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microsoft access software. Database

MOSCOW STATE UNIVERSITY OF INSTRUMENT MAKING AND INFORMATION

COURSE WORK

according to dissandpline:

"INFORMATION SYSTEMS IN THE ECONOMY"

On the topic: “ MicrosoftAccess”

I've done the work

Evening student

3 courses of specialty 080105

Group EF4-0515v

Zhabina I.A.

Checked work:

Shevereva E.A.

Moscow 2008

Introduction 3

1. Description of the Microsoft Access 4 base

2. Working with tables 10

3. Analyze table content to create links 13

4. Creating and printing reports 14

5. Selecting and sorting records using queries 17

6. Macros 20

Conclusion 22

List of sources used 23

Introduction

The ACCESS program is included in the package of the most common Microsoft office software package. This program is universal in its own way. At the same time, the program is easy to use and accessible to the average user. And the interface is responsible for all this. In the process of improving this program, unique features were introduced. The data can be presented in the form of tables or charts. And if we take into account that this program can be used by any user (from a beginner to a professional developer), then without a doubt it can be argued that Microsoft's ACCESS is the best tool for solving problems of any complexity.

Database management system Microsoft Access is one of the most popular apps in the desktop DBMS family. All versions of Access have in their arsenal tools that greatly simplify data entry and processing, data search and providing information in the form of tables, graphs and reports. Starting with Access 2000, there are also data access Web pages that the user can view using the program. Internet Explorer. In addition, Access allows you to use spreadsheets and tables from other desktop and server databases to store the information your application needs. By attaching external tables, an Access user will work with the databases in those tables as if they were Access tables. At the same time, other users can continue to work with this data in the environment in which it was created.

Description of the Microsoft Access database

base Access data is a file that has the extension mdb. This file can contain not only all tables, but also other objects of Access applications - queries, forms, reports, data access pages, macros and modules.

One of the main tasks of creating and using databases is to provide users with the necessary information based on existing data. In Access, forms and reports are designed for this purpose.

When you start Access, the main Microsoft Access window appears.

To open an existing database, you can use one of three methods. Select the required file from the File menu from the list of previously opened files.

If there is no such list in the File menu, you need to use the Tools, Options command to open the Options dialog box, open the General tab and check the box Remember file list (Recently used file list). Select a file from the list in the task area, which is located on the right side of the application window. Select the Open command from the File menu, and then select desired file in the Open dialog box for the database file.

In the latter case, the dialog box usually displays the contents of the My Documents or Personal folder by default (depending on the operating system installed on the computer). Having found the required database in the list, you need to select the file and click the Open button or double-click on the list item. The selected database window appears in the main Microsoft Access window.

AT new version Access can open database files created in Access 2000 and work with them in the same way as before.

Files can be selected not only from the list that appears in the Open dialog box for a database file (Open) when it is opened. You can select the desired folder either from the Look in drop-down list, or use the shortcuts located on the so-called address bar on the left. When you select the shortcut History (History), a list of shortcuts to the last opened files and folders appears. When you select the Desktop shortcut (Desktop) in the dialog box, a list appears containing shortcuts to folders, and files located in this moment on the Windows desktop. The file type is selected from the File of type drop-down list at the bottom of the window. In the Favorites folder, you can view shortcuts to those folders and files that are used most often. Many programs allow you to add shortcuts to the Favorites folder, including this can be done directly in the Open database file window. To do this, select the desired file in the list, click the Tools button on the toolbar at the top of the window, and select the Add to Favorites command from the list.

You can open a database file located on a network drive. In order to map a network drive, you need to execute the command Connect network drive(Map Network Drive) from the command list of the Tools button.

If the required database file cannot be found, it can be searched for by specifying search criteria in a special dialog box that appears when you click the Tools button and select the Search command from the list.

