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Five and a half myths about SharePoint. SharePoint - what is this program? How to use the SharePoint program? Microsoft sharepoint what is the program

The success of the business as a whole depends on the quality and efficiency of information exchange within the organization. How to find a way of productive interaction between employees?

This question is constantly asked by the leaders and managers of any company. Microsoft SharePoint will help you to effectively solve these and many other tasks.

What is SharePoint?

The Microsoft SharePoint platform is a software product whose main task is to provide your company's employees with a tool for effective interaction.

Created with help from Microsoft SharePoint intracorporate portal becomes a single communication center and electronic information storage at the same time. Accessing corporate data and programs in SharePoint is now as easy as opening a folder on your own computer.

What is SharePoint for?

Internal corporate portal on Microsoft base SharePoint allows:

create, edit and store documents on the SharePoint corporate portal
configure the possibility of individual access to information in Microsoft SharePoint for each user according to his position
participate in workflows through the SharePoint Company Portal remotely - regardless of location in this moment time

Establish a quick connection using SharePoint communication programs with the right people both inside and outside the company
share experience, knowledge, events and company news on the SharePoint corporate portal

set up electronic document management on Microsoft SharePoint
simplify many routine processes through the SharePoint corporate portal, such as processing various administrative applications (ordering stationery, business cards, company vehicles)
organize remote surveys, tests and training in various areas and programs in SharePoint

Where is SharePoint most effective?

Like all products of the Microsoft family, SharePoint 2010 is quite easy to learn, easy to use and freely integrates with all MS Office applications. This allowed the platform to quickly gain the love and recognition of users around the world and led to the widespread use of SharePoint in various fields of activity.

Our advice on using SharePoint

Tell us about your goals and objectives, and we'll show you how Microsoft SharePoint can help you efficiently and effectively in your day-to-day work.

Microsoft offers a plethora of solutions for users and business customers. SharePoint is one of them. What kind of program it is, what products it includes, what are their functions, read in the framework of this article.

About the program

Microsoft SharePoint Products and Technologies is an enterprise-focused suite software products and components for working with corporate information through websites. Their presence will allow: to share, organize, store, access data from any device.

For work, you can use any Internet browser. SharePoint include:

A set of web applications for organizing collaboration.
A set of features for creating blogs and web portals.
Search module for filtering and searching data.
Module for creating forms for entering information.
Features for workflow management and business intelligence.

Technology

The name SharePoint can refer to several products, which are called:

SharePoint Online. cloudy Microsoft service designed for business. When Office 365 is released, you can simply subscribe to Office 365 or to SharePoint Online to create sites, store and share information with your employees.
SharePoint Server. With this system, your business can manage information base locally (deployment within your network). This complex includes:
1. SharePoint Foundation- a technology that acts as the basis for all sites.
2. Capabilities for corporate content management.
3. Business analytics, management of personal websites and channel, search for information on these sites.
SharePoint Designer 2013. An HTML editor that is needed to create pages and work with content on the created corporate site.

How to create a website?

In the upper left corner, click on the tile. Select SharePoint from the menu that opens.
In the window that opens, click on the "Create site" button (Create site, New site).
Name the site and click Create. The new website will appear in the directory specified in advance by the administrator.
The website is empty, so you need to make a template, fill it with content, and provide access to colleagues.
Microsoft took care of the templates and prepared their own options. Choose the appropriate template that will match the type of your site:
1. Groups. Can be used as a single environment for creating and working with information for a group. Often used as the front site of the company.
2. Blog.Blog allows you to quickly distribute among the members of the organization useful information published on the website. On it you can create, edit, delete records. Post them in multiple categories. Disable and enable the ability to comment on posts.
3. Project.Specially tailored to work with the project. It includes collaboration features and displays the Project Summary feature connected to the Task List. The task added by a colleague in the "List of Tasks" will be automatically displayed on the project website.
4. Community . A kind of forum in which colleagues conduct discussions.
5. Document Center. Allows you to work with big amount documents. Can be used as an archive or library.
6. Records Center. Suitable for work and storage of financial, legal and similar documents.
7. Business Intelligence Center. Designed for storing, analyzing and conducting business reports.

