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Useful Tips for Syncing Outlook with iPhone. Ways to Sync iPhone Contacts with Outlook Back Up Outlook Data

Many users Microsoft Outlook and owners Apple are wondering how to sync contacts, calendars, and tasks. Today I will introduce you to a new IT product that will make this task easier for you.

But first things first. Let's start with the fact that Apple has its own cloud service iPhone. And if you use Microsoft Outlook, then you know that contacts, calendar and tasks are quite troublesome to synchronize with iCloud. I occasionally had duplicates that had to be deleted. Therefore, I had a logical question: how to synchronize in the simplest and most understandable way?

EVO Collaborator for Outlook

Help comes EVO Collaborator for Outlook(abbreviated ECO). This plugin is a bridge connecting various cloud storages, which saves a lot of time and nerves when synchronizing. With this plugin, integrating contacts, calendars, and tasks from iCloud to Outlook and vice versa becomes possible.

I would like to note right away that the size of this plugin is only 3 megabytes. And it's amazing how the Outlook collaboration with the ECO plugin breaks down the barriers between different synchronization clouds using the CardDAV and CalDAV protocols or similar.

But first, let's figure out what it is CardDAV and CardDAV protocols

CardDAV and CalDAV are standard open API protocols from the IETF's RFC for contact and calendar synchronization. And many Internet services (for example, Google) widely use the API in their products, including for contacts and calendars, so that users can use all the functionality.

Now let's move on to how to synchronize iCloud Contacts, calendars and tasks with Outlook email client effortlessly:

1. First download EVO Collaborator for Outlook (ECO for short) from EVO official website
Download link. Please note that when you install the plugin, you must be logged in as an administrator.

2.Install the plugin

3.Open Microsoft Outlook 2007/2010/2013.

4. In the main menu bar located at the top of the Outlook window, click on the EVO tab that appears. Then click on "Profile settings"
5. In the window that appears, click "iCloud - not configured" and enter your username and password. Then click "Test" and "Apply"

When finished, any added or updated contacts, calendars, and tasks in the iCloud folder will be synced two-way to MS Outlook. For example, added contacts on your iPhone phone will be synced with Outlook. The same goes for calendars and tasks.

In addition, since CardDAV and CalDAV are generally accepted standards, you can do this operation with Google account, Yahoo! account, AOL, and many other services that support these protocols.

You don't need to use third party software for iPhone sync with Outlook. Follow the content in this article to know the most simple steps to sync your Apple iPhone with Microsoft Outlook. Why should you sync devices? Synchronized devices have the same file and data versions as the devices will be synced from. Microsoft Outlook Corporation is not just another mail client. It allows users to manage time and contacts. Scheduling appointments and adding contacts is a breeze when you use Outlook on a Windows computer. But we can't always carry a laptop with us everywhere we go. We can? This business site article will help you 2 simple ways how you can sync your iPhone with Outlook contacts and calendars.

With iTunes
Calendar Synchronization
Step 1: Connect your iPhone to Windows computer with a cable or Apple Universal Dock station. Apple iTunes should automatically. In case it doesn't, double click on the iTunes desktop icon.

Step 2: Go to "Devices", select your iPhone, then click on the "Info" tab.

Step 3: Go to "calendars", select "sync calendars with" and then select "outlook".

Step 4: Click the "selected calendars" button if you only want to sync selected calendars. Now select the calendars you want to sync. If you want to sync all calendars, then click on "all calendars".

Step 5: click on "apply".

Step 6: These changes will only take effect after you sync your iPhone with iTunes.
Sync Contacts
To sync Outlook contacts with iPhone, follow the above procedure up to step 2. Now, go to "Contacts", select "Sync Contacts" with, and then select "Outlook".

Click on "all contacts" if you want to sync all your contacts, or click on the selected group button if you want to sync only selected groups. Now select the groups you want to sync and then click on the "apply" button. The changes will take effect the next time you sync.
Disadvantage of using iTunes sync: - It's a one-way sync. You can backup contacts and calendars from your computer to your iPhone, but not vice versa. Also, syncing will only happen when you sync your iPhone with iTunes. It won't happen automatically. If you want to real-time sync (small files) from your device, we recommend that you follow the method below using iCloud.
Using iCloudFor to sync contacts and calendars via iCloud, you need to first install it on your iPhone and then on your Windows computer.

Setting up iCloud on iPhone
Step 1: Make sure you are using the latest iOS version on your iPhone.

Step 2: Open iCloud on your iPhone and follow the onscreen instructions to complete the installation. Turn on automatic download. This. iCloud now works on your device.
Set up iCloud on a Windows computer
Step 1: Install the iCloud Control Panel on your computer.

Step 2: Login to iCloud Control Panel with help from Apple The ID you used to create your account iCloud entries. Select the service you want to enable. Check the box as Mail, Contacts, Calendars, and Tasks. Click on "apply".

Step 3: To enable auto download, open iTunes and go to Edit and GT menu; preferences and GT; score. Now select Music, Books and Apps. Everything is ready.
If you have successfully used any other method to sync Outlook contacts and calendars to iPhone, then please share them with us in the comments below.

On the iPhone, full synchronization of contacts with Outlook is performed using standard tools, without the use of additional special software or special tricks. All you need to do to sync your contacts and other data is to create an Outlook account and set up the link with your iPhone properly.

