Creating an email on Google: a guide for beginners. What is the Gmail service in the phone General mail gmail

Hey! Today I would like to talk about Gmail mail service(email from Google). Surely, you are already familiar with him, I personally met relatively recently, about 4 months ago. Before that, I “sat” on Mail.ru, but after switching to Gmail, I realized that the latter is really the best in the world. Why? I will talk about this a little lower.

What made me switch to another mail service? This is beautiful, that is, now my mail looks like this: [email protected] website. Not bad, right? Yes, of course, this can be done in Yandex, but for some reason I settled on Gmail and I don’t regret it at all. Register for gmail.com will not be difficult, but still I recommend that instead of the usual registration, you immediately make a beautiful mail with your own domain name(how to do it, I told).

How do I use Gmail email

1. I clear the Inbox folder.

In my inbox, I have only relevant letters that require some action: reply, follow some actions, etc. When a certain letter becomes irrelevant, I just send it to the archive. What is an archive? These are emails that are not visible in the Inbox but are searchable. Here is the "Archive" button:

Also, letters that are sent to the “Archive” are available through the “All Mail” folder. Thus, in my inbox, I always have cleanliness. If you are sure that a particular letter will definitely never be useful to you, then instead of “Archive” you can safely click on the “Delete” button.

2. I mark important letters.

Some letters require an urgent response or are extremely important to me. And while I'm sorting through the mail, the first thing I go to is the "Starred" folder:

Marking a letter is very simple: just click on the “star” in the upper right corner:

If one star is not enough for you, you can use a bunch of marks. To enable them, you need to go to Settings –> General –> Stars:

3. I use "Shortcuts".

For example, in this moment passes and it is very convenient for me to collect letters from each participant in a separate folder. What did I do for this?

1. I opened the letter from the marathon participant, clicked on the arrow in the upper right corner:
2. Select “Filter similar emails” from the list:
   
3. In the “From” field, I entered the email of the marathon participant and clicked on the “Create a filter according to this request” button:
4. In the line "Apply shortcut" clicked on the button "Select a shortcut ...":
5. Already there I clicked on the “Create Shortcut” button:
6. I gave the label a name (in my case, I wrote the site address of this participant) and clicked on the “Create” button:
7. That's all! The label has been created, now all letters are from [email protected] will automatically fall into the pupkin.ru folder:

Thus, you can filter messages by mailbox, subject, etc.

Assign a specific color to each label, thereby increasing visibility at times:

4. I mark as read automatic letters.

Often letters come from exchanges, such as Rotapost and others. I need them, but I don't like it when they are "unread emails". For such letters from exchanges, I also create filters, just in step 4 of the previous paragraph (see above), I check the box next to “Mark as read” (I do not create labels for these letters):

6. Actively use the search.

Need to collect all correspondence with a specific addressee? Not a problem! It's very easy to do this in Gmail. Just enter the email address of the person you need and voila! , all letters from him before your eyes:

It saves a lot when the person with whom you correspond does not use the message history in email. Then they wonder why I don't answer their letters? And sometimes I don’t even remember what I talked about with this person. Honestly, the search is very helpful. I also look for all sorts of keywords and really find the letters I need.

Also in Gmail it is very pleasing that all letters that are replies are collected in chains of letters(saving space in the list of letters and the convenience of tracking history).

7. It is very convenient to use Gmail via mobile phone.

You can easily find an application for almost any phone here http://gmail.com/app. Or you can use the browser version of the Gmail site, it's still very convenient (the mail "shrinks" to fit the screen). Also, a lot of applications are released by third-party developers. For example, on my beloved iPhone, I use the Sparrow app, which is really very convenient. On the iPad, I use mail in the browser, everything works great.

The long process of editing (and writing, of course) made me finally believe that there are things that are obvious to some people and completely incomprehensible to others. By the way, the design is already being done for the book, so I would like to believe that by the beginning of summer it will already be possible to pick it up. In any case, Karmanov thinks so, but we'll see how it will actually be.