While signed in to Office 365 or your organization's SharePoint Server corporate site, click the navigation bar or top panel app launchers tile SharePoint or Sites. These are the ways you can sign in to SharePoint.

SharePoint Online

You can also select the SharePoint element in the title bar.

SharePoint Server 2016

SharePoint Server 2013

SharePoint site features

Organizations use SharePoint to create websites. In Office 365, you can create a site on home page SharePoint. Also, every time you create an Office 365 group in Outlook Online or Office 365, a SharePoint team site is also created. If you are using SharePoint Server, you can create a team site or several other types of sites. Websites are convenient to use as a safe place to store and organize information, share data and access it from any device. It only needs a web browser, for example Microsoft Edge, Internet Explorer, Google Chrome or Mozilla Firefox. Download mobile app SharePoint to work with sites from mobile devices.

10 SharePoint features available right now

	Actions
Add files to a SharePoint document library for retrieval remote access	You can simply drag and drop files from your computer into the document library. In SharePoint Online, on the command bar, click Add. If you're using Microsoft Edge, you can add files or folders. SharePoint Online SharePoint Server 2016 In SharePoint Server 2013, click Create document and go to desired file. Depending on your configured SharePoint settings, you may first need to click Send file. Sending Files to the Library.
Opening a document in a library	Click desired document to open it in Office Online. If you want to use an application installed on your computer, select items Edit Document > Edit to<название приложения> . For information about document libraries, see What is a document library? .
Document Collaboration	Click the desired document in the library. It will open in Office Online. The top right corner shows the number of people editing it at the moment.
General access to documents	SharePoint Online SharePoint Server 2016/2013
Site Sharing
Preserve previous versions of a document while editing it	In SharePoint Online, click Document in the library right click mouse and select Version history(you may need to scroll through the menu). For SharePoint Server versions, click the ellipsis ( ... ) next to the file name, and then click the ellipsis ( ... ) in the dialog box to open the menu, or select the document and on the tab Files click Version history. SharePoint Server Ribbon and Files Tab additional information see Enable and configure versioning for a list and library .
Finding the right items	Enter keyword in field Search, and then click Search . SharePoint Online SharePoint Server 2016 and 2013
Exchange of information in the organization	In Office 365, SharePoint Online, or SharePoint Server 2016, click the app launcher, then the tile Yammer or news channel, enter your message and click the button Publish. If you are using SharePoint Server 2013, on the title bar, click Yammer or news channel.

Copying and moving files and folders between libraries

The methods for copying and moving files depend on the version of SharePoint you are using. In SharePoint Online, you can use the command to copy between libraries Copy or Move. See Move or copy a folder, file, or link in a document library for more information.

Move and Copy buttons in SharePoint Online

By opening a SharePoint library in File Explorer view, you can quickly perform all file operations. In fact, this can be done in two ways: sync folders or open in File Explorer. The difference between the two is that the synchronized folders remain and can be used at any time, while the "Open in Explorer" operation is a one-time operation.

Synchronizing a library creates a local copy of it on your computer. By synchronizing two libraries, you can copy, move or delete files and folders, and create folders. Your synced library is automatically synced with your SharePoint library. For instructions on syncing libraries with SharePoint Online, see Sync files from a document library to your computer . For instructions for SharePoint Server 2016 and SharePoint Server 2013, see Set up your computer to synchronize local SharePoint Server files.

Another way to use Explorer for file operations is to open a library in it. You can copy, move and edit files and folders on your desktop. Files in a SharePoint library are updated automatically. See Work with site library files in File Explorer for more information.

Document access control

SharePoint technology is based on permissions. Understanding how permissions work will help you manage access to content on sites. Cm.

