Where is the archive stored? Why is it necessary to organize archival storage of documents? Cloud storage technologies

Instruction

Upload the file to Word Recovery Toolbox and then go to the list quick access to the documents that will appear in the program. Find desired file v this list and click on it with the left mouse button. Start the scanning process by pressing the corresponding key.

Please be patient - depending on the size, the scan may take certain time. After the scanning is completed, you will be able to recover the document and understand what percentage of the information was recovered, and whether some of the information was in the process of scanning.

Alternatively, you can try saving the damaged file as plain text by selecting the Save as Plane text option from the program menu. Give the new text document any name and save it to your hard drive. If necessary, read the document recovery report provided by Word Recovery Toolbox.

You can recover a document using this program after any damage, whether it is a system error or a virus infection in the process of sending it by e-mail. The recovery program works on all operating systems Windows systems, including on Vista and supports all versions Microsoft Word.

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Sometimes available on local disk files are missing and you don't know where they went or don't remember where you put them. In any case, this problem can be tried to solve. To do this, follow these instructions.

Instruction

Determine where the files should have been, which in this moment out of place, make sure you haven't moved them to another location. To do this, use the built-in search system in Windows. Open the Start menu and select Search. The Search Results window opens with customizable options in the left sidebar of the window.

In the "Look for file and folder names" field, enter the full name or partial name of the file you are looking for. Also, in the line below “Search for a test”, you can enter a fragment of the contents of the file, that is, if you are looking for a text document and do not remember the name of the file itself, you can enter the title of the article or any other part of its content.

If no search positive results did not give, it is likely that the files were deleted. To recover files missing from your computer, install a special file recovery program. One such program is UndeleteMyFiles, which is distributed based on freeware, i.e. .

Run the program and in the main menu, select the "Deleted File Search" function (Search deleted files). At the top of the window that opens, click on the "Search" button. Next, in the new “Search options” window that appears, on the “Locations” tab, select the section where you want to search for missing files. If you want to search in a specific directory on the disk, then click on the "Add location" button and select the desired directory to search. On the Files, Size, and Attributes tabs, you can configure search options such as file extensions, file sizes, and attributes, respectively.

Often there are situations that do not allow timely save desired document in a programme Microsoft office. They can be caused by power outages, a malfunction of the operating system, or user forgetfulness. So that the works are not wasted, it is necessary to restore the document.

You will need

• - computer;
• - Microsoft version Office where the file was created.

Instruction

Install the "" function in Microsoft Office in advance. It is provided by the program and allows you to return the desired file through backup. Program regularly after a certain period of time. This means that you have the opportunity to run any of the automatically saved versions, which for one reason or another was not saved by you manually.

Set a certain time in "autosave" after which the file will be saved by itself. In addition, enable the "Keep the last autosaved version if the file was closed without saving" option in the settings. After connecting and activating these functions, if you accidentally close an unsaved file, you will be able to restore the document (that is, its latest version), which the program remembers automatically.

open Microsoft program Office in which you were unable to save a particular file. For example, Microsoft Office 2010 may prompt you to use the document variant immediately upon opening. Options will be displayed on the left side open program. This applies to Microsoft Word, and Microsoft Power Point, and Microsoft Excel, as well as other applications.

If the document is restored for any reason in standard ways fails, resort to supporting programs, such as Smart Data Recovery, R-STUDIO NE, etc. For example, Smart Data Recovery after installation will allow you to recover in the future not only document files, but also audio and video recordings, clips, archive files.

note

When setting "autosave" set the time interval as short as possible so that later you can restore the file with the least loss.

Information on the user's computer is stored in the form of files. To find the name of a file, determine the directory in which it is saved, open the file for viewing or editing, or delete it, you must have at least general idea about the principle by which the system accesses resources stored on local and removable drives.

Instruction

The name of any file is an immutable structure: first comes the name of the file, which was assigned to it by the user, or by the application in which the file was created. The file extension is written at the end, indicating what type it belongs to and, accordingly, with which program it can be opened.