A special window in Access is the database window, which allows you to access all database objects and select the mode of working with the object. In the left part of the window there is an object panel that contains shortcuts for each of the Access objects: Tables (Tables), Queries (Queries), Forms (Forms), Reports (Reports), Pages (Pages), Macros (Macros), Modules (Modules ).

By clicking on the shortcut with the mouse, you will open a list of corresponding objects in the right part of the window. The list of objects can be presented in four different ways (usually for operating system folders). Windows systems): - in the form of small icons;

In the form of large icons;

in the form of a list;

In the form of a table.

Switching between these display modes is done using the four right buttons on the toolbar along the top edge of the window.

When objects are represented as icons, these icons can be dragged with the mouse and positioned within the database window in any convenient way. If you want to arrange the icons so that they are next to each other, you need to right-click on any free area of the database window. From context menu select the Line Up Icons command.

The list view of the object list does not allow icons to be placed arbitrarily in the database window, but they can be "dragged" outside the database window (this is one way to activate an object, such as opening a table). The table view allows you to see for each object not only its name, but also a description (Description column), date and time of the last modification (Modified date column), creation date and time (Created column). ), as well as the type of the object. When using any kind of representation of objects in the database window, they can be sorted by name, type, creation date, and modification date. To do this, click right click mouse on any free area of the database window. From the context menu, select the Arrange Icons command. From the drop-down menu, select the ordering method: by name (By Name), by type (By Type), by creation date (By Created), by modification date (By Modified).

In order for the objects in the database window to be ordered automatically, you must

right-click on any free area of the database window. From the context menu, select the Arrange Icons command. In the drop-down menu, select the command automatically (Auto Arrange). A check mark will appear in front of the command to indicate that auto-arranging is enabled.

To cancel automatic ordering, select the Auto Arrange command again from the Arrange Icons menu. The command label will be removed and the auto-arrange mode will be turned off.

You can work with each database object in two modes. Let's call the first mode the execution mode (conditionally, since it differs somewhat for different types of objects):

for tables, queries, forms and data access pages, this mode means opening the corresponding object and is called, respectively, the Tables mode (for tables and queries), the Forms mode, the Pages mode;

for a report, this is the preview mode;

for a macro, this is really the execution mode;

this mode is disabled for the module.

The second mode is the Design mode. This mode applies to all types of objects and is intended for creating and modifying objects.

You can select the desired mode using the buttons on the left side of the database window toolbar, using the View menu commands, or using the buttons on the Access toolbar.

There are three main buttons on the toolbar of the Database window on the left: the first button has a changing name, depending on which object is selected. If a table, query, form, page, or Favorites group is selected, the button changes to Open. If a report is selected - Preview, if a macro or module - Run. The icon next to the name changes accordingly. The name of this button in each option clearly reflects the purpose. The second button Design (Design) is constant for all objects and is intended for editing a previously created object. The third button Create (New) has a constant name, but the icons on it change, in accordance with the type of object.

To create new objects, you can also use special shortcuts included in the list of objects of each type.

You can use standard copy/paste programs to copy or move an object. For example, to copy a table to the Clipboard, you need to do one of two things: select the required table in the list and click the Copy button on the standard Database toolbar. This panel is displayed on the screen when the database window is active.

To view the properties of an object, you must do one of the following: right-click on the object name and select the Properties command from the context menu; select an object from the list in the database window and select the View, Properties command from the main Access menu.

It reflects the following information:

Type (Type) - object type (in this case, Table (Table));

Description - description of the table, defined by the user;

Created - the date the table was created;

Modified - the date the table was last modified;

Owner - the owner (creator) of the table;

Attributes: Hidden - allows you to hide the table from the database window, Replicated - allows you to control the object's replication (see section "Database replication" chap. 15).

The user can only change the description of the table and the values of its attributes in the properties window.

On the object panel, you can also place folders that contain shortcuts to various database objects. Thus, it is possible to combine different types objects into groups. By default, this part of the object panel contains one folder - Favorites. By clicking on a folder, you can see a list of objects included in this group.