Anyway, I've sent out a few Gmail invites lately (and forcibly dragged a few in there) and have been forced to answer the same questions over and over again, which boil down to "why do I need Gmail". In order to no longer say and write the same thing twenty times, I decided to immortalize the answers here once and for all.

I want to warn you right away - this is not written for those who know. Surprising as it may seem to many of us, there are always people who don't know something. For those who are already firmly “addicted” to Gmail, this text is useless. All this is not written to surprise those who live on the technological frontier, but to provide food for thought for ordinary people. For some musicians in particular. 😉

1. First of all, what is Gmail? This is a free mail service that has a Russian interface, almost the same as Mail.Ru or Yandex mail. Another thing is that, for my taste, it works much better. In addition, Google mail has a slightly different work ideology. If Mail.Ru and Yandex offer a fairly large, but still a finite number of megabytes for storing mail, then Google offers about two gigabytes. Just in case - my mail archive, which stores all my correspondence since 1997, weighs about 700 megabytes. No, it is not stored on Google, but on my disk - the figure is given simply to estimate how much space you might need to store mail.

2. Why do you need so much mail space? In order to keep a complete archive of your correspondence over the years of working with mail. Why delete emails when you can keep them? What if the deleted email is ever needed again? In my practice, this happened more than once - that is why I have been keeping letters since 1997. And by the way, I really regret that when switching to Microsoft Office Outlook could not convert the UUPC mail database into it (those who were in Relkom will understand). And to save in the text - did not guess. So my correspondence for three years perished. I still regret it.

3. Well, I will not delete letters. But how do I navigate in such a hole in the text? If anyone does not know, Google today is the main search engine in the world. Therefore, in what, in what, and even in the search they know a lot. Accordingly, their suggestion: if you need some old letter, find it. For this, a convenient and simple search was made by headings, addresses, authors' names and the texts of letters themselves. Finding any letter is a matter of one minute. In this regard, the folders that traditional mail programs have accustomed us to do not exist in Gmail. We are not talking about the fact that all letters will be dumped in the Inbox folder. There is an Archive button, when pressed, the specified letters are deleted from the Inbox and moved to this very archive. Where they are stored forever - until one of them is needed. If desired, letters can also be deleted - however, it makes sense to do this only when there is one hundred percent certainty that the letter will not be needed. In all other cases - in the archive, you never know what.

4. What about spam? For most of us, buckets of spam arrive every day. There are many anti-spam tools available. I myself have tried many of them - and now I must say that it was only when I switched to Gmail that I breathed a sigh of relief. I don't know how (you can probably search the web for what technology they use), but Gmail cuts off pretty much all the spam that I used to get. Moreover, there are very few false positives in this system. The Spam folder that is there, I personally look through about once a week in order to find a maximum of two or three necessary letters in it. Everything else is really spam. Moreover, both Russian and English-language spam is cut off. I didn't believe it myself, but it's true. Additional bonus for the participants of the “Classic” forum is that, as a rule, Yandex and Mail.Ru consider the mail coming from the forum to be spam and do not let it into users' mailboxes. Then I get messages like “Why don’t I receive notifications about new messages on the forum” or “Why didn’t I receive an authorization letter after registering on the forum”. With Gmail, I don’t have such problems - I receive all the necessary letters, and in extreme cases you can always get into the Spam folder, find a letter that accidentally got there and, having selected it, tell Google that it was wrong - such letters will no longer be considered spam . Yes, what has lain in the Spam folder for a month will be deleted automatically - this is how Gmail saves space in the mailbox.

5. Is the search enough for convenient operation with letters? Basically enough. Search works great. But, if desired, you can use other means. Letters can be assigned keywords and make notes on them. Actually, the few folders that Gmail has (in particular, the same Inbox and Spam) are actually also organized using special marks. Although we do not need to know this. Entering in the search field keyword or by choosing desired label, you can view all the messages that match it.