If you see only the first part of the file name, then you have the appropriate settings. To display the name in full, open any folder, select "Tools" in the top menu bar, select the "Folder Options" command in the drop-down menu. In the dialog box that opens, go to the "View" tab and uncheck the "Hide extensions for registered files and folders" box. Click on the "Apply" button and close the window.

When you remember the name of the file and the directory in which it was saved, you will have no problems finding it. But just because you don't remember the filename doesn't mean it's lost forever. Through the "Start" menu, call the "Search" command. This is where knowing about file types can come in handy. Enter the desired extension in the search field. For example, .jpg or .doc. Click on the "Find" button - the search tool will find all files with the extension .jpg or .doc saved on the computer. Among the sorted files, it will be easier to find the one you need than to look through each folder on your computer yourself.

If you have created text document, but forgot its name, specify additional parameters in the search box. In addition to the file type (.doc, .docx, .txt, and so on), specify the word or phrase contained in the text, click the "Find" button. The search tool will sort the information on your computer by given parameters. If you remember when the file was created, enter the approximate date in the appropriate fields - this will make the search even easier.

Another situation is typical for beginners: you are working with a file in a program and you decide to save it, but for some reason you did not enter your own file name and did not look in which directory the program saved the file. In the program menu, select the "Save As" command - a dialog box will open in which you can see where the application saves its files by default (or which directory was selected to save the last file). The file name will be indicated in the corresponding field. When the user does not enter a filename, the programs use their own name. For instance, Microsoft application Office Word gives "its files" the name Doc.docx.

Restoring closed without saving documents Word can be done in several ways. All of them use the built-in mechanisms of the system and do not require the involvement of additional software.

You will need

• - Microsoft Word 2003 or 2007

Instruction

Try to find the original document. To do this, call the main system menu by clicking the "Start" button, and activate the search assistant utility by clicking the "Use Assistant" button. Select the "All files and folders" item in the dialog box that opens and type the name of the document to be restored in the corresponding field. Select the "My Computer" option in the "Where to Search" directory and confirm the selected action by clicking the "Find" button.

Enter the .doc extension, which is typical for Word documents, in the "Part of the file name or the entire file name" line, and click the "Find" button again if you do not remember the file name.

Expand the "Trash" desktop element by double-clicking the mouse and expand the "View" menu of the top service panel Select the "Table" item and use the "Arrange Icons" command. Select the "Date deleted" sub-item and try to find the desired document.

Type the extension *.wbk in the "Part of the file name..." line to search for the saved backup copy of the file and click the "Find" button (with the option "Always create backup».

When using the AutoSave Documents feature, expand the Microsoft Office menu and expand the "File" menu in the top toolbar of the application window. Specify the "Open" command and the sub-item " Word Document". Click the button with the arrow symbol in the new dialog box and use the "Open and Restore" option to attempt to force restore a closed document without saving it.

Also use the *.asd and *.tmp values ​​in the "Part of the filename..." line to find a possible location for saving the document and temporary copies.

Expand the "File" menu of the top service panel of the window Word applications for another attempt to authoritatively restore the document and select the "Open" command. Use the "All files" option in the "Files of type" directory and find the desired file in the dialog box that opens. Click the down arrow button and choose Open and Repair.

Hello, readers of the site IT-lessons!

The first thing every newbie should know when sitting at a computer is where you can store files on your computer and where not.

If you don't get it simple rules, then many problems may arise later (search for lost files, recovery of accidentally deleted files, difficulties when reinstalling the system, etc.). But all problems can be avoided in advance if you immediately understand how to clean up your computer.

With this lesson, we are opening a new important section that will help you improve reliability and security of data storage.

How to put things in order in the computer?

Many computer users store data (their files and folders) wherever they can: on the desktop, in the "My Documents" folder, directly on the "C:\" drive ... When there are few files, this is not a problem, but over time, there are more and more files more and more: letters, reports, music, photographs, films… and there comes a moment when you take your head: "Where do I have that file?"