To add new folder on the object panel, you need to: right-click on the object panel and select the New Group command from the context menu. In the New Group dialog box, enter a name for the folder to be created and click OK.

The easiest way to add an object label to a group is as follows. Expand the list of objects of this type, find the desired object in it and drag it with the mouse to the appropriate folder on the object panel. Another way to add an object to a group is to open the list of objects of the desired type in the database window. Right-click on the desired object and select the Add to Group command from the context menu. Select the desired folder from the drop-down menu or create a new folder using the New Group command.

Just like individual database objects, groups can be deleted and renamed. Labels in the group can also be deleted, renamed, copied. This is done using the appropriate commands of the context menu, which appears when you right-click on the object that you want to delete, rename or copy.

When working with any data processing application, the question is always relevant, how to use the data that has already been accumulated before by other software and, therefore, has a different format. Access 2002 solves this problem in a standard way- by importing an existing database table, spreadsheet worksheet, or text file created by MS-DOS or Windows applications to an Internal Access Database Format (MDB). Naturally, Access 2002 can also export data from database tables in the MDB format to any format from which data can be imported. However, Access is unique in this sense because it has another way of using data that is stored in other formats. The system allows you to attach tables from databases of other formats to an Access database and work with them in their original format. After creating a database connection with an external table, you can view the attached table, change its contents, that is, work with it as with an internal table in the Access database. However, other users can use the table file in their applications.

In addition to database files, Access can work directly with files spreadsheets, text files, HTML documents, address books, or import data from these files and XML documents.

File types from which data can be imported into an Access database or that can be linked to an Access database. You can see them if you choose the File menu, choose Get External Data, Import, and then click the Files of type field extension in the Import dialog box. Formats to which data can be exported from an Access database. You can see them if you select the Export command from the File menu and then click on the extension of the Files of type field.

2. Working with tables

Tables are the main object of Access. The list of tables that make up the application's database appears in the database window when you first open the application. In addition, Access creates system tables that store information about all the objects in the application, and these tables can also be displayed in the database window if necessary.

In the new Microsoft versions Access has four modes for working with tables: Datasheet View, Design View, PivotTable View, and PivotChart View.

In the Table mode, you work with the data in the table: viewing, editing, adding, sorting, etc. In the Design mode, the structure of the table is created or modified, i.e., the names of the table fields and their types are set, the fields are described, their properties. The PivotTable and PivotChart modes are useful for analyzing data by dynamically changing how it is presented. There is also an additional mode - the Preview mode, which allows you to see the location of the data on the sheet before printing the table. To quickly switch from one mode to another, use the View button on the toolbars Table in table mode (Table Datasheet), Table Design (Table Design), PivotTable (PivotTable) and PivotChart (PivotChart). To switch from mode to mode, just press this button.

There are several ways to open a table in Datasheet view:

· double-click on the table name in the list of tables in the database window;

· select a table in the list of tables in the database window and click the Open button in the upper part of the database window;

· Right-click on the table name and select the Open command from the context menu.

At the top of the table are the names of the fields (cells located in one column of the table), below are the records (rows of the table) in which data is entered. One record is always the current one, and next to it there is a pointer to the current record (the arrow in the selection field in the left part of the window). In the lower part of the window there are navigation buttons that allow you to move the pointer of the current record in the table (to the first record, to the previous record, to the next record, to the last record). There is also a field for the number of the current record, a button for creating a new record, and an indicator of the total number of records in the table. The last row of the table, marked with an asterisk in the selection field, also serves to create a new record.

The horizontal scroll bar of the table fields allows you to see those table fields that do not fit in the table window. Similarly, the vertical scroll bar of the table entries allows you to see the entries that are outside the window.

Rice. 1.1. Create a table in design view

Fig.1.2. Table Phones

3. Analysis of the contents of tables to create relationships

The analyzer identifies duplicate data and helps you copy it into a new linked table. Not every table will need to be modified, but it never hurts to analyze once again. In addition, users who are not yet confident in their knowledge and abilities can trust the analyzer to create ordered tables. To parse a table, follow these steps:

1. Select the command Tools>Analysis>Table.

2. The first window of the wizard contains options for describing problems associated with possible data duplication. Review the examples provided there and click the Next button.