The task of the intra-organizational space is the high-quality and prompt exchange of information. In order for employees of an organization to interact more productively, computer corporations are trying to create a better platform that could be responsible for performing this task. The most serious approach to this issue among all corporations was Microsoft. Its development is the SharePoint product. What does it look like this program? Let's try to figure it out...

SharePoint: what is the program?

As you probably already understood, today we will talk about the SharePoint program. What is its purpose? What are the benefits of using this program? SharePoint is a fairly comfortable program responsible for organizing productive interaction between company employees. Thanks to this platform, a portal is created within the corporation, which is a connecting center for all employees of the organization, as well as a place where service information is stored.

For what purpose can SharePoint be used? In total, we have already figured out what SharePoint is. Now it remains only to figure out what to do with it. When the internal communication portal of the organization has already been created, this program allows you to organize common system, which can be used to collaborate on projects and documents. Today there is an opportunity to create an online platform for communication, automation of work processes and solving similar problems.

SharePoint Designer

One of the components of a SharePoint project is the SharePoint Designer program. Next, we will try to figure out what kind of program it is and why it is needed. We have already dealt with the main purpose of SharePoint. Now we know what the program is. However, as practice shows, not all system tools work fully. Therefore, it is necessary to expand these restrictions. To fully work with web sites, you must use web editors. The Share Point Designer component allows you to step-by-step quick setup, use templates, fill the system with modular components, create high-quality design and design of the project.

This program contains everything you need, which allows you to quickly start working with a web site. In this case, everything is carried out quite simply. The user does not need to know complex system codes. It is enough to have an initial understanding of the means visual design. Although SharePoint Designer is part of the Microsoft product family, you won't find it in the standard Office suite. Therefore, if the user has a need to use this program, he will have to purchase it separately. By the way, this program can be obtained free of charge only during the trial period.

Goals and objectives

As you already understood, the SharePoint Designer program belongs to the standard web editors. For this reason, the tasks and functions of this program should be familiar to you. This is the formation of HTML pages, working with web applications, creating ASPX pages, managing a website. For the management process to work correctly, the Web sites require a connection to the server that is running SharePoint Services. If you just need to create HTML page or ASPX, it is not necessary to use a server connection. The only one important point is that after the completion of the work it will be necessary to download all the files.

Principle of operation

Working with the SharePoint Designer program is quite simple. First, the user is greeted with a simple interface. If you have ever worked with a web editor, intuitively you can guess the next steps in the program. The next operation you will have to perform is text input. The program already provides some code combinations that can be used to format HTML. The constructor is basically the same as other programs of this type. The program allows you to add various design elements, such as tags and server elements. Despite the fact that these components still have certain differences, the way they enter text is exactly the same. By the way, you can insert elements with different configurations. IN context menu you can select various options. After the project is completed, it can be previewed and then saved.

SharePoint WorkSpace

Another component of SharePoint is the SharePoint Workspace. What is this program and what is its purpose? SharePoint Workspace appeared in 2010. This component has been replaced Microsoft Office Groove 2007. This program is a special application that allows you to quickly access document libraries and other SharePoint services. A new version the programs turned out to be more flexible and interactive. Now you can work with the application independently or in tandem with SharePoint Server. If you understand this issue in more detail, the main task of this component becomes clear. It consists in synchronizing content on a personal computer with lists and documents in real time. Unlike the previous component, which was responsible for the design, this component is a communication platform used on previously created sites and areas.

Features of SharePoint WorkSpace

The subject of consideration is SharePoint WorkSpace. We already know what it is. It remains to deal with the possibilities that this software provides. First, it can be used to style workspaces, which are in turn divided into the following types: SharePoint, Groove, and Workspace shared folders. The first type is responsible for synchronizing the two directions directly without processing. The second type is designed for full-featured interaction between employees. This area considered to be the safest.

The third type is designed to function and maintain employee access to folders operating system. These features allow easy installation and start-up without assistance. Starting collaboration, you should first take into account that this program can work both offline and connected. Thanks to the function automatic synchronization you will be able to return to latest versions created document.