As you know, it is easier to restore order once, and then maintain it. But you have to sit down and think! Of course, you can say “I’ll figure it out later”, but such a “later” rarely comes.

Please note that the order on the hard drive also affects the security of data storage.

Today you can take another step to change your life in computer world, and IT lessons will help you with this. 😉

Remember only 4 rules from the IT-lessons website that will help you clean up your computer and save dozens of hours in the future:

Rule #1: Disk C: not for documents!

Never store your files on the system drivec:\).

And, of course, I look forward to your comments on today's lesson!

Copying prohibited but you can share links.

The legislative framework

The order in which documents are stored is regulated by such documents as:

• the Law on Archives, which has been in force since 2004;
• Rules that have been approved by the Russian Archive since 2002;
• Order No. 558 regarding archival documents, which was approved in 2010;
• Order No. 105, which was approved by the Ministry of Finance.

Archival storage of documents provides for the preservation of state, any accounting documents, etc.

In order for an entrepreneur to be able to determine what period to store a particular document, he needs to go to the free Archivist Online service. This service searches for documents by three main parameters. In addition, documents should be stored not only in paper form, but also in electronic form.

Usually they try to keep almost all documents for 5 years. However, there are some documents that are not subject to destruction. For example, documents that contain information about employees who worked at an enterprise, in an organization, etc. There are also accounting documents with a shelf life of more than 10 years.

In the event that it was decided to liquidate the enterprise, then the entrepreneur must transfer all his documents to the state or municipal archive. Without this action it will not be possible to liquidate the enterprise, since no one will sign the act. While the enterprise will work, no one can take away the documents from the entrepreneur. But, if the enterprise breaks up, the state must ensure the safety of all documents.

1. In what building can the archive be organized?

First of all, it is impossible to place the archive in wooden or dilapidated buildings. In addition, the building should not be damp, and there should be no stove heating, which can lead to a fire.

Such a room should be isolated from others. It is forbidden to place the archive in the catering building. Also do not store items that can lead to fire.

When choosing a room in which they plan to store an archive of documents, it should be borne in mind that they can be divided into:

• The room in which temporary documents will be stored;
• The room in which they will store documents that constantly need to be used;
• Archives;
• Special designated rooms for those employees who have to work with the archive of documents.

2. What functions of the archiverus exist?

The functions of the archivist are as follows:

• The archive employee must form lists in which the structural subdivision of organizations must be reflected;
• It must accept an archive of documents from various organizations;
• Keep records of the safety of all documents;
• Provide information to managers who have transferred their documents to the archive;
• Keep records, which indicate for what purposes certain documents were used;
• To take part in the case of an examination;
• Control the correctness of filling, as well as the execution of each document;
• Draw up a nomenclature of cases;
• Provide recommendations regarding the completion of documents;
• Participate in the development of ground rules regarding archival documents;
• Participate in the advanced training of those employees who work in the archive.

Storage periods for archival documents

In accordance with laws and regulations, any document is subject to a certain period of storage. Most of the documents that reflect the financial accounting of the company's activities are stored for 10 years.

Documents that must be kept for 10 years include:

• Annual reporting, which is compiled by the accountant of the enterprise;
• tax returns;
• A book that keeps records of the safety of employees of the enterprise;
• Statistical report, which is generated for the year.

Documents that must be kept for 5 years include:

• Quarterly reporting of the company's activities;
• Working chart of accounts;
• Quarterly tax report;
• Invoice;
• Book of ongoing purchases;
• Enterprise sales book;
• Various primary documents;
• Waybill;
• A document that reflects the issuance of wages to each employee;
• executive documents;
• Documents reflecting accounts receivable;
• Documents that reflect the shortage, as well as theft;
• Documents reflecting depreciation charges;
• bill of exchange documents;
• Documents that reflect the ongoing inventory;
• Treaties and agreements;
• Acts;
• Contracts on the liability of an employee of the enterprise;
• Bonus agreements for one or another employee of the enterprise;
• Other documents.