3. In the next window, examples of splitting by the table analyzer are given. Review an example and click the Next button.

4. Select the table to analyze and click the Next button.

5. Of course, I would like the master to do the lion's share of the work on his own. Therefore, let's let him choose the fields that will be transferred to the new table by activating the Yes check box, field separation is done by the wizard. Click the Next button.

6. In the next window, the table partition scheme proposed by the wizard is displayed. At the moment the tables are not linked.

7. It would be possible to complete the task, but it makes sense to continue to get acquainted with the analyzer. The database has a normal structure - only the relationship between two tables is missing.

8. Open the Tables window and click the Rename Table button in it. Enter a name and click the OK button.

9. Rename the Table window, then click the Next button.

10. Now it is possible to install primary key again. The wizard prompts you to add an automatically assigned unique record ID field to the table and use it as the primary key. However, you don't specify a primary key for the table, so you'll have to do it yourself. Select the Name field from the list and click the Key field button. A key icon will appear next to the field. Click the Next button.

11. In the last window, the wizard will offer to create a request. You must select the No, you do not need to create a query check box. Alternatively, you can clear the Show help for working with new table or a request, otherwise you will have to close another window. Click on the Done button.

Rice. 1.3. Forms (master and slave)

4. Create and print reports

One of the main tasks of creating and using databases is to provide users with the necessary information based on existing data. In Access 2002, forms and reports are designed for this purpose. Reports allow you to select the information required by the user from the database and arrange it in the form of documents that can be viewed and printed. The data source for a report can be a table or a query. In addition to data obtained from tables, the report can display values calculated from the source data, such as totals.

Access reports and forms have a lot in common. However, unlike forms, reports are not intended for entering and editing data in tables. They only allow you to view and print data. In a report, it is not possible to change the source data using controls, as it can be done using forms. Although reports can use the same controls to indicate the state of radio buttons, check boxes, and list boxes.

A report, like a form, can be created using a wizard. Report sections are similar to form sections and include a report header and note, a data area, and a header and footer. A report note often contains fields with totals. Controls can be added to a report using the Toolbox toolbar, which is identical to the one used in Form Design mode. Formatting and grouping controls on a report is similar to formatting and grouping controls on a form. Forms can contain subforms and reports can contain subreports.

Access offers several ways to create reports. The simplest of these is the use of automatic report generation tools. A report that is automatically generated from a table or query is called an auto report. Access allows you to automatically generate reports in two formats: columnar and ribbon.

To create an auto report:

· In the object panel of the Database window, click the Reports tab and click the New button. The New Report dialog box will appear.

· In the list of the New Report dialog box, select one of the items: AutoReport: Columnar or AutoReport: Tabular.

· The combo box at the bottom of the New Report dialog box contains the names of all tables and database queries that can be used as a data source for a report. Click the left mouse button on the arrow button to open the list, and then highlight the required item in the list.

· Click OK.

As a result, Access automatically generates a report based on the selected data source using the tape or column format. The tape format lays out the fields of the output records in a row. The to-column format arranges the fields of the output records into a column. An auto report created using either of these two formats will include all the fields and records available in the selected data source.

In order for the created report to be used in the future, it must be saved. To do this, select the command File, Save (File, Save) or click the button Save (Save) on the toolbar. Then, in the text field of the Save As dialog box that appears, enter a name for the new report (for example: My Report) and click OK.

There is another option for saving the report: using the menu command File, Save As (File, Save As). This command displays the Save As dialog box. Enter a name for the report, and before you click OK, make sure Report is selected from the As drop-down list in this window. The item you select determines how the new report will be saved, more specifically, as which Access database object. The fact is that in the new version of Access 2002, it became possible to save a report as another database object - a data access page. Another element of the As drop-down list allows you to do this - the Data Access Page element.