6. I love working with mail in the mail program. Will it work in this case? It will turn out. Inboxes on Gmail can be checked both through the web and using email programs. Via POP3 and IMAP. Moreover, if you have the appropriate settings, the mail that you downloaded to your computer through the mail program is automatically archived in your Gmail box, as well as all the letters you send. Thus, in addition to the archive on the local computer, if you keep it, the correspondence archive is automatically saved to Gmail. Thus, if you are at home, use your mail as usual. And if not (on tour or somewhere else) - all, EVERYTHING !!! Your mail is still at arm's length.

7. Separately, I would like to note such a colossally convenient feature of Gmail as dialogs. Something of this kind is also present in Microsoft Office Outlook, but it is not always convenient to use it there, and in Gmail it is very conveniently done. It is especially useful if you participate in any mailing list - then on Gmail, not only can you safely store the entire archive of this mailing list for your own convenience, but it is also convenient to navigate it. What is this about. There is such a thing as a tree-like structure of correspondence. An example of such a structure can be observed, for example, in the comments to the LiveJournal entries. Gmail uses some combination of this method plus some of their own developments that allow you to extract quotes from emails and compare them with other emails in the archive. In other words, if you correspond with me on this or that topic - in my Gmail box this correspondence is shown not as twenty separate letters - but as a neat stream: at any moment I can scroll up and see what we talked about five letters ago. Naturally, this thing can be turned off and switched to the normal mode of viewing letters - but, believe me, once you realize how convenient it is, no other modes are needed anymore.

8. Mobility. In order to be able to fully use Google mail, you need a decent browser. However, if you are on the road and at hand from digital devices only a mobile phone - and in this case, you can read the mail. Just go to http://m.gmail.com and the wap-version of Gmail will open. Actually, you can go to the usual address - http://www.gmail.com - Google itself will understand from which device they came to it and will automatically substitute desired version interface.

In summary, the main advantages of Gmail:
1. Maximum comfort in almost any environment
2. The ability to store an archive of correspondence for an unlimited time and have access to it anytime and anywhere
3. No need to change your mail habits - used to Outlook Express or The Bat - flag in hand
4. Complete absence spam

Something like that. The only negative is that it is currently a closed system, so registration is by invitation only. I have invitations, but I don't send them to just anyone. If you know me, but I didn't send you an invitation, let me know, I'll send it - no problem. If not, do not work, I will not send invitations to the first person I meet, and I will delete comments with requests. Please show understanding for this fact. 😉

By the way:

Any user currently world wide web can get himself an electronic mailbox, because it is very simple to do. It is quite another matter which resource to choose for this. Most Russians use services from or, but foreign users are increasingly registering on Gmail.com. For those who are not in the know, this is an email service owned by the most famous search engine in the world, Google.

It is worth noting that mail from Gmail is very convenient and thoughtful. However, in our opinion, the greatest charm of this service lies in the fact that there is a so-called two-step identification, which allows you to link your email box to mobile phone. Therefore, no one but you will be able to read your letters, since in order to enter mailbox, you must first enter the code that came to the cell. For those who keep valuable information in the mail, this is a very important service.

Free mailbox registration

Now let's move on to registration. Go to gmail.com and click "Create an account". It either looks like this:

Either like this:

What is your name. It is easy to guess that here you must indicate your first and last name. Whether they should be real or fictitious is up to you, however, we believe that it is better to indicate real data, as this is not only more convenient for your interlocutors, but will also help restore mail in case of loss of access to it.

Come up with a username. You have to come up with a nickname (), which you will use for authorization in the mail. It's worth noting that most "simple" logins are already taken by users, so you'll probably have to come up with something special. We hope this won't be a problem.

Pick a password. The password must be complex. Don't hesitate to use simple types qwerty or 123456 - attackers pick them up very quickly. You can create a complex password this way: take a Russian word, for example, "Mowgli". Write it in the English layout - you get Vfeukb. Amazing. Now add some numbers and symbols here, something like this: %?Vfeukb1975. We received a password of 12 characters, which is very difficult to guess. And if you use dual authorization, then it will be simply impossible to get into the mailbox.

Confirm the password. Enter the password above again in the field.

Date of birth, Gender. Whether or not to include this information is up to you.

Mobile phone. At this stage, adding a cell number is optional.