There are documents that need to be kept from 50 to 75 years.

Storage and accounting of documents that are in the archive

It is necessary to store and keep records of documents that have been transferred to the archive based on the following laws and regulations:

• Law "On Archival Affairs";
• Law “On Accounting”;
• Law “On Joint Stock Companies”;
• Decree No. -03-33ps, which indicates in what order and for what period to store certain documents;
• Law "On LLC".

All documents must be stored in a place that the head of the enterprise knows about.

1. Basic rules for storing archival documents

There are several basic modes in accordance with which it is necessary to store documents received in the archive. Let's consider some of them:

1. Light mode. In this case, in the archive room, it is necessary to properly position the lighting. To do this, you must adhere to the following rules:

• Documents should not be exposed to direct sunlight;
• It is desirable that the windows are located on the north side of the building;
• It is possible to create artificial light indoors using incandescent lamps or other lamps that are covered with special shades with a smooth surface;
• If possible, isolate the room from daylight.

2. Temperature and humidity conditions. In any archive room, temperature and humidity are of great importance when storing documents. Sudden changes in indoor temperature can adversely affect the paper. You should constantly monitor these indicators about 2 times a week with the help of special devices. An air conditioner can be installed to control the temperature.

3. Sanitary and hygienic regime. The archives must be kept clean at all times. It is important to prevent the appearance of rodent mold, as well as fungus. Fundamental rules:

• Ensure the tightness of the storage;
• Once a year, remove all the dust that has formed on the shelves;
• Conduct periodically wet cleaning indoors;
• Ventilate the room.

4. Security mode. The room in which archival documents are stored must be protected, ensuring their safety.

2. How are documents transferred for archival storage?

Basically, the transfer of documents from the organization to the archive is carried out in the order of priority. The schedule for submitting documents is developed by the staff of the archive, which is approved together with the head of a particular company.

All cases and documents can be submitted by company employees who will be responsible for data transfer. As mentioned above, documents can be stored for a different period of time - from 1 to 75 years. It depends on the type of document.

3. Preparation of documents for archival storage

Any enterprise or organization must timely and exactly at the specified time transfer documents to the archival department, which can be created at the enterprise or to the departmental archive. In order to prepare documents for transfer, it is necessary to create a commission, which will consist of 3-5 people.

Preparation of documents includes the following steps:

1. Registration of cases;
2. It is necessary to conduct an examination and evaluate the value of certain documents;
3. Draw up an act in which it will be indicated which cases are subject to destruction;
4. Describe each case.

The expert commission is an advisory body. Usually, the decision of the commission is drawn up in the form of an act, with the consent of which the head of the enterprise must put his signature. The commission holds a meeting only 2 times a year, while drawing up the appropriate protocol.

Examination of documents is carried out on the basis of the nomenclatures of cases and a number of documents in which it is indicated how long it is necessary to store the document. All documents are carefully reviewed. Experts check the availability of reliable information, as well as the correctness of filling out a particular document.

After the examination is completed, it is necessary to describe all the documents and draw up the relevant acts. After the documents are transferred to the archive.

Those documents that are subject to destruction are selected after each document is subjected to an inventory. All documents to be destroyed are described and acts are drawn up on them. The commission at the meeting determines which documents are to be destroyed. All acts must be signed by the head of the enterprise.

4. Classification of archival documents

Before you send documents to the archive, you need to classify them:

1. Temporary storage of archival documents is the first group;
2. Permanent storage documents are the second group.

Temporary documents are those documents whose retention period does not exceed 10 years.

Documents of permanent storage suggest a period of preservation of about 75 years.

In addition, those documents that are subject to permanent storage must be necessarily transferred to the municipal or to state archive. But initially, all documents are archived.

Temporary documents include:

• vacation orders;
• travel orders;
• Orders for administrative and economic activities;
• Any contracts that have been concluded with legal entities;
• Documents that indicate what kind of public procurement was carried out by the enterprise;
• Acts indicating the list of works that were accepted by the entrepreneur;
• Various accounting documents;
• Waybills;
• Various other documents.