Adding an account

The easiest way to sync contacts with Outlook is to add a service account from Microsoft to your iPhone.

After adding an Outlook account on iPhone, go to its settings and slide the "Contacts" switch to the "On" position. Your contacts will start syncing with Outlook.

Sync via iTunes

Most often users use to transfer contacts from iPhone to Outlook iTunes. She has everything necessary tools to complete this task.

When synchronizing, you need to remember that iPhone treats Outlook as a library of data. If there are no entries in the address book on the PC, the phone will take this as an update to zero and delete the contacts. Therefore, when confirming the desire to synchronize information, select the “Combine data” item - then synchronization will take place in both directions.

If you have contacts synced with iCloud enabled, you won't be able to sync them via iTunes. In this case, use the following method to copy contacts to Outlook.

iCloud for PC

Instead of iTunes, you can use the iCloud client for your computer. In it, synchronization of contacts is performed in a few simple steps:

Download iCloud for Windows.
Install the application and restart your PC. Sign in with your Apple ID to sync your data with your computer.

To successfully sync contacts from iPhone to Outlook, make sure that the necessary settings are set on the device. Go to settings, iCloud section and check if contacts are synced with cloud storage- To perform this task, the "Contacts" switch must be in the "On" position.

After confirming that iPhone contacts are stored in iCloud, you can sync them to Outlook. To do this, in the iCloud for Windows program, check the item "Mail, contacts, calendars and bookmarks" with Outlook and click "Apply".

iCloud sync not working

If you can't sync contacts via iCloud, make sure you're signed in to your iPhone and computer using the same Apple ID. Also, pay attention to the amount of data: if it exceeds the limit, then the data will not be updated. Contact restrictions look like this:

If the amount of data does not exceed the limits, but the synchronization does not work, make sure that the iCloud profile is set on the device for the contacts account.

Open the settings, go to the "Contacts" section.
Click " Account default".
Select iCloud.

Also, try going to iCloud settings and turn off and then turn back data synchronization. If this does not help, look for the cause of the error on the computer.

Synchronizing calendars between Outlook and Apple iPhone and iPod touch requires Apple iTunes. You can customize which items are synchronized during the one-time setup process.

After setting each connecting an iPhone or iPod touch to your computer, changes made on the computer or device are synced.

Sync your Outlook calendar with your iOS device

Connect your iPhone or iPod touch to your computer using the cable that came with your device, or place it in the Apple Universal Dock.

When connected to a computer, iTunes automatically opens.

In the list of iTunes sources under Devices select iPhone or iPod touch.

Open a tab Intelligence.

In chapter Calendars check the box Synchronize calendars with and choose Outlook.

Do one of the following:

To sync all calendars, select the radio button All calendars.

To limit which calendars are synchronized, select the radio button Selected calendars and click the desired calendars.

Note: To select multiple calendars, CTRL-click their names.

Click Apply.

Backing up your Outlook data

While creating backup Outlook data file, you create (export) an Outlook data file (.pst file) that is used for POP3 and IMAP accounts.

Outlook 2016 and Outlook 2013

Outlook will start exporting immediately, unless you want to create new File Outlook data (.pst) or export to a password-protected file.

When you create an Outlook data file (.pst), you can protect it with a password. In the dialog box, enter password into the fields Password and Confirmation and press the button OK. In the dialog box, enter password and press the button OK.

When exporting to an existing password-protected Outlook Data File (.pst) in the dialog box Outlook data file password enter password and press the button OK.

Import messages, contacts and calendar to Outlook.

The export will start immediately (unless you want to create a new .pst file or export to an existing password-protected file).

When you create a new PST file, you can protect it with a password. In the dialog box Create an Outlook Data File enter the password in the fields Password and Confirmation and press the button OK. In the dialog box Outlook data file password OK.

When exporting to an already existing password-protected PST file, the dialog box Outlook data file password enter the password and click the button OK.

Outlook data saved in a .pst file can be moved to another location. For example, you can save the .pst file to OneDrive or a USB flash drive and then download it to another computer or device. additional information see article

If you are using Google Calendar as your primary time planning tool, such as when using the Google for Domain service or as a single point of synchronization for all calendars, then you need to swipe across all slave devices and programs. This is what we will do now.

Synchronizing Google Calendar with Microsoft Outlook

Synchronization only works with Outlook 2003 or 2007 on Windows XP, Vista and 7. Install the Google Calendar Sync system utility, install and configure it for your Google Account.

A calendar icon will appear in the system tray to tell you the status of local and remote calendar synchronization. In the settings, just carefully configure which calendar is slave and which is master. If you set up two-way synchronization, then all changes in all calendars will be quoted without additional questions.

V currently there is no way to limit the synchronization time interval, and therefore all events that are entered in the calendar will be synchronized.

Sync Google Calendar with Apple iCal or Mozilla Sunbird

Since both programs support the CalDAV protocol, you do not need additional crutches, as is the case with Outlook. Using this protocol, you simply connect a Google web calendar to your program and work in a familiar interface with a remote data storage. All changes made locally are instantly copied to Google Calendar.

The screencast below will show you how to add a calendar to iCal.

In case of Sunbird it's a little more complicated, but still simple.