element manually using the following tools:

or choose one of pre-made styles for block:

To add text to a block, select it and start writing without waiting for the blinking cursor to appear.

The text inside the block can be changed like any other text in the program.

If the block diagram will be inside a text document, it is better to make it in a separate document. This way you will avoid unnecessary offsets while working on the text above the diagram.

To make it convenient to move the finished block diagram through the text without losing any part of it, you need to combine the blocks into a single element.

Select one element of the scheme and hold down the Ctrl key on the keyboard. While holding down the key, click on the remaining elements of the scheme, release the Ctrl key. All blocks stand out. Then right-click on the outline of one of the block shapes, and in the menu that appears, click on the "Group" line.

Now all the elements will form a single whole. You can merge in stages, in separate blocks, combining only a few parts - this will make it easier for you to make adjustments.

How to sort alphabetically

If you need to alphabetize a list (for example, a bibliography), do the following:

1. Select a list.
2. In the Home tab, Paragraph menu, click on the sort symbol. This will open the Sort Text dialog box.

Without changing any settings, you will get an alphabetically sorted list after clicking "OK". In both 2007 and 2010 versions of the program, the function has the same location, a dialog box.

The same applies to sorting in tables. Let's say you have a table like this.

You need to alphabetize the names. Select the last name column and click on the sort symbol.

Result:

Sorting sorted the last names alphabetically, while moving the data in the second column.