To documents long-term storage relate:

• Journal of registration of orders on the activities of the enterprise;
• Staff list of employees;
• Description of each case;
• Nomenclature of each case;
• Acts in which it is indicated for what reasons the case is destroyed or for what reasons the documents were lost;
• Annual tax, accounting and financial report;
• Annual estimate;
• Register of shareholders of the company;
• Statutory documents;
• List of persons who are entitled to receive dividends;
• Limits;
• Passports of transactions;
• Guarantors;
• Privatization documents;
• Register of owners of securities;
• Documents confirming the participation of the enterprise in charitable activities;
• price tags;
• Tariffs for products;
• price lists;
• Annual activity plan of the enterprise;
• Book of accounting of works that are carried out with the shares of the company;
• Various magazines that are maintained at the enterprise;
• Annual report to funds;
• Auditor's report;
• Conclusion of the audit commission;
• Other Documents.

Those persons whom the entrepreneur has entrusted to receive this or that document in the archive must have a power of attorney with them. After that, he will have to put his signature on the receipt, as well as indicate passport data. If the document was filed in a common file, then it is not issued separately.

As you can see, any documents of the enterprise must be archived. This is important, because information about past activities or transactions may be needed at the most unexpected times. Therefore, documents should be stored taking into account all the rules that have been formed by law.

There are enough places where you can store data, although not so many - these are DVDs, flash drives, hard drives. The reliability of file storage has always been of paramount importance. Today, there are many ways to protect yourself from the loss of information acquired over years of overwork. Where is the best place to store files so that they can be restored in the frequent event of a storage device failure? Let's figure it out.

Some of the files are not very small. For example, a lover of high-quality photographs collects an archive. In this case, the required amount of disk space is very critical, because each snapshot is 15-60 MB. The value of each photo for the collector is undeniable, not to mention all the other important information.

Where is the best place to store files is a problem for which several solutions can be proposed. If we take as a basis the industrial methods of preservation used in organizations such as financial institutions, then the scheme is something like this.

Information storage standards

None of the physical media can be considered absolutely reliable. Therefore, to ensure the safety of data, they resort to multiple backups of files on a variety of media, both physical and virtual - cloud drives on the Internet.

The first step is to organize backup and storage of information in several ways. Mission-critical computers work with raid arrays - this is at least two hard drives working as one. All information is duplicated, and if one of the disks fails, the second one starts working. emergency disk replaced with the same, information is not lost.

Second step - daily copying important files to a dedicated backup storage. The most important information, which is subject to long-term storage, is recorded in two copies on different media, including DVD.

Modern databases allow you to store information of any type in distributed system- on the different servers and even in different cities. Due to this algorithm, the safety of information is ensured.

Where to store files for an ordinary user?

Let's return to our amateur photographer - where should he store his photos without worrying about the safety of his rather big archive? For domestic purposes, you can seriously insure yourself with the help of multiple backups made both on local computer, as well as on network Internet resources.

In other words, as in the proverb - reliable way do not lose all the eggs - put them in several baskets.

Fortunately, cloud technologies are developing rapidly and there are already a lot of offers, even free ones. As such, consider Google Disk, Mail.ru Cloude and Yandex Disk.

So, the system is quite reliable Reserve copy for home use - point by point.

Hard drives

The asking price is not so great. If you use an additional internal 1 terabyte hard drive and the same external media for reliability, each will cost about $95. If you install it yourself, then it's all just money costs, except for time.

It would be nice to organize daily synchronization of working information and backup. If the task is to save system information as well, then you cannot do without special programs for creating disk images. Such an image will also have to be stored on a separate medium. Two copies is not bad, but we want more guarantees, so our path is to the clouds.

Cloud storage technologies

What are the advantages of cloud technologies? Accessibility from any place where there is Internet, the volume is the one you need, taking into account the size of your wallet. Service software from the service provider includes encryption of both traffic and information itself. That is, access is organized by secure technology. The "cloud" stores copies of files from your computer.