Alternate address Email . If you have another mailbox, you can specify it. In case of loss of access, all the necessary information will be sent to it.

Prove you are not a robot. Proving this is easy - you just need to enter a captcha, which, however, is not so simple. However, after a couple of attempts, you will probably be able to enter incomprehensible characters.

The country. Here you need to specify the country of residence, although it is usually automatically set for your region.

NECESSARILY check the box next to "I accept the Terms of Use ...", because without this it is impossible to continue registration.

After all the information is filled in, click on the "Next" button. Congratulations, registration is complete!

In the next step, you will be asked to add your photo, but you can choose not to do this - as you wish.

In order to enter the mail, at the top of the page of the same Google, click on the icon in the form of dots, and then select the mail service.

Dual Authorization

And now we got to the most interesting. Now we will tell you about how to enable dual authorization so that no one but you, of course, can get into your mailbox.

On the right side of the screen, you can see the avatar. Click on it and select "My Account" from the drop-down menu.

Enter your phone number and follow the instructions.

Finally, I would like to remind you that it is highly desirable to use only the one that is issued in your name as a phone number. If you lose this phone, you are unlikely to be able to regain access to your account. Be careful!

Gmail.com is a free email service from Google. In many ways, Gmail is like any other email. You can send and receive emails, block spam, create an address book, and perform other basic email tasks. At the same time, Gmail has a number of unique features, which make it one of the most popular email services in the world.

In this tutorial, we'll talk about some of the features and benefits of Gmail, as well as take a look at the interface of the Gmail mail window.

Google account

Required to have your own Gmail mail. Because Gmail is one of the services that Google provides to registered users. An account is created free of charge. The process to create one is simple, and the username you enter will be part of your Gmail address.

Thus, if you go to your Gmail mail, it means that you are automatically logged into your Google account and get the opportunity to access other Google services, such as Google Docs, Calendar, YouTube, etc. Creating a Google account also means you become a member social network Google+. Simply put: "One account - the whole world of Google."

Of course, you don't have to use all of these Google services, for now you can just focus on email and use that alone. However, if you would like to know more about Google account, then we recommend that you study: , which discusses the various services offered by Google, as well as creating your Google account.

Features of Gmail mail

Gmail has many useful features starting from standard features mail service(such as the ability to receive and send emails), to unique features. Following are some of the features of Gmail mail.

• Spam filtering. Spam is what we call unwanted mail. Gmail uses Hi-tech to protect you from spam. Spam is automatically placed in a special folder and automatically deleted after 30 days.
• Incoming priorities. This new feature gmail. It is opposed to spam filtering. Instead of blocking unwanted emails, Gmail finds the most important ones and puts them at the top of the list. This is especially useful if you receive a lot of emails. Now you don't have to waste your time sorting them.
• Display of chains of letters. A chain of letters takes place every time you send letters in reply or to someone further (forward them). Often these emails are related to a single topic or event. By default, Gmail groups such emails together so that there is no "mess" in the inbox. You can always turn this feature off.
• Built-in chat. Instead of writing someone an email, you can send them an instant message or use the voice or video chat feature. (If your computer has a microphone and a webcam).
• Phone call. Function phone call similar to voice chat. The difference is that you can connect with the subscriber real phone anywhere in the world. It's free for calls within the US and Canada, and reasonably cheap for other countries.

Gmail interface

While working with Gmail, you mostly use the main interface. This window contains your inbox and allows you to navigate between your contacts, mail settings, and more. Also at the top of the window are links to other Google services, such as YouTube or Calendar.

The drop down menu allows you to move between Mail, Contacts and Tasks.

If you get confused, you can simply click on the Gmail option to return to the default view.

2) Left menu bar

The left menu bar allows you to compose a new email, navigate through your Mail, view Sent Mail, manage Shortcuts, and more.

Command buttons are located above the list of letters. When there are no emails selected, only the Select and Refresh buttons are available.

When any letter is selected, a few more buttons appear. You can use following functions: Archive, Spam, Delete to organize the structure of your emails.

4) Inbox

Inbox is where incoming messages are displayed. To read a message, just click on it.

