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The MS Office software package for creating and editing text and graphic files is one of the most popular and widespread software from Microsoft. Every day, millions of PC and laptop owners use it: for work, study, and information gathering. You can easily , 2010 and any other edition to get access to full functionality.
Given the wide demand, MS in each new version introduces a number of changes and innovations. And this often becomes a problem for inexperienced users. Passing, for example, from Office 2003 to 2007, many have difficulties with the development of the system. And this gap needs to be closed in order to know how to work in Microsoft Office 2007 and get the most out of the software.
Innovations in MS Office 2007
First of all, you should consider the new features and changes that have appeared in this edition. This will help you start learning and understand exactly what you will be working with. To meet new user requirements and industry standards, Microsoft has implemented some changes in the 2007 version.
- changed GUI. The program menu of the Office package has been significantly improved in the direction of ergonomics and optimization. New features have been added to top panel, popular tools are grouped with the ability to edit them for yourself. Added a number of functions for graphic changes: color, font, etc.
- Ribbon panel for better instrument layout.
- New document format: docx, xlsx, etc. It is designed to speed up data exchange, reduce the weight of files and the load on the software.
It is possible that for beginners these changes will be incomprehensible. But with a little practice, you'll quickly get the hang of it.
How to use Office 2007?
If you have practically no experience with this software, then it does not hurt to voice basic functions, available to you in almost all programs. You can:
- create and edit various files (tables, text, graphic files);
- edit the entered information (color, font, size, styling);
- insert multimedia files, such as images;
- check data for graphical and stylistic errors.
To understand how to use Microsoft Office 2007 in more detail, you need to consider each software product separately. In the programs themselves, as well as on specialized sites, you will find brief instructions for "dummies" with a description of functions and tips.
Sometimes, there are so many useful things around us, but we, for some reason, do not notice them. If you write articles for websites, blogs, or type any other texts, and at the same time use Word, then you need to know about the useful options in this program.
When you write texts for your web resource, you have the right to choose the font, size and color of the text yourself. And, despite the fact that there is no specific standard for the design of articles, some of the nuances are worth knowing, because they are mandatory.
1. There should be only one space between words
2. Text should be divided into paragraphs
3. Almost all punctuation marks are placed immediately after the word, without a space; dash exception, which is separated by a space on both sides, and parentheses () ( no space inside brackets)
4. Do not put a dot after the title and subtitles
The Word document panel is divided into tabs and each of them has useful options, some of which we will now consider.
Home Tab
It is here that you can choose the style and size of the font, highlight it with a style (that is, make the font bold, underlined and italic) or color, mark it (that is, put a number or check mark in front of the sentence) and align the text. If you write texts with keywords and want to check how and where you used them, then in the upper right corner of this tab, click the word "Find", enter a keyword in the line and check the frequency of its use.
Insert Tab
You need to go to this tab if the text needs a table, page numbering, date and time. Very often in the text you need to specify the address of the link, for this you can use the "Hyperlink" button. There are also cases when you need to use some characters in the text that are not on the keyboard, for example, a copyright sign. To do this, click at the right end of the "Symbol" tab, "Other Symbols".
Review tab
This is a very important tab, in my opinion, because here you can check the spelling. You can’t even imagine how fundamentally important the author’s literacy is for readers!
In the left corner of the tab there is a button "Statistics" (1), with its help you can check the number of characters in the text. If you find it difficult to find a word that is close in meaning, then the Thesaurus button (2) will help you find a synonym so that you do not repeat yourself.
Readability
Some people also check the readability of the text. If you want to check the readability of your texts, then this option must be activated. In the upper left corner of the entire document, click on the round button "Office" (3), a window will pop up, in the lower right corner of which we click "Word Options"; will open separate tab, on the left in the column we are looking for "Spelling" and put a tick in front of "Readability statistics", "OK".
Autosave
Have you ever had such cases when you wrote and wrote, almost finished, but then - bang and the light went out? They did not manage to save the text and now, as they say, all the work is down the drain. If you activate autosave, then not all work will be destroyed, but only what did not have time to enter the autosave interval. How to turn it on? We follow this path: “Office” (3), “Word Options”, in the left column we look for “Save”, check the box next to “AutoSave” and set the interval in minutes. For example, I set autosave every 5 minutes, because you never know exactly when the light will go out. Don't forget to click "OK" after everything.
Here are perhaps the most important points to which I would like to draw your attention.
article author
Kostanevich Lida