Paid services are convenient, but not cheap - even after price cuts, 1 GB from Google costs $0.18 per month. For a terabyte, you get $ 180 - quite expensive arithmetic.

Free cloud drives

As in all other cases, when working with free services There is a risk that everything will end tomorrow. However, while it works, we will use it. After all, such giants as Google, Mail.ru and Yandex are not going to risk their reputation at all. Therefore, there is hope that these cloud drives will work for a long time to come.

Google Disk

The Google Disk service provides 15 GB to the user who has mailbox on Gmail, for free. Google's advantage is absolutely undeniable - providing a system for working with documents Google Docs, a fully functional package that is 100% compatible with MSOffice.

There are also half a dozen other applications, including online wallet, for payments via Visa, MasterCard, etc. No client software installation is required. Communication with the disk is carried out through Google account via secure https protocol.

Yandex Disk

Yandex Disk is not so generous, there will be “only” up to 10 GB of free space.

To get all 10 GB at your disposal, you need to use not only the mailbox, which provides only 3 GB.

To get another 3 GB, necessary condition will install a client program to serve the disk.

The next step to get another 2 GB should be to download the files to disk.

If you also invite a friend to use cloud drive from Yandex, then you will be "donated" another 2 GB.

Although less than Google, but a fairly high-speed service. The paid version with one terabyte will cost about $30 per year.

Mail.ru

An excellent offer from Mail.ru - here they give 100 GB immediately after installing the client program. After that, the Mail.ru Cloud disk appears among the system devices.

For those who followed the news, the Mail.ru service provided "free and forever" 1TB of cloud space from 12/20/2014. to 20.01.2014 Who did not have time, he did not receive.

Chinese vaults

There are also Chinese offers for free 36 terabytes - colleagues from habrahabr posted on their website with a link detailed instructions. The entire "bank of terabytes" can be obtained through a couple of manipulations - installing client software not only on a computer, but also on a smartphone with iOS plus an Android device. But even if you install only on a PC, then you will get 10 TB for sure.

Save Algorithm

First, we copy to the built-in additional hard drive.

Second, copy to external hard disk.

Third, we copy the space to Mail.ru Cloude.

Fourth - although three is enough, you can put the files to the Chinese.

Now, in the event of an accident on your computer, it is possible to recover, spending only time. Information will not be lost.

Several friends and acquaintances have recently been asking the same question - Where to store the accumulated files?

It is not safe on the computer, because it can fail at any time HDD or some virus like Penetrator will destroy all documents, photos, movies, music, etc.

Previously, I, like smart books, advised that all documents be copied from time to time to a CD or DVD disc and stored "in a cool dry place."

But, for several times now, there have been cases when a disc stored in a closet for some reason refused to be read. Thank God, there was nothing of particular value there.

It usually saves that I make multiple copies. On a flash drive, on a portable USB drive and somewhere else on a hard drive. But the information accumulates in such quantities that there are not enough flash drives.

Let's try to answer a few questions:

What to store?
- how to store?
- where to store?

What to store.

It is impossible and unnecessary to store everything. If you have downloaded some music, movies, etc. from the Internet, it is not necessary to store all this for years. Want - rewrite on pigs. Even if the blank is no longer readable, you can always download everything from the Internet again.

There are irreplaceable things: photographs of relatives and friends, written poems, dissertations and other documents. Those. what is created by you. If your works are lost, no one but you will restore them.

My friends had a case when the computer broke down just before the defense of the dissertation. It's good that they managed to print it and managed to scan it. But it took a lot of sweat. Another friend in a small factory was robbed of a computer on which they stored the programs they created for CNC machines. The backup was stored on a nearby computer, but that was also stolen. They bought new computers, but the work of several years was gone.

How to store

To make backups more convenient, it is best to store all documents or photos in separate folders in the root partition of the disk. For instance: c :\Documents, c :\Photo.