5) Search bar

If you cannot find an important letter, then you need to start entering key information about it into the search bar.

6) Gear Icon

To change your settings, simply click on the gear icon and select Settings. You can also select Help if you have any questions.

Customize your look

Instead of staring at the pale default design, add a pop of color by including one of the themes. To do this, in the settings menu in the upper right corner, select the Themes section and turn on any one you like or upload your own.

In addition, you can choose from three interface sizes. Normal mode leaves a lot free space on the screen, and Compact is suitable for those who are used to opening many windows at the same time.

Add friends and other mail accounts

If you're just getting started with Gmail or have created a second Gmail account and want to add your contacts and old mail, go to Settings > Accounts & Import. You can import your data and emails from Yandex, Mail.ru, Hotmail and others. To do this, you will need to do a few simple procedures. But remember that after this, the Gmail notification signal about the receipt of the letter will be permanently turned off.

Make Gmail look like Outlook

Under Settings > Lab, check the View area box. Now the email will be fully displayed to the right (or bottom) of the inbox list, just like in Outlook. Habit is second nature, so if you've worked with corporate mail in Outlook, and now decide to switch to Gmail, this feature will help you survive the parting with the familiar interface. Once you enable Viewport once, next time you can find this button in the settings menu drop-down box on the main page.

Screenshot: Rusbase

Choose important

Gmail has a feature to intelligently filter important messages. In Settings > Inbox, check "Track my email activity...". Now the service will sort your letters by importance. Then you can select "Enable Markers", "Ignore Filters", and at the top of the section, change the Inbox Type to "Important First". Then go to Settings > General, and in the "Desktop Notifications" section, select "Turn on notifications for important emails."

Get rid of email chains

All people are divided into two large groups: those who love chains of letters, and those who hate them with every fiber of their soul. If you belong to the second type of people, then this function can be easily disabled. In Settings > General, find and disable "Mail Threads". The next time you open the last email in a conversation with a recipient, you'll see a nice looking email text field, not a list of all emails. In the Inbox folder, too, all letters will be displayed as separate clickable lines.

Archive me completely...

Gmail has a feature to archive emails instead of deleting them. It is assumed that your mail will have enough free space to store many large letters without periodically clearing the inbox. And since there is enough space, you can not delete the read letters for good, but send them to the archive just in case. To do this, after selecting a letter, at the top of the list of letters you need to click on the second button on the left (a square with an arrow down). And if you suddenly need an old letter, you can find it by selecting the "All Mail" section in the menu on the left.

…but don't forget to clean

No matter how generous in volume free storage there was no Gmail, but in the yard of 2016, and letters are becoming more and more voluminous. So one day you will run out of storage space, and then you will have to empty the archive from the heaviest messages. To do this, click the small arrow at the right end of the search line. In the drop-down window, select and check the box "There are attached files." In the Size line, enter the value "10" and click the blue search button. The search will return all emails with attachments larger than 10 megabytes. Mark those letters that you definitely do not need, and click on the "trash" icon at the top of the list of letters.

Answer and forget

After reading and replying to an email, do you really need it to still be in your inbox? Try using the Send and Archive feature to delete emails from your inbox as soon as you reply to them. You can find the corresponding item in the Settings > General section. Checking the appropriate box will add a Submit and Archive button to the reply box. Now every time you reply to an email, you can choose to leave the email hanging in your inbox or send it straight to the archive.

Organize mail with labels and filters

Not enough memory - buy

If you are really tired of ramming letters in the mailbox and constantly worrying about storage memory, then you can fork out for paid space. Scroll to the bottom of the emails. In the lower left corner below the list of letters, you will see memory usage statistics and the "Manage" button. If you're close to 100%, follow this link to see payment options for more memory. There are some tariff plans starting from 140 rubles per month. The extra storage will extend beyond email to other services like Google Drive and Google Photos if you are using them.

Take a look at the post office

If you want to view as many emails as possible at once, change maximum size pages. To do this, go to Settings > General and select the third item from the top. You can set one of the suggested values ​​between 10 and 100 letters.