Rice. 1.4. An example of building a report

5. Selecting and sorting records using queries

One of the seven standard Microsoft Access objects is a query. Queries are used to view, analyze, and modify data in one or more tables. For example, you can use a query to display data from one or more tables and sort them in a certain order, perform calculations on a group of records, select from a table according to certain conditions. Queries can serve as a source of data for forms and Microsoft reports access. The query itself does not contain data, but allows you to select data from tables and perform a series of operations on them. There are several types of queries in Microsoft Access: queries to the server, which are used to retrieve data from the server; auto-populate queries that automatically populate fields for a new record; select queries that retrieve data from tables; change requests, which make it possible to modify data in tables (including deleting, updating, and adding records); create table queries that create a new table based on data from one or more existing tables, and other types of queries.

The query for a selection contains data selection conditions and returns a selection that meets the specified conditions without changing the returned data. In Microsoft Access, there is also the concept of a filter, which in turn is a set of conditions that allow you to select a subset of records or sort them. The similarity between select queries and filters is that both retrieve a subset of records from the underlying table or query. However, there are differences between them that you need to understand in order to make the right choice of when to use a query and when to use a filter.

The easiest way to create a query is with the help of the Query Wizard. To create a simple query using the Query Wizard, you need to:

· In the database window on the object panel, select the Queries shortcut.

· In the list of queries, double-click the Create query by using wizard shortcut with the left mouse button or click the New button in the database window and in the New Query dialog box that appears, select Simple Query ( Simple Query Wizard) and click OK.

· In the Create Simple Query Wizard window that appears, in the Tables/Queries combo box, select the table or query that will serve as the data source for the generated query.

· Use the left and right arrows to move from the Available Fields list to the Selected Fields list those fields that are required in the query being constructed. In this case, the order of the fields in the query will correspond to the order of the fields in the Selected Fields list. If you want to include all fields in the query, you can use the button with two right arrows.

· The next dialog box will be the last one. In it you need to enter the name of the query you are creating in the field Specify the name of the query (What title do you want to your query?) and select further actions: Open the query to view information or Modify the query design ).

· Optionally, you can select the Show help for working with the query? (Display Help on working with the query) to display help information on working with queries.

· Click the Finish button.

Upon completion of the Simple Query Wizard, depending on the choice of how to further work with the query, either the query window in view mode or the Query Builder window will open, in which you can modify the query.

Fig.1.5. Building a query

6 . Macros

Using macros, you can significantly expand the functionality of the application you create and customize it to the needs of specific users.

With the help of macros, you can perform almost all the actions on Access objects that were described in previous chapters.

A macro in Access is a structure consisting of one or more macro commands that are executed either sequentially or in an order specified by certain conditions. The set of macro commands in Access is very wide; with the help of macros, you can implement much of what VBA procedures allow you to do. Each macro has a specific name and optionally one or more user-specified arguments. For example, when using the OpenForm macro, you must specify at least the name of the form to open and its display mode as arguments.

The use of macros is justified by the fact that they are easy to create, and for this you do not need to learn the syntax of a programming language. To create a macro, you only need to know the basic techniques of working in Microsoft Access and Windows, such as dragging objects from the Database window into a special window - Macro Design, selecting an action from the list, and entering expressions as macro command arguments. Therefore, if you really do not want to learn the syntax VBA language or it seems too difficult, feel free to use macros, and you will get a fairly functional application.

The main purpose of macros is to create a convenient application interface: so that forms and reports open when buttons are pressed in the form or on the toolbar, or by the usual choice of a menu command; so that when opening the application, the user sees on the screen not the Database window (Database), filled with many tables, queries, forms and reports, but some understandable form with which one could immediately perform the desired actions, etc.

Rice. 1.6. Configuring Launch Options

Conclusion

Essentially, Access is just a tool. Its use, of course, makes our work, and therefore our life a little easier. Therefore, we must remember that the database should serve to perform well-defined tasks - only under this condition will it help to increase the efficiency of work, regardless of what type of activity it is.

However, the capabilities of the database are not limited to storing information. A professionally designed database allows you to maintain the reliability of the data and provide efficient, fast and convenient access to them. In such a database there will be no room for disorder and confusion.

The basic principle on which relational database systems are based is the creation of relationships between tables. Relationships help you find data from one table using another, and data integrity helps prevent accidental changes or deletions of data.

Designing a database structure can be a major ordeal that many users try to avoid and eventually regret. Only a few, the most talented and gifted people, skip this step and manage to create efficient database applications. Even if the information presented in this chapter does not seem interesting to you, do not forget that the design of the database structure is a very important task.

List of sources used

Alexander Starshinin Microsoft office at a glance., St. Petersburg, 2007

Ed Bott Microsoft XP., BINOM, Moscow, 2006

Today any user computer systems on the Windows based knows what's in the standard package office programs from Microsoft includes a unique editor called Access. What is this program and how to work with it, we will now consider. In this article, of course, only the main issues of the program will be given. A complete description of all the features of this application will take more than one page.

Access: what is it?

What does it represent Microsoft program access? Access is a full-featured program that is designed to work with databases of any type. This program is based on a model of dynamic data exchange with Internet publications and other applications. This program involves the use of tools for automating the processing of any type of information presented in a structured form. Among other things, Access is also a software package that provides support for ActiveX controls. This significantly expands the capabilities of the program in the sense that it can use not only text and table components, but also objects from the Internet and multimedia. The links established in the application between databases (DB) make it possible to accurately track changes in any of them and automatically correct parameters in others.

Access: the main directions for using the application

It is not at all surprising that in most cases Microsoft Access is used to fully automate the processes of data analysis in business, accounting and so on. The program, thanks to its universal structure, can eliminate the appearance of the so-called data redundancy, when it is necessary to change some parameter not by entering a new one, but by correcting the old one, and in such a way that this change is displayed in all related databases. An enterprise can use Access to keep records of suppliers, customers, and the activities in which they are involved. Let's say a supplier's bank details change. Then it will be enough to change them in the database, and the automatic adjustment will affect the rest of the databases. This will replace the data, not the input new information along with the existing one. This change will only affect related events. In a sense, the user gets full automation. The same applies to warehouse accounting. Suppose some group of goods is sold through the corresponding division of the enterprise. Then the commodity items will be automatically written off in the database of goods available in the warehouse. It should be noted that these are only simple examples. The application actually has more features.

Microsoft Access: Structure

If we talk about the convenience of work, then it can be achieved due to the presence of basic elements that play an important role in the analysis and processing of data. The main elements include the following:

A table is an element that stores basic information in a specific format (text, numeric, graphic);
A query is a means of accessing related items, other databases, or third-party programs;
Form is the provision of data or information in a user-friendly way;
The report is the output of the processed results;
A macro is an executable element that allows, when an event occurs, to perform certain actions, generate a report, create a query;
A module is a language facility Visual Basic, which allows you to significantly expand the capabilities of the program based on the use of numerous functions and the creation of procedures;

Microsoft Access: Communication with external databases and other programs

As it should be clear by now, Microsoft Access allows you not only to use your own data entered by the user, but also to link them together. The capabilities of the program are such that information can be imported from various applications, such as Paradox, FoxPro, Excel, Word, and so on. To simplify procedures, data can be not imported, but linked, not only with these programs, but also with sources on the Internet or network environment. The binding process itself is query based, much like how SQL databases work. By the way, Access also supports them.

How to create databases based on templates?

In Microsoft Access, the main element is the table. This component is appearance very similar to Excel tables, but it has more options. And the principle of working with these elements has its own distinctive features. However, it is quite easy to create your own database at startup. After the welcome window appears, the user is given a choice of templates, on the basis of which the future database structure will be created in the form of a table. In another way, this view is called Backstage. Here you can also find built-in blanks that you will need when performing specific tasks. If none of the presented blanks meets the user's requirements, which is unlikely, you can refer to the search on the official Microsoft resource. When the desired template is selected, it will need to be saved as a file, specifying a name and location. The application will then automatically generate the desired table structure.

How to create a database from scratch?

AT this issue a number of limitations should be taken into account. For example, desktop databases personal computers do not support online publishing. Webbases are not consistent with some features of the previous ones. After the initial table has been created, it will be possible to proceed to entering information. It is worth paying special attention to the fact that data can only be entered in adjacent rows and columns. You should also not add empty cells between them, as is done in the Excel application. The most important condition is that each column should contain only one type of data. Thus, if the format is originally date and time, then the information entered in the column with calculations based on the exponent will not be recognized. If possible, you need to plan the table in this perspective. To simplify the work, you can use a special design mode.

Features of importing and linking data with other sources

If we talk about data import, here the Microsoft Access program has almost unlimited possibilities. The main condition is that the imported data must be divided into tabular types, as is done in Word or Excel. If the import is carried out, for example, in the text version of the Notepad program, then the Tab key (tab) can be used to create such a structure. You can also use Share Point lists and data linking to make your work easier. For this purpose, a special command is used on the external data tab, which is located in the Binding and Import group. It also offers ready-made solutions (Word, Excel, and so on). In case of selection, it remains only to specify the location of the required file, the storage location in the current database, and then confirm the choice made.

Afterword

This is what an Access application looks like. At the moment, this program is very popular among a wide range of users, as its developers tried to combine the capabilities of other programs of this type in it. This made it possible this application very flexible in automating most of the necessary functions and customization. One can only add that the Microsoft Access program is a powerful software for data processing. Access makes it easy to create and manage databases. This software product is suitable for both small projects and big business. Access is a great helper for storing various kinds of information.

Microsoft Access 2003 - one of the first versions popular system for database management. With this program, you can collect information from spreadsheets, process text documents, as well as the most common database formats. The application is able to analyze data, as well as create web pages and various applications. Naturally, you will need some skills to work with Access 2003, but compared to managing professional programs- they will be minimal. And the product, unlike its other analogues, is distributed free of charge.

Access 2003 can be downloaded for both home and corporate use, but in the latter case, the software will be more useful. You can use it as a DBMS for offline management or file servers. You can interact with other sources using “linked tables” and “queries to the server”.

Microsoft Access 2007

Microsoft Access 2007 is a database program that allows you to make changes to them, organize reporting and share documents. Even those users who do not have special knowledge will be able to develop applications using ready-made free templates.

Access 2007 lets you tailor your designs to meet your business needs.

Microsoft Access 2010

Microsoft Access 2010 is an application that allows you to combine information from different sources in one database. This version was released under the motto "Simplicity in everything" - you do not need to be a specialist to work with it. The added web databases significantly improved the interaction with information, simplified the processes of tracking data, creating reports and sharing.

Ribbon control, fully implemented in Access 2010, provides only the most necessary tools, preventing the user from getting confused in a variety of commands and settings.

Microsoft Access 2013

Microsoft Access 2013 is one of the new versions of the database management system (DBMS). In the application you will find the necessary functions and tools to help organize data maintenance, improve reporting and provide information sharing for a large number users.

You can also download the program to create a web application. In Access 2013, all you have to do is select the type of data to track (Projects, Tasks, Contacts), and the application will automatically create a structure in which you can add information. Basic commands and navigation tools will be built into the project, so after creation, you can immediately proceed to use.

Microsoft Access 2016

Microsoft Access 2016 is much more than simple program for database development. It's a whole system for tracking information, creating reports, and sharing information. It helps to draw reasonable and balanced conclusions and choose the best solutions for certain tasks. Not very experienced users can download and use Access 2016, because even without great knowledge in this area, you can quickly develop the necessary application by converting free ready-made templates according to your needs.

This version of the program offers a new type of database: a web application is created in the MS Access 2016 environment, and is used through a browser as a SharePoint service. To create it, you need to decide on the type of data that you need to track, after which the program will independently generate the necessary structure. It will have basic commands and navigation tools built into it, so you can get started right away.

Microsoft Access - relational system database management, used to create full-fledged deployed client-server applications using the "DB-Client" link. A simple and logical graphical shell allows you to generate primary and secondary keys, indexes, relationships between database objects, as well as normalize relationships between discrete tables that make up the database structure to the required normal form. Access application provides technological means for exchanging data between other OLEDB and ODBC sources, including Excel spreadsheets; text files stored in CSV format; XML objects, as well as SharePoint stores, PDF or XPS containers, and Outlook folders.

Extended functionality of Access DBMS

Along with other deployed solutions for interacting with database objects, Access provides the developer with the following set of technical features and options:

an abundance of formats for presenting and storing data in tables. Among the main categories available are text, numeric, currency, boolean, hyperlinks, date and time, logical structure, and a number of other auxiliary specifications.
quick switching between table mode and designer, allowing you to create a table structure and specify the formats of its individual cells
creation of data macros to automate the most common operations and sequences of actions applicable when creating database content. All macros can be formed both on the basis of mouse clicks in the built-in macro editor, and contain elements that use the Visual Basic language. As with other Microsoft Office applications, access macros can be called on click hot combination keys specified in the settings
compressing the database and then restoring its contents from backup. The database archive can be stored on a secure remote server, in the cloud or on a local disk drive
integrated report designer for displaying data from the database on paper printed forms and letterheads. All reports can be configured and drilled down to obtain an accurate selection of information from the database. Also in the Access interface, it is possible to generate a report structure with division into sections and blocks, both manually and using a special wizard. Moreover, sorting and filtering of the displayed information is presented both at the stage of generating a report, and later, when end view report already thought out and finalized
nested information assistant that provides detailed information about the searched option, main menu category, module, or Access icon. The Info Assistant is tightly integrated into the application shell, and in the latest revisions, the DBMS uses developments in the field artificial intelligence and voice assistant Cortana.

On our resource you can download the full Russified edition of Access for any generation of the Windows system. Each version of the utility available for download is accompanied by system requirements corresponding to the computer model you are using. If your device has a long statute of limitations, it is worth stopping at an earlier release of the product.

application program Microsoft Access 2007 designed to create Database. Access 2007 uses logically related tables. DBMS Microsoft Access 2007 provides convenient and reliable management data stored in tables.

The essence of creating a database in Microsoft Access 2007 is that you first need to create a database structure (create a table structure and establish relationships between them), and then you need to fill in the tables new base data.

In addition, it is desirable to create forms to enter data into tables, requests to search for information in the database and reports to display the necessary information from the database in a convenient form on the screen, print or file.

The database can be created either manually (a new empty database) or based on templates. Templates do not always correspond to the required database, but with their help you can quickly create a database close to what is required, and then you can modify it and fill it with your data.

At startup application program Access 2007 will display a new home page"Getting Started with Microsoft Access 2007", shown in Fig. one.

Rice. 1. New start page

When creating a database based on templates, you can select the required template on the Getting Started with Microsoft Access 2007 page from the Template Categories or the From Microsoft Office Online templates. When you select, for example, the Faculty template in the Local templates category, a description of the database will appear on the right side of the application window. Below, in the text field, the file name is indicated: Faculty.accdb and a folder icon with which you can save the file to the desired directory (the default folder is My Documents).

The file name and directory for storing the file can be changed. Then you need to click on the Create button. As a result, the database window Faculty: database (Access 2007) - Microsoft Access will appear. The Editing Area will display the Faculty List to be completed. If the Navigation Pane is closed, it must be opened by pressing the F11 key or by clicking on the "Open/Close Navigation Pane Border" button.