Many people create a folder for documents on the Desktop Windows desktop. This is not very good, because this folder is linked to account specific user, located somewhere deep in subfolders C :\Documents and Settings \Vasya\Desktop\.... In case of accidental deletion of a folder or documents, it is easier to restore files from a folder located at the root of the disk.

If the hard drive is divided into several partitions (C :\, D :\), then it is better to store the backup on the second partition. If the virus damages operating system, then when you reinstall it, you may need to format system disk and all files on the C:\ drive will be destroyed.

Usually I make a D:\Backup folder on the D:\ drive and copy the archive with copies of documents there.

To create archives, I recommend an archiver WinRAR (http://download.chip.eu/ru/WinRAR_39267.html). But if you are used to some kind of ARJ or WinZip, you can archive with these programs as well.

If your especially valuable documents and photos are stored in several separate folders, then you can make a batch file for archiving all documents and photos, put the icon for this file on the Desktop and issue an archiving command from time to time. Or set up the system for automatic archiving, for example, once a week.

Where to store

Flash drives

Now there is an opportunity not very expensive to buy a large flash drive or a portable USB drive. For example, a 16 GB flash drive costs about 1,000 rubles, and a 500 GB USB drive costs a little more than 2,000 rubles. Prices can be checked at the nearest computer store or on the Nix.ru website (http://www.nix.ru/price/price.html).

It is not difficult to transfer an archive with documents to a USB flash drive or USB disk. We will not describe this procedure.

Please note that when connecting to an infected computer, information from a flash drive orUSB drive can be destroyed.

blanks

More reliable, but less user-friendly is the storage of archives on CD or DVD discs. To burn the archive, you will have to install a special program for burning discs (Nero, ...).
You can choose one of the programs here: http://download.chip.eu/en/Burning-Software_7685.html .
If you have Windows 7 installed on your computer, older versions of Nero will not work.
I recommend the program CDBurnerXP http://download.chip.eu/en/CDBurnerXP-Pro_95440.html

The advantage of this method of storing files is that it is almost impossible for viruses to spoil the information on the disc even if you insert it into the computer's drive.

For reliability, especially valuable archives can be stored on several discs.

One non-rewritable disc DVD costs about 20 rubles, rewritable - 30-30 rubles.

But rewritable discs are also not eternal. . At me after 5-6 rewritings they cease to be read. Sometimes it's easier to buy a cheaper non-rewritable disc, burn the archive and put it away for storage.

Internet

Recently, the Internet has become high-speed and affordable, and access to it is available in almost every home.

Internet services began to develop, which allow you to store your documents and photos somewhere on the server.

The most common and well-known is the site services Google. It allows you to store photos in Picasa Web Albums and documents in Google Docs. I will try to write more about these services next time.

Picasa albums can be made public or private. For your convenience, the site has special program which will make it easier for you to download a large number photos to a Picasa web album.

2. install client software

After that, a folder will appear on your computer. C:\Documents and Settings\Vasya\My Documents\My Dropbox where you just need to copy your archive or file.

In a few minutes (depending on the size of the archive or document), a copy of the document will be on the Internet on your personal resource. You can access your file at any time from any computer and even from a smartphone.
If you copy a file or document to the "Public" subfolder, you can share the file with your friends or post a link to your file on LiveJournal or on the website. For this you need to press right button mouse on the file, the link to which you want to share with friends, and click on the menu item "Copy public link". A link will be copied to the clipboard, which you can already send by letter or blog. For instance: http://dl.dropbox.com/u/16346789/drop2.jpg

Thus, you always have free online " virtual flash drive"at least 2 gigabytes in size. For your basic documents, it is enough.

If you have Internet access at work and the DropBox client is installed, then in order to continue working with a document at home, there is no need to copy the file to a USB flash drive and take it home. You can simply save the document in the DropBox folder and open it at home from the same folder.

As in Windows, files deleted in the DropBox folder are deleted to the trash and can be restored, if necessary.

For more information on how to install and use DropBox, see this video:

UPD : Sync photos from Dropbox on Android