SharePoint Services supports the following processes: optimization, integration, messaging, safe mode, content search and more. This, of course, is far from all the functions that are available to users.

Errors during setup

Now let's talk about the errors that can occur when configuring SharePoint. Maybe this section seems useless to you now, but suddenly in the future you will still encounter one of these errors. In this case, knowing how to eliminate such errors will be very helpful. Due to the fact that this program is very multifunctional and complex, users have to deal with many errors. First of all, users can be advised not to save on workspace.

It is important that the application has sufficient storage space. Otherwise, some functions simply will not work. Also follow correct use servers Microsoft SQL. It is advisable to find him a separate place in physical system and not share its resources with other services. Many SharePoint errors are related to using the configuration wizard. This tool has many shortcomings, which often leads to various failures. Also, when creating a content web application, you need to be very careful. Errors may appear due to an invalid URL. To avoid errors of this kind, the user is recommended to document all application settings step by step.

Many users, when working with corporate resources, ask themselves the question: "SharePoint - what kind of program is this?". It is a platform for several various programs, the internal system that unifies everything personal computers and mobile devices of the company. Allows users to communicate within the organization and synchronize their activities. The main goal is to allow a company with 100 employees in different regions to operate with the same level of flexibility and coordination as a company with 10 people working in the same office. In this article we will try to answer the question “SharePoint - what kind of program is it?” in details.

intranet

Intranet in SharePoint - what is it? This is an internal site where anyone can log in and find news, announcements, scheduled tasks, and access to a variety of information. Dashboards can be customized by department and role, and different levels of access can be granted so that each of the interns can get insights from employee performance to client history to the status of ongoing projects. The platform also provides customization tools social networks and shared files. The company intranet serves as a kind of conference room and planning workshop that every visitor attends throughout the working day.

The documents

SharePoint provides businesses with a shared storage space for documents so they don't get locked into anyone's hard drive. Documents stored in the database can be accessed by anyone in the company, unless the administrator has access to a small group. The platform also allows colleagues to work simultaneously with one document, save previous versions and track updates. Users are spared the need to create multiple different versions document thanks to synchronization.

Sharepoint Designer - what is this program?

SharePoint Designer is designed to extend the ease of collaboration beyond small teams when creating and editing creative content. You can log in to the resource from any desktop or mobile device and use it to always access information about project statuses, client histories, employee locations and schedules, and anything else related to the project.

Extranet

Microsoft SharePoint - what is it? MS SharePoint can be used to customize the site you communicate with external partner companies. Whether the other business is part of your supply chain or just someone you work with on a project, you can give them access to all the information they need.

Sharepoint Workspace - what is this program?

You can use SharePoint to create and manage a public site. Like a content management system (CMS) website, this resource allows you to log in and make changes to your pages. You can update information, add text or graphics, and create new documents.

Business analytics

SharePoint's full access to your business data also allows you to find countless ways to use all this information to make the right decisions. SharePoint makes it easy to search across all company files, but it also helps you discover larger patterns. The platform is capable of displaying trends over time or relationships between different inputs with intuitive graphs and charts. SharePoint can also play an important role in reaching all companies in one large project.
The implementation of SharePoint helps streamline almost every aspect of business collaboration.

Working with data

The main functions of the program for working with files in lists and libraries:

Adding additional information to your documents.

Organization of documents - for more efficient storage and retrieval.

More thorough filtering, sorting and grouping of documents.

In a typical company with hundreds or even thousands of employees constantly creating data, editing and storing content is very important aspect, productive work with which is provided by the functionality of Sharepoint.

Functionality

While there are many features that SharePoint can implement, the basic idea of how it works comes down to commands, lists, libraries and columns, and proxy search. Based on these relatively simple concepts, Sharepoint is a platform that organizations use to create impressive solutions for a wide variety of business needs.