Importance colors

Marking an important letter with an asterisk means denoting its importance. But the importance also varies. To select a special mark for each important letter, go to Settings > General and in the Stars subsection, select the All option. The next time you mark an email with an asterisk, click on the asterisk again and select one of the different color star options you want, as well as exclamation and question marks and other icons.

Make a task out of a letter

You can make a list of important things from your mailbox. To do this, click the More button above the list of emails and select "Add to Tasks". The letter will automatically become a task in the corresponding Google service. A link to this letter will be attached to the task.

Keep track of unread

In Settings > Lab, turn on Icon unread messages". If you have your Gmail tab open all the time, like any normal person, now by looking at the tab icon you can see how many unread emails you have. This is just in case you need to get a little upset during a busy day at work.

Disconnect from the network

If you have a Chrome browser, then you can try using the offline mail mode. Gmail will be available to you even without an internet connection. No, without the Internet you will not be able to send or receive emails. But you can, for example, view the inbox, sort the letters or continue to write a reply until you return to civilization. To enable offline mode, go to Settings > Offline.

Give away mail

If you are completely exhausted, trying to put things in order in your mailbox and have time to answer all the letters, you can entrust this work to someone from your subordinates. To do this, go to Settings > Accounts and Import. In the “Give access to your account” subsection, you can add another Google user and thus give him access to your mail. It won't be able to change your password or other settings, but it will be able to read, archive, and reply to your emails. Such letters will be signed by your name and the name of the authorized person, which will be indicated in brackets.

Block intrusive interlocutors

Some people don't get hints. For these there is a lock button. When you receive an email from a sender you don't want to receive anything else from, open the email and click the down arrow in the top right corner. Select "Block Sender" from the dropdown list. Now all emails from this address will go straight to the Spam folder.

Reread old letters

If you need to quickly find an email your friend sent you years ago, just hover over the sender's name in the email list or in the reading window. The contact's business card window will appear. There is a "Correspondence" button, by clicking on which, you will see all the letters that you exchanged with this addressee.

Not there!

Everyone had such a situation when a letter instead of one addressee mistakenly went to another. Now you can protect yourself from such a nuisance by enabling the email cancellation function. Go to Settings > General and check "Cancel Send". Here you can also select the delay time for sending the letter from 5 to 30 seconds. The next time you send an email, you will see an "Unsend" button.

Leave in English

Tired of group conversations that put you in? You can slowly leave them. To do this, select the email thread and in the More section click the Ignore button. After that, all letters in this chain will bypass you, only if you are not the only recipient of the letter. If you want to return the conversation, find the appropriate thread in your inbox and unblock it.

Create new Gmail addresses easily

Let's say you don't want to bother with filters, or you want to create an additional Gmail account for something. In this case, you can create a virtual Gmail address by simply adding + something between @ and Gmail.com. So you can create an address You for participating in auctions or You for accounts on sales, etc. Now everything that will come to these addresses will fall into your mail.

Send emails even in your sleep

Let your clients and partners think that you are a workaholic maniac who works even at night. Install Boomerang extensions, with which you can schedule emails to be sent in the future. The extension is valid for Chrome browsers, Safari and Firefox. Free version allows you to schedule up to 10 emails per month. The same extension can be used as a reminder of letters that you need to finish work on later.

Automate replies to the same emails

You may have to look through and respond to dozens of the same email every day. In order not to write answers every time again, use the "Answer Templates" button in the Settings > Laboratory section. The next time you write a template reply, mark it appropriately so you can submit the same reply over and over again.

Screenshot: Rusbase

Don't torture the mouse

Give your mouse a break - use keyboard shortcuts. Some of them are active by default. If you want to learn more about them, take a look at the Settings > General section and turn on the "Shortcuts" item. Then press the "?" on keyboard. A table of all combinations will pop up on the screen. keyboard shortcuts to work with mail.

Stop following other email services

In Settings > Accounts & Import, select "Add your mail account POP3. After that, Gmail will automatically receive emails from your other accounts. Use the "Send Email As" feature to send an email from one of